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To discuss the following agenda:
1) To receive apologies for absence
2) To record all declarations of interest
3) Chair’s Announcements a) Resignation of Jenny Slate as Councillor (App. Page 1)
4) 12 Minutes public participation
5) To approve the minutes of the meeting of Council held on 15th July 2025 (App. Pages 2-3)
6) To review, amend and approve the Annual Report – finalised draft circulated following amendments received (App. Pages 4-10)
7) To consider and approve the adoption of Standing Orders for Llangunnor Community Council (App. Pages 11-30)
8) To consider and approve the adoption of Financial Regulations for Llangunnor Community Council (App. Pages 31-45)
9) Consideration of a Youth Representative on the Council (App. Pages 46) Park & Environment
10) Temporary storage agreed with Carmarthenshire Town Council, LCC to discuss use
11) Park Water Supply: to update on grant availability and planning implications
12) Civic.ly – to discuss the option of using this software solution to manage the Councils assets and risks (App. Pages 47-60)
13) CCTV – Faulty hard drive replaced, new instructions for viewing footage as necessary. Re-training of designated Cllr’s to be discussed.
14) Review Play Inspection – agree action points (App. Pages 61-102)
15) Review, amend and approve Park and Recreation Grounds Risk Assessment (App. Pages 103-106)
16) Review signage at Park and Recreation Grounds (App. Pages 107-108)
17) Cllr P.Totterdale Bench: agree date for unveiling ceremony 18) Gate not closing: options of repair, replacement or alternative; up to date review of Facebook Poll shall be present by Clerk (App. Page 109-110)
19) To review quotes for replacement of fencing on park boundary (App. Pages 111) Events
20) Remembrance Day Event – wreath requirements to be agreed - £25 each
21) Christmas Event – Christmas tree requirements to be agreed (App. Pages 112) Web & Media
22) Discuss draft email signatures, agree any amendments and approve for distribution (App. Pages 113)
23) Discuss quote received in relation to business cards for councillors (App. Pages 108) Personnel
24) Confirmation of probation completion and scale increment. (App. Pages 114)
25) Review of the 2025/26 pay agreement and implications on backpay. (App. Pages 115-119)
26) Review of Clerks contracted hours (App. Pages 120-122) Finance
27) To discuss the purchase of the latest edition (14th) of the Charles Srnold Baker publication - £185 (discounted from £229) (App. Pages 123-124)
28) To receive monthly Financial Report and to approve the schedule of payments for August 2025 (App. Pages 125-130, Invoices App.)
29) Approval request for Direct Debit on ICO annual fee (saving of £5) and Scribe monthly fee
30) To receive monthly Financial Report and to approve the schedule of payments for September 2025 (App. Pages 125-130, Invoices App.) Other business
31) To receive reports from Members representing Council on other Bodies/Training. d) One Voice Wales e) School Governors P a g e 3 | 4 CYNGOR CYMUNED LLANGYNNWR LLANGUNNOR COMMUNITY COUNCIL f) anything else.
32) To receive correspondence and agree responses. a) Dyfed Powys Police – Annual Report – Distributed to councillors by email – no response required (App. Page 131) b) One Voice Wales- Local Government Servies Pay Agreement - no response required (App. Page 115-118) c) One Voice Wales – Welsh Government Consultation on Revisions to the Separate Collections of Waste Materials for Recycling – Code of Practise for Wales – optional response (App. Page 134) d) One Voice Wales – Invitation to attend Webinar to introduce Biodiversity Team (Thursday 25th September) e) Simon’s Pizzeria (travelling Pizza van) – Requesting the use of the gated entrance to the park to hold regular (maximum monthly) food pop-up (App. Page 135-136) f) One Voice Wales – Invitation to National Conference and AGM – 1st October 2025 – confirm attendance of any Cllrs (App. Page 132-133) g) Member of the Public – suggestion received to use timers on the flood lights in the park as we enter the winter months – quote not received prior to publishing agenda
33) One Voice Wales – Training Dates – circulated (App. Page 137-144)
34) To receive Report from County Councillor Cllr Elwyn Williams
35) Councillors’ Reports 36) Next full meeting to be held Thursday 21st October 2025 at 19:00, Finance meeting to be held on 9th October 2025 at 19:00

September 2025

Minutes of Monthly Hybrid Meeting of Llangunnor Community Council held at Babell Zion Newydd on Thursday 18 September 2025 at 7.00pm

PRESENT: Councillor Elwyn Williams (Chair), Geraint Bevan, Joan Evans and Lee Whatley >

Via Zoom: Cllr Stewart Bowen and two members of the public

APOLOGIES: Councillor Scott Bayes, Graham Slate and Matthew Williams

Also present Amy Evans (Clerk) and two members of the public present Robin Griffiths, other

Declaration of Interest

Cllr E.Williams for item 148 and 150 as it includes a payment for a family member, Cllr S Bowen on 139 as item relates to shared boundary

123 (3.) Chair's Announcements

• Resignation of Jenny Slate as Councillor – Cllr E. Williams noted that she will be missed on the Council. A vote for thanks for hard work over the previous two years, under extremely difficult circumstances

124. (4) Public Questions

None

125. Minutes

Minutes of the meeting of Council held on 15th July 2025 RESOLVED to approve

126. To review, amend and approve the Annual Report

Annual Report, no further amendments to be made, RESOLVED to approve

127. To consider and approve the adoption of Standing Orders for Llangunnor Community Council

Adoption of Standing Orders for Llangunnor Community Council, RESOLVED to approve

128. To consider and approve the adoption of Financial Regulations for Llangunnor Community Council

DEFER to next meeting, due to amendments received

129. Web Committee

Consideration was given to the introduction of a Youth Representative on the Council, it was decided that a decision on this would be deferred till April 2026 due to time constraints in creating and nurturing this role. Interested parties are encouraged to engage with the council meetings between now and this date.

130. Web Committee

Temporary storage agreed with Carmarthenshire Town Council, RESOLVED to accept this offer. Each item placed in this storage is to be labelled and location to be amended on the asset register by Clerk

131. Park Water Supply

Park Water Supply: an updated was provided by the clerk. It was RESOLVED that the Clerk will proceed with an application to the National Lottery grant funding, whilst exploring the opportunity to claim the additional hours used as part of this application

132. Web Committee

Using Civic.ly to manage the Councils assets and risks, Cllrs who wish can arrange with the Clerk demos prior to the next meeting, decision to DEFER to next meeting

133. Web Committee

Update provided in relation to CCTV, change made to system, Cllrs to request a demo with the Clerk

134. Web Committee

Action agreed following Play Inspection - a) RESOLVED to spend £3,600 - Rotten Timber Tunnel – replace all with composite option, replace Balance Beam, Swing Basket – new hangers, Junior swing – replacement of worn links and new fittings, new cap – fitness unit b) RESOLVED to take no action though play company, at this time – Repaint gate, new chains and seat on Junior swing. c) RESOLVED to query with the play inspector - tighten bolts on play panels, tighten bolts of Elephant Rocker, repaint corrosion on multi-play and request reinspection of fitness equipment, pedal bent on bike. d) DEFER to next meeting - Resurfacing areas under the swings and fitness equipment.

135. Web Committee

Park and Recreation Grounds Risk Assessment, no further amendments to be made, RESOLVED to approve

136. Web Committee

Discussion in regards to signage in the Park and Recreation Ground, RESOLVED that the Clerk will enquire what should be on it, provide these details to the Cllrs prior to next meeting for ideas to be presented on next meeting.

137. Web Committee

Discussion was given to the bench in memory of Cllr P.Totterdale Bench, it was decided that a Saturday was likely to be the best day, Cllr G.Bevan to liase with family and Councillors.

138. Web Committee

Following extensive discussion, review of options, review of the online poll, regarding the gate at the entrance to the park, it was RESOLVED that with the signage in place and review of the risk assessment made, that no action to fix the gate would be taken.

139. Web Committee

It was decided to DEFER this to next meeting - To review quotes for replacement of fencing on park boundary

140. Committee

Remembrance Day Event – RESOLVED that four are required, checks to be made on the suitability of reusing last years, if in the event this can be done then a donation will be made to the value saved.

141. Web Committee

It was RESOLVED to order two Christmas Trees for the same locations as last year. Cllr J.Evans to discuss with the school on availability to open Christmas Event, this is in preparation for a discussion next meeting.

142. Web Committee

Email signatures are to be made available to all councillors who wish to use the standard template, Clerk to provide and facilitate the setup where requested.

::21:00 – It was RESOLVED to suspend Standing Order 3(v) - “A meeting shall not exceed a period of two hours.” – Meeting resumed :: 143. Web Committee

Following discussion, it was RESOLVED that no further action shall be taken into the purchase of business cards for councillors

:: Agenda items 24,25 and 26 were deferred to the end of the meeting in accordance with Standing Order 1 (a):: 144. Committee

It was RESOLVED to purchase the 13th Edition of the Charles Arnold Baker publication instead of latest edition (14th)

145. Web Committee

It was RESOLVED to accept the schedule of payments for August 2025, these payments were made prior to the meeting and authorised by Cllr S.Bowen and E.Williams a) It is noted that included in this payment schedule was a temporary toilet put in place for a two week period whilst repairs were made on the Council owned toilet

Payee	Info	(£) Net	(£) VAT	(£) Gross
British Gas	Electric	19.52	0.97	20.49
HMRC	PAYE + NIC	266.32		266.32
NEST	Pension	50.78		50.78
Starboard Systems (Scribe Accounts)	Monthly Accounts Subscription	37.00	7.40	44.40

146. Web Committee

It was RESOLVED to setup a Direct Debit on the ICO annual fee (saving of £5) and Scribe monthly fee

147. Approve the Schedule of Accounts - September

It was RESOLVED to accept the schedule of payments for September 2025

Payee	Info	(£) Amount

B) Council to note receipt of income: None

148. Reports from Members Representing Council on other Bodies

Riverside Association -

One Voice Wales - It was RESOLVED that Cllr L.Whatley can vote on our behalf at the National Conference and AGM

School Governors - No meeting

Training -

149. Correspondence

The following correspondence be noted/action taken:

No	Nature of Correspondence	Agreed Action
1	a) Dyfed Powys Police – Annual Report – noted	Circulated
2	b) One Voice Wales- Local Government Servies Pay Agreement - noted	Circulated
3	c) One Voice Wales – Welsh Government Consultation on Revisions to the Separate Collections of Waste Materials for Recycling – Code of Practise for Wales - noted	Circulated
4	d) One Voice Wales – Invitation to attend Webinar to introduce Biodiversity Team (Thursday 25th September) - noted	Circulated
5	e) Discussion was had in relation to the facilitating of Simon’s Pizzeria (travelling Pizza van), following their request to use the gated entrance to the park to hold regular (maximum monthly) food pop-up. It was RESOLVED that subject to the necessary administrational checks being completed the council would welcome this. Comment was made in relation to litter due to this activity, this will be monitored. Suggested start date October 2025.	Circulated
6	f) One Voice Wales – Invitation to National Conference and AGM – 1st October 2025 –Cllr L.Whatley to attend	Circulated
7	g) Discussion was had in relation to a suggestion received by a member of the public to use timers on the flood lights in the park as we enter the winter months. It was RESOLVED that this would not be pursued, the reasons for this include that the area that could be lit but would not cover a large area and would possibly encourage anti-social behaviour.	Circulated

151. One Voice Wales – Training Dates

noted

150. County Councillor Report

To receive Report from County Councillor Cllr Elwyn Williams – quiet August, September has been busier, but nothing further to report

152. Councillor's Report

a) Cllr S.Bowen – None
b) Cllr J.Evans – None
c) Cllr G.Bevan -Made a suggestion of a Cllr walk to review the area, query raised on the lighting removed from Towy Bridge; Clerk was able to update on this – replacements are being sought by CCC.
d) Cllr L.Whatley – Thanks to be given to CCC for clearing of the pavement path which has been pruned back on Capel Dewi Road. Request for a road sweeper on Roman Road.

153. Date of Next Meeting

The next meeting will be held on Tuesday 21st October 2025 at 19:00 at Babell Zion Newydd. Finance meeting to be held on 9th October 2025 at 19:00

:: 21:21 - Meeting was adjourned 21:33 - Meeting was reopened :: It was RESOLVED that, in view of the confidential nature of the business to be transacted (personnel matters), the public and press be excluded from the meeting under Standing Order 3 (c) (The public and press left the meeting at this point.) Meeting closed at 8.05pm 154. Web Committee

The council reviewed the performance of the Clerk and RESOLVED to confirm completion of probation as well as the scale increment as per contract

155. Web Committee

The council RESOLVED to approve backpay in line with the Local Government Services Pay Agreement 2025/2026.

156. Committee

The Council RESOLVED that the Clerk’s contracted hours remain at 70 per month until March 2026, at which time a full appraisal and hours review will take place.

22:06 - The Council resolved to return to open session. No members of the public or press were present. 22:07 - Meeting closed

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