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To discuss the following agenda:
1) To receive apologies for absence.
2) To record all declarations of interest.
3) Chair’s Announcements.
4) 12 minutes for any questions from public.
5) To approve the minutes of the Monthly meeting of Council held on 20th January 2025 Finance
6) To receive monthly Financial Report and to approve the schedule of payments for February 2025 – Clerk (Appendix Page 1+2)
7) To discuss options for software packages – Cllr S.Bowen and Clerk
8) Update on Barclaycard and bank access for Clerk and Cllr S.Bowen – Cllr J.Slate Park & Environment
9) Sustainable Grant update - Clerk
10) To review the inspection report from Dragon Play, agree any actions. (Appendix Page 3-25) - Next inspection from Dragon Play - Clerk
11) Update on the Park entrance gate - Clerk
12) Update on lights and traffic concerns - Clerk - Lights under railway - - - Lights in underpass Markings on towy roundabout Stephens Way exit to retail park suggestion of box
13) Update current situation, RE:Tree Management of branch in the park – Cllr G.Slate and Cllr M.Williams
14) Update current situation, repairs to park bench with CTC – Clerk
15) Review and agree revised Risk assessment for Park (Appendix Page 26-29) Events
16) Progress Report for Fun Run 2025 – Cllr M.Williams - First Aider – Cllr G.Slate - Trophies – Cllr G.Bevan
17) Progress Report Party in the Park 2025 – 22 June 2025 - Mari Glyn opportunities – Cllr J.Slate - Working Group – Cllr J.Slate
18) Update on COVID Day of Reflection – Sunday 9th March 2025 – Clerk
19) Update on VE Day – 80th Anniversary – 8th May – Clerk Web & Media
20) Update on new email address distribution and setup – Clerk
21) Adding of new section to website for Gallery – to document event photos - Cost of £75+VAT one off - Request for approval of this in this month so it can be actioned Personnel
22) Training for the Clerk – ILCA – bursary not available so full cost of £120+VAT (agreed last month – awaiting payment)
23) SLCC Membership – Joining Fee £12 + Annual Subscription £190 (Agreed last month – awaiting payment)
24) Additional hours completed for month of January due to Grant Claim completion – 8 hours total Other business
25) Update regarding Bench for Cllr Paul Totterdale Memorial Bench – Clerk
26) Report regarding potential Speedwatch scheme - Cllr L.Whatley
27) To receive reports from Members representing Council on other Bodies/Training. a. One Voice Wales - Annual General Meeting – Online – 11th March 2025 – 4-6pm – an invite for one member of each council to attend, and a substitute to be agreed. - Invitation to attend joint event between OVW and Planning Aid Wales – ‘Understanding the Planning System – your questions answered’ – 27th March 2025, 10:00-1:30pm - £50 b. School Governors c. anything else. - - Date to be agreed in relation to working group for collating the archive for the council from several locations – Cllr G.Slate Update in relation to what is required to be kept in hard copy and what can be kept electronically – Clerk - - - - - Agendas Attendance book Minutes Bank statements Invoices/Vouchers
28) To receive correspondence and agree responses. - Event invite from Carmarthen Town Council – St Davids Parade (Appendix Page 30) - - - - - Concerns raised by member of the public in regard to safeguarding and events – Clerk Concerns raised by member of the public in regard to the safe disposal and proper archiving of paperwork – Clerk Consultation Drop in Events Invite to consultation on the future of transport in the South West Wales region (Appendix Page 31-33) - - Comments invited via email Email from Democracy and Boundary Commission Cymru – seeking views on the Policy and Practise document – available on DBCC website – any responses (Email with links attached to agenda email) Donation Requests - Cancer Information and Support Services (Appendix Page 34-35) - Carmarthen Stroke Club (Appendix Page 36)
29) To receive Report from County Councillor Cllr Elwyn Williams
30) Councillors’ Report.
31) Date of next meeting– to be agreed at meeting

February 2025

Minutes of Monthly Meeting of Llangunnor Community Council held at Babell Zion Newydd and via Zoom on Monday 17th February 2025 at 7.00pm

PRESENT: Councillor Elwyn Williams (Chair), Geraint Bevan, Joan Evans, Stewart Bowen(R), Matthew Williams, Jennifer Slate(R) and Graham Slate

Geraint Bevan (present from 19:14) and Amy Evans (clerk). Via Zoom: Councillors Jennifer Slate (until 20:45) and Stewart Bowen,

APOLOGIES: Councillor Lee Whatley

Also present Amy Evans (Clerk) two members of the public, Robin Griffiths (one admitted to meeting at 19:15)

Declaration of Interest

None

3. Chair's Announcements

None

4. Public Questions

None

5. Minutes

It was moved by Councillor Elwyn Williams and seconded by Councillor J Evans and RESOLVED to approve as a correct record the minutes of the monthly Council meeting held on 20th January 2025

. Matters Arising 8. Council Committees

: 6. Approve the Schedule of Accounts

6) To receive monthly Financial Report and to approve the schedule of payments for February 2025 – Clerk (Appendix Page 1+2) – approved and RESOLVED unanimously - Donation to RBL for £75.00 for the wreath to ensure we have paid for query paid invoice for wreaths- approved and RESOLVED unanimously

A) Council is requested to consider and approve the following items of expenditure:

MONTHLY EXPENDITURE ALREADY PAID - REQUIRES RETROSPECTIVE APPROVAL Description Date Received How Paid Amount Purpose BARCLAYCARD DIRECT DEBIT 107.56 £ V258 December Statement BARCLAYCARD 08/01/2025 DIRECT DEBIT 15.59 £ V2667 - January Statement CORONA 23/01/2025 DIRECT DEBIT 22.12 £ V260 -Last Invoice BRITISH GAS 17/02/2025 DIRECT DEBIT 25.80 £ V261 -First Invoice REQUIRES APPROVAL Description Date Received How Paid Amount Purpose 20/01/2025 BACS £ V259 - 14/01/2025 BACS £ V262 - Repairs and Renewals AMY EVANS WAGES 28/02/2025 BACS 1,166.10 £ V264 - Net Wages (Including 2 x monthly home office - missed on first payroll) AMY EVANS EXPENSES 12/02/2025 BACS 5.90 £ V265 - Postage x 2

Payee	Info	(£) Amount
AMY EVANS	WAGES Net Wages	889.50
CITY LOO HIRE		36.00
ONE VOICE WALES	Lee Whatley Training	40.00
ONE VOICE WALES	Amy Evans Training	40.00

B) Council to note receipt of income: None

MONTHLY INCOME - none 7. The Park / Environment Committee

To discuss options for software packages – Councillor S.Bowen and Clerk - approved and RESOLVED – Councillor Elwyn Williams 2nd Councillor G.Bevan

8. Update on Barclaycard and bank access for Clerk and Councillor S.Bowen

Update on Barclaycard and bank access for Clerk and Councillor S.Bowen – Councillor J.Slate - Barclaycard has arrived with Clerk - Paperwork has been passed to both Councillor S.Bowen and Clerk to sign and Councillor J.Slate and G.Bevan required to sign also – Clerk to arrange

9. Sustainable Grant update

Sustainable Grant update – Clerk – Successful grant claim of a £3,050 completed by Clerk – thanks given by Councillors to Clerk for additional work completed

10. inspection report from Dragon Play

To review the inspection report from Dragon Play – no actions (Appendix Page 3-25) - Next inspection from Dragon Play – Clerk – March 2025

11. Park entrance gate

Update on the Park entrance gate - The stopper came off and the gate was padlocked open for six days whilst awaiting repair from Dragon Play – now repaired

12. Update on lights and traffic concerns

Update on lights and traffic concerns - Clerk - Lights under railway – no acknowledgement received from Street Lighting Section - CCC - - - Lights in underpass – confirmation of logged fault received from Trunk Road Agency Markings on towy roundabout - no acknowledgement received Trunk Road Agency Stephens Way exit to retail park suggestion of box - no acknowledgement received from Traffic Management Section - CCC

13. The Park / Environment Committee

) Update current situation, RE:Tree Management of branch in the park – Councillor G.Slate and Councillor M.Williams – RESOLVED

14. repairs to park bench

Update current situation, repairs to park bench with CTC – Clerk – CTC can inspect, quote and repair in April

15. Risk assessment for Park

Review and agree revised Risk assessment for Park (Appendix Page 26-29) - approved and RESOLVED Councillor J.Evans 2nd Councillor G.Bevan

16. Fun Run 2025

Progress Report for Fun Run 2025 – Councillor M.Williams – correspondence with Actif Sports and Leisure as they are running a 5k series – perhaps to work in partnership – this meeting is being held on Wednesday - Started poster and Eventbrite but awaiting confirmation of details - - First Aider – Councillor G.Slate – booked Events Support UK - £75 first responder (Agreed prior to meeting by Councillor J.Slate due to time sensitive nature) Trophies – Councillor G.Bevan – awaiting details – Councillor J.Slate to send the list to Councillor G.Bevan

17. Progress Report Party in the Park 2025 – 22 June 2025

Mari Glyn opportunities – Councillor J.Slate – Postponed to next meeting - - Working Group – Councillor J.Slate – date to be decided First Aider – Councillor G.Slate – booked Events Support UK - £200 - 2 x medics and ambulance (Agreed prior to meeting by Councillor J.Slate due to time sensitive nature)

18. Update on COVID Day of Reflection

Update on COVID Day of Reflection – Sunday 9th March 2025 – CTC not running any event. Email sent to Babell – Councillor J Slate to provide mobile number to Clerk to make contact directly

19. VE Day – 80th Anniversary

Update on VE Day – 80th Anniversary – 8th May – Clerk - Councillor G.Bevan updated that no 50p pieces are available to be bought in bulk, therefore this will not be possible

20. Update on new email address distribution and setup

Update on new email address distribution and setup – Clerk – 3 outstanding should be resolved in the next two days.

21. Gallery

Adding of new section to website for Gallery – to document event photos - Cost of £75+VAT one off Request for approval of this in this month so it can be actioned - approved and RESOLVED Councillor J.Slate 2nd Councillor G.Slate

23. Training for the Clerk

Training for the Clerk – ILCA – bursary not available so full cost of £120+VAT (agreed last month – awaiting payment) – payment has now been made

24. SLCC Membership

Joining Fee £12 + Annual Subscription £190 (Agreed last month – awaiting payment) – payment has now been made

25. Clerk Additional Hours

Additional hours completed for month of January due to Grant Claim completion – 8 hours total - approved and RESOLVED Councillor G.Slate 2nd Councillor S.Bowen

26. Speedwatch Scheme

Report regarding potential Speedwatch scheme - Councillor L.Whatley – Reply provided to Clerk to preset - "I'm still waiting to hear from the GoSafe section of Dyfed Powys Police, I've messaged them to get updated information as to the requirements to operate the scheme and what assistance they are able to provide" – Councillor L.Whatley to provide further update at next meeting

27. Reports from Members Representing Council on other Bodies

Riverside Association -

One Voice Wales - Annual General Meeting – Online – 11th March 2025 – 4-6pm – an invite for one member of each council to attend, and a substitute to be agreed. – Clerk to confirm with Councillor L.Whatley if he can attend, no substitute agreed. Invitation to attend joint event between OVW and Planning Aid Wales – ‘Understanding the Planning System – your questions answered’ – 27th March 2025, 10:00-1:30pm - £50 – Covered in Planning Agenda

School Governors - no update

Training -

27a. Arrange Working Group to Collate Council Archive - Councillor G Slate

Date to be agreed in relation to working group for collating the archive for the council from several locations – Councillor G.Slate – 16th March – Clerk to check availability of Babell on that date. Update in relation to what is required to be kept in hard copy and what can be kept electronically – Clerk - - - - - Agendas – indefinitely Attendance book – if record already kept then retain – no obligation to have one in place going forward Minutes – indefinitely Bank statements – last completed audit year Invoices/Vouchers – If paper records then 6 years – although fine to be only digital

28. Correspondence

The following correspondence be noted/action taken:

No	Nature of Correspondence	Agreed Action
	Event invite from Carmarthen Town Council: St Davids Parade	Cllr J.Slate to attend – Clerk to email to confirm
	Concerns raised by member of the public in regard to safeguarding and events	Clerk – resolved with help of PCSO, no further action is required
	Concerns raised by member of the public in regard to the safe disposal and proper archiving of paperwork	Clerk – Information taken onboard and further advice sought, see above (28,c)
	Invite to consultation on the future of transport in the South West Wales region (Appendix Page 31-33) - Consultation Drop in Events	Clerk to put on Facebook page - Comments invited via email
	Email from Democracy and Boundary Commission Cymru: Seeking views on the Policy and Practise document, available on DBCC website	/No comments
	Donation Request: Cancer Information and Support Services	Place onto April Agenda
	Donation Request: Carmarthen Stroke Club	Place onto April Agenda

29. County Councillor Report

None

30. Councillor's Report

• Councillor J.Slate - Council Vacancies – this post has been placed on Facebook, no comments on this. Private conversations have ended with no commitment due to concern of negative responses online.
• Councillor J.Evans – Littering under the bridge by the railway reported by member of the public – clerk to report to council
• Councillor G.Slate - Disappointed by the negativity towards the community council - - - - Mole hills are present at the back of the park above the recreation park – Clerk to enquire with County Council on best way forward to control Note that over Christmas the bottom box for the electrics in the park was not working, it is now working but Councillor G.Slate will monitor to see if it needs inspecting Remove the sanitiser on entrances to the park, store with Councillor G.Slate if in good state of repair– Clerk to contact the Handyman Report to City Loo Hire to replace the sanitiser and refill going forward – Clerk to action
• Councillor G.Bevan - Banner to be placed on the entrance to the park, bought by them and put in place – agreed prior to meeting High tide due on 1st and 2nd March – Facebook post to make aware closer to the time by Clerk Noticed labelling of benches in another community council – consider this for the future items placed in the community as positive advertisement of works done by the council.
•

31. Date of Next Meeting

The next meeting will be held on Monday 17th March 2025 at Babell Zion Newydd

Meeting closed at 20.55pm

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