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Notice of Meeting I hereby summon you to attend a meeting of Llangunnor Community Council to be held in Babell Zion Chapel on Tuesday 21 October 2025 at 19:00 or virtually via Zoom https://us06web.zoom.us/j/87133268545?pwd=3f2jdmDmJU5REae5nNb5CdfIdN6VUq.1 Meeting ID: 871 3326 8545 Passcode: 800590 Clerk- 16/10/2025 To discuss the following agenda:
1) To receive apologies for absence
2) To record all declarations of interest
3) Chair’s Announcements
4) 12 Minutes - Public Participation
5) To approve the minutes of the meeting of Council held on 18th September 2025 (App. Pages 2-3)
6) To consider and approve the adoption of Financial Regulations for Llangunnor Community Council (App. Pages 4-20) Park & Environment
7) Civic.ly – following opportunity to view program, decide on implementing this software solution to manage the Councils assets and risks (App. Pages 21-29)
8) Review of actions undertaken by Cllr Whatley, as agreed last meeting (App. Pages 32)
9) Play Inspection – deferred items from last meeting – Resurfacing under the swings and fitness equipment – to be discussed and actions agreed (App. Pages 30-31)
10) Small gate – grammar error – discuss possible replacement - £24.18
11) Establish Community Park Maintenance Schedule (by Councillor Whatley)
12) Perennial Planters (by Councillor Whatley)
13) Request from trader for use of the park area – Goggi’s Cuisine (App. Page 33) Events
14) Remembrance Day Event – developments from the working group meeting to be discussed and actions agreed a) Request from railway to send a representative for service at 9:45 b) Attendance at Church followed by Memorial Stone gathering
15) Christmas Event – developments from the working group meeting to be discussed and actions agreed a) Proposed date – Wednesday 26th November 18:00-20:00 b) Invite Simon’s Pizzera c) Provide mulled wine, Fruit Shoot and cupcakes for sale d) Request attendance from Carmarthen Symphonic Band e) Clerk to apply for temporary events licence – £21.00 f) School to attend and sing g) Request for Church Minister to do a blessing h) Call for volunteers – Facebook i) Request for budget for running event of £500, to include a gift for children
16) Community Engagement Hour (by Councillor Whatley)
17) Community Christmas Lunch/Party (by Councillor Whatley)
18) To receive monthly Financial Report and to approve the schedule of payments for October 2025 (App. Pages 34-42, Invoices App.)
19) To discuss the outcome of the working group meeting held on 9th October 2025(App. Pages 43-46) Other business
20) To receive reports from Members representing Council on other Bodies/Training. d) One Voice Wales e) School Governors f) anything else.
21) To receive correspondence and agree responses. a) Invitation - Dyfed Powys Police Headquarters Open Doors Event – 22/23 @ 15:30-20:00 – Cllrs only (App. Pages 47-49) b) Correspondence – Member of the Public – Dissatisfaction with the decision made on small gate, and the way it was handled in the meeting (App. Pages 50-53) c) Correspondence – One Voice Wales – Area Committee and AGM minutes (App. Pages 54-61) d) Note of Thanks – Simon’s Pizzera & Member of the Public – for allowing the pitch use (App. Pages 62+63) e) Correspondence – Dyfed Powys Police – New system for residents to keep informed of incidents – posters added to notice board f) Correspondence – DBCC – Draft Annual Remuneration Report 2026 – 2027 (Additional Document) g) Correspondence – Dyfed Powys Police – Appointment of Chief Constable (App. Pages 64+65) h) Correspondence – Hywel Dda – Engagement – posters added to notice board (App. Pages 66)
22) To receive Report from County Councillor Cllr Elwyn Williams
23) Councillors’ Reports
24) Next full meeting to be held Thursday 20th November 2025 at 19:00

October 2025

Minutes of Monthly Hybrid Meeting of Llangunnor Community Council held at Babell Zion Newydd on Tuesday 21st October 2025 at 7:00pm

PRESENT: Councillor Elwyn Williams (Chair), Lee Whatley, Joan Evans, Matthew Williams and Graham Slate >

Via Zoom along with one member of the public (Robin Griffiths)

APOLOGIES: Councillor Geraint Bevan, Stewart Bowen and Scott Bayes

Clerk, Amy Evans

Declaration of Interest

Cllr E Williams for item 178 as it includes a payment for a family member

163. Chair's Announcements

• attended Babell for Macmillan event, brilliant amount raised

164. Public Questions

Robin Griffiths: Pizza van – concerns raised regarding health and safety with parking around the entrance to the park. Although initially in favour, additional concerns regarding taking business from other vendors local to the community. It is noted that some of this concern is from third-party feedback to the member of the public.

165. Minutes

Minutes of the meeting of Council held on 18th September 2025 - RESOLVED to approve.

166. Adoption of Financial Regulations for Llangunnor Community Council

RESOLVED to approve (Cllr E.Williams, L.Whatley)

167. Civic.ly – following opportunity to view program, decide on implementing this software solution to manage the Councils assets and risks

Civic.ly implementing this software solution to manage the Councils assets and risks - RESOLVED to approve – use of system to be reviewed in Feb 2026

168. Review of actions undertaken by Cllr Whatley, as agreed last meeting

Review of actions undertaken by Cllr Whatley - noted with thanks.

169. Play Inspection – deferred items from last meeting – Resurfacing under the swings and fitness equipment

RESOLVED to DEFER decision to next inspection.

170. Small gate – grammar error – discuss possible replacement

RESOLVED to replace

171. Establish Community Park Maintenance Schedule (by Councillor Whatley)

Llangunnor Community Council creates a schedule of maintenance for the community park; this will help the council to maintain in good order its assets within the park and assist with budget setting. An example of this would be to schedule fence painting every two years.

encouraging a proactive attitude towards maintenance rather than reactive. Introducing the Civicly program will assist with this programme of works

172. Perennial Planters (by Councillor Whatley)

Llangunnor Community Council will plant its large planters located within the community (Blaengwastod/Pibwrlwyd) with a range of perennial plants to create a display which will return year after year with less maintenance required. This should help to reduce the costs of providing flowers in these locations introducing perennial planting in these areas

Cllr Slate to plant in Blaengwastod and Cllr Whatley at Pibirlwyd Flats - budget of £50 per location AGREED

173. Request from trader for use of the park area – Goggi’s Cuisine

at this time it was RESOLVED to DEFER to January 2026

174. Remembrance Day Event

Decisions had already been made at working group meeting

a) Railway Service – 2nd November 2025 to arrive at 9:45 – RESOLVED that Cllr Whatley to attend with Chains b) Attendance at Church followed by Memorial Stone gathering – councillors to be in attendance Cllr M.Williams, Cllr E.Williams (further Cllr’s tbc) – Cllr E.Williams to offer to do reading – in attendance by 10:45 latest. Lay Precher, Mike Kirby to do blessing at memorial stone – Cllr M.Williams to lay the wreath. FB post to inform of meeting at the memorial stone. Cllr Graham Slate will lay wreath in sorting office on Saturday. Cllr Slate to enquire about last post for Memorial Stone.

??. Christmas Event

Decisions had already been made at working group meeting

c) Proposed date – Wednesday 26th November 18:00-20:00 - AGREED d) Invite Simon’s Pizzera - AGREED e) Provide alcoholic mulled wine for sale - AGREED f) Request attendance from Carmarthen Symphonic Band – awaiting contact – Clerk to followup g) Clerk to apply for temporary events licence – £21.00 – Clerk to action h) School to attend and sing - Cllr Evans to confirm i) Request for Church Minister to do a blessing - Cllr Evans to confirm j) Call for volunteers – Facebook – Clerk to action k) Request for budget for running event of £500 – DEFER to next meeting

175. Community Engagement Hour (by Councillor Whatley)

Llangunnor Community Council arrange a Community Engagement Hour, based to begin with in the community park, it's aim to bring residents together for small, practical activities such as flower planting, seasonal gardening, litter picking and pathway tidying to enhance our local spaces and foster community pride.

create opportunity for an hours engagement, litter picking, painting, planting. DEFER to January 2026

176. Community Christmas Lunch/Party (by Councillor Whatley)

That Llangunnor Community Council investigate the feasibility of arranging a Community Christmas Lunch or Party for local residents, with the aim of promoting inclusivity, reducing isolation, and fostering community spirit during the festive season.

using Section 137 monies to support a Christmas event, suggestion of contacting the Aelwyd to see if the Council could raise a grant for this event to cover the costs so there was no costs to the community – Cllr Whatley to make initial contact.

20:37 - Meeting was adjourned 20:47 - Meeting was reopened - this was due to the meeting becoming un quorate

177. To receive monthly Financial Report and to approve the schedule of payments for October 2025

RESOLVED to approve (Amendment made to supplier name on transaction 145)

PAYMENTS (AWAITING AUTHORISATION) LIST - Barclaycard

Payee	Info	(£) Net	(£) VAT	(£) Gross
Barclaycard	Zoom Subscription	13.99	2.80	16.79

178. To discuss the outcome of the working group meeting held on 9th October 2025

Update provided on Finance working group meeting held on 9th October 2025

:: 21:00 – It was RESOLVED to suspend Standing Order 3(v) - “A meeting shall not exceed a period of two hours.” – Meeting resumed ::

179. Reports from Members Representing Council on other Bodies

Riverside Association -

One Voice Wales - National conference was cancelled – area committee meeting was held virtually – Carys Jones from CCC was speaker – wanting to build better links with community councillors and county councillors

School Governors - Remembrance service is 9:30 on the 11th, Carols around Christmas Tree and Fayre on 9th December 3:30 - open invite

Training -

180. Correspondence

No	Nature of Correspondence	Agreed Action
a	Invitation - Dyfed Powys Police Headquarters Open Doors Event - Cllrs only- noted
b	Member of the Public (Robin Griffiths) – Dissatisfaction with the decision made on small gate, and the way it was handled in the meeting – noted
c	One Voice Wales – Area Committee and AGM minutes - noted
d	Note of Thanks – Simon’s Pizzera & Member of the Public – for allowing the pitch use - noted
e	Dyfed Powys Police – New system for residents to keep informed of incidents – posters added to notice board - noted	Circulated
f	Democracy and Boundary Commission Cymru – Draft Annual Remuneration Report 2026 – 2027 - noted
g	Dyfed Powys Police – Appointment of Chief Constable - noted
h	Hywel Dda – Engagement – posters added to notice board – noted and request to add to Facebook

181. County Councillor Report

Elwyn Williams - Dave Daycock, Monitoring Officer for Fire Service passed away suddenly, our condolences to his family

183. Councillor's Report

• Lee Whatley – CCC being proactive in cleaning roads
• Matthew Willams – uneven pavement opposite the shop, drop curve– Clerk to report to public rights of way
• Joan Evans – Drains in Pensarn causing flash flooding– Clerk to report to CCC
• Graham Slate – Post box in Llangunnor is closed – Clerk to enquire with Royal Mail - Suggestion to allow local groups to display in our notice boards to promote activities happening in the area

• 182) 184. Date of Next Meeting

The next meeting will be held on Thursday 20th November 2025 at 19:00 in Babell Chapel with a Zoom option

Meeting closed at 9.18pm