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I hereby summon you to attend a meeting of Llangunnor Community Council to be held in Babell Zion Chapel on Monday 20th January 2025 at 7.00pm or virtually via zoom Meeting ID: 861 0827 1718 Passcode: 183861 Clerk- 15/01/2025 To discuss the following agenda:
1) To receive apologies for absence.
2) To record all declarations of interest.
3) Chair’s Announcements.
4) 12 minutes for any questions from public.
5) To approve the minutes of the Monthly meeting of Council held on 16th December 2024 Finance
6) To receive monthly Financial Report from Cllr Stewart Bowen and to approve the schedule of payments for January 2025 (Appendix pages 1+2-3)
7) To review decision made by Finance committee on 13th January 2025 in relation to the budget and Precept for 2025/2026 a) That the budget set out in the report for 2025/2026 be adopted. b) That the precept for the forthcoming year be set at £47.63 for a Band D Property representing an approximate increase of 25p per week for a Band D household.
8) To receive an update on Council financial software package from Cllr S.Bowen
9) Barclaycard and bank access for new Clerk in post Park & Environment
10) Sustainable Grant update from Clerk
11) To consider the option for inspections of park in 2025 (Appendix page 4)
12) Update on meeting re Traffic issues in Pensarn Events
13) Progress Report for Fun Run 2025
14) Progress Report Party in the Park 2025 – 22 June 2025
15) COVID Day of Reflection – following review of information – any thoughts
16) VE Day – 80th Anniversary – 8th May – any developments regarding linking with Carmarthenshire Town Council activities Web & Media
17) Update on purchase of council email addresses for councillors Personnel
18) Training for the Clerk – ILCA not CiLCA – £120+ VAT (bursary of 50% available)
19) SLCC Membership – Joining Fee £12 + Annual Subscription £190. Other business
20) Consider bench option for Cllr Paul Totterdale Memorial Bench (Appendix page 5)
21) Report from Cllr Lee Whatley regarding potential Speedwatch scheme
22) To receive reports from Members representing Council on other Bodies/Training. a. One Voice Wales i. Area Committee – Survey request (Appendix pages 6-10) b. School Governors c. anything else. i. Request to arrange a working group for collating the archive for the council from several locations – Cllr G.Slate
23) To receive correspondence and agree responses. a) Update on issue raised by member of the public regarding the gate in the park being left open b) Update from Cllr G.Slate and Cllr M.Williams having investigated current situation. RE:Tree Management – Reminder of the work needing to be completed. c) Wales Air Ambulance request for charity donation (Appendix pages 11-12) d) Training – a) Chair and Vice Chair to choose dates (Appendix 13-24) b) Asbestos Training (Appendix pages 25-26) e) Invitation to ‘A special meeting of the Community & Town Councils Liaison Forum will be held on 22 January 2025 at 5:30pm’ (Appendix pages 27)
24) To receive Report from County Councillor Cllr Elwyn Williams
25) Councillors’ Report.
26) Date of next meeting– to be agreed at meeting
January 2025
Minutes of Monthly Meeting of Llangunnor Community Council held at Babell Zion Newydd and via Zoom on Monday 20th January 2025 at 7.00pm
PRESENT: Councillor Jennifer Slate (Chair), Geraint Bevan, Elwyn Williams, Matthew Williams, Joan Evans and Graham Slate
APOLOGIES: Councillor Lee Whatley and Stewart Bowen
Also present Amy Evans (Clerk) and one member of the public present Robin Griffiths(*)
Declaration of InterestCouncillor Elwyn Williams payments for Handyman
3. Chair's AnnouncementsThe Chair had no announcements to make
4. Public QuestionsNone
5. MinutesTo approve the minutes of the Monthly meeting of Council held on 16th December 2024 was Postponed to next month, not enough for a quorum
6. Approve the Schedule of AccountsTo receive monthly Financial Report from Cllr Stewart Bowen and to approve the schedule of payments for January 2025 (Appendix pages 1+2-3)
In the absence of Cllr Stewart Bowen, the Clerk read through the Income, Expenditure and Expenditure due for the rest of January – AGREED - Prop Cllr M Williams, 2nd Cllr J Evans (Abstains Cllr E Williams)
A) Council is requested to consider and approve the following items of expenditure:
MONTHLY INCOME/PAYMENTS FOR THE MEETING 20 January 2025| Payee | Info | (£) Amount |
| Corona Energy | Being refund on energy payments for 2024 | 580.62 |
| Barclays | Bank interest BP – a/c 13157210 | 88.93 |
| Barclays | Bank interest BP – a/c 90484024 | 79.38 |
| CCC | Being the final precept for 2024-25 | 13,666.67 |
| Payee | Info | (£) Amount |
| Payee | Info | (£) Amount |
| Babell Zion Newydd | V247 Room hire Jun-dec 2024 | 150.00 |
| Centerprise International Ltd | V248 New laptop for the Clerk | 852.00 |
| City Loo Hire | V249 Toilet service inv 33053 | 36.00 |
| Dragon Play & Sports | V250 New gate, repairs to old gate | 2,310.00 |
| CCC | V251 Email queries (support @£85 per hour) | 51.00 |
| CCC | V252 Lighting loan 2024 payment | 1,709.70 |
| Mr Emrys Williams | V253 Work in the park – Dec 2024 | 97.00 |
| Cllr Joan Evans | V254 – Fun run expenses originally included 20-06-2024 meeting payments but cheque not issued | 11.00 |
| CTC | V255 – 2 x Christmas trees, erecting and 2decorating, taking down and disposal | 965.72 |
| Mr H Davies | V256 – Agreed pension payment | 291.66 |
Other expenditure to Come in January 2025
Mrs Amy Evans Estimate £891.74 Gross Salary
Estimate £71.26 Ers Nic
Estimate £26.75 Ers Pension
£989.75 Tota salary cost
Clay Shaw Butler £60.00 Quotation for - Costs of setting up pension
Comcen £856.70 Quotation for – Cost of 9 email licences and Microsoft 365 annual licence renewal
That the budget set out in the report for 2025/2026 be adopted - AGREED – Prop Cllr G Bevan 2nd Cllr M Williams That the precept for the forthcoming year be set at £47.63 for a Band D Property representing an approximate increase of 25p per week for a Band D household - AGREED - Prop Cllr JEvans 2nd Cllr G Slate
8. To receive an update on Council financial software package from Cllr S.Bowen• Will be covered in next month meeting when Cllr S.Bowen is present
9. Barclaycard and bank access for new Clerk in postAGREED – Prop. Cllr E.Williams, 2nd Cllr G.Slate. • Confirmed that as agreed in previous meeting another bank account is to be opened to keep Events funds separately
10. Sustainable Grant update from Clerk• Considerable work required in the coming week to finalise claim in relation to some expenditure relating to Events from August 2023 to December 2024. Financial gain unconfirmed. • Cllr G.Bevan suggested a thank you be sent to Caroline from the County Council for the assistance of in grant claim
11. To consider the option for inspections of park in 2025 (Appendix page 4)• Dragon Play and Sports – currently do annual inspection for CTC. Cllr G.Bevan concerned that previous companies involved did not complete to the standard required and that Dragon Play and Sports came highly recommended. • Quarterly inspections - AGREED - Prop. Cllr E.Williams, 2nd Cllr G.Slate.
12. Update on meeting re Traffic issues in PensarnCllr G.Bevan shared a conversation with a member of the public in relation to the traffic issues being now raised to being managed on trunk road level. • Lines in Pensarn need re-printing Towy roundabout, junction coming out of Stephens Way – consider junction box (Ian Thomas - Highway CCC- email provided to the Clerk)
13. Progress Report for Fun Run 2025• Date confirmed as 18th May 2025 • No progress report • Working group to be formed – date to be confirmed after meeting • Cllr G.Slate to follow up on First Aider – as it is agreed that an external party should be used • Cllr G.Bevan has a link with the Design Technology at Bro Myrddin who has agreed to design, make and provide the trophies. Matthew to provide list of required trophies. No adult medals to be provided but will be provided to the children, perhaps rebadge some leftover ones from previous years.
14. Progress Report Party in the Park 2025 – 22nd June 2025• Proposal from Cllr J.Slate that a request for a working group be placed on Facebook, more volunteers from the community are required in order to hold the event • Cllr J.Slate to contact Mari Glyn event organisers to look at a joint event • Ukalele band is already booked for this event • Gazebo will need to be purchased for this event as the previous gazebo broke on last event pack down.
15. COVID Day of Reflection – following review of information – any thoughtsCOVID Day of Reflection – following review of information – any thoughts – Sunday 9th March • Cllr G.Bevan shared that his personal view on the matter, and concluded that it is a very sensitive matter that is coped with by different individuals in different ways • Cllr J.Slate requests Clerk to contact CTC regarding their recognition of the day – perhaps sign posting to their event. • Clerk to contact Babell in regards to plans to recognise the day, and explore options for Community Council to support.
16. VE Day – 80th Anniversary – 8th May – any developments regarding linking with Carmarthenshire Town Council activities Web & MediaVE Day – 80th Anniversary – 8th May – any developments regarding linking with Carmarthenshire Town Council activities • Cllr J.Slate requests Clerk to contact CTC regarding their plans for the day, possible joint event. • Cllr G.Bevan proposes the purchase of memorabilia for the primary school children, Cllr G.Bevan to update when items are available for purchase • Further suggestions put forward of - ringing of the bells at Llangunnor Church or 80 rings of a handbell Last post at Memorial stone 80 poppies in the ground
17. Update on purchase of council email addresses for councillors• Should arrive this week, the Clerk will provide any technical support required by arranging a place and time to meet. Autoreply can be put in place for old email addresses.
18. Training for the ClerkILCA not CiLCA – £120+ VAT (bursary of 50% available) • AGREED - Prop Cllr J.Slate, 2nd Cllr J.Evans.
19. SLCC MembershipJoining Fee £12 + Annual Subscription £190. • AGREED - Prop Cllr J.Slate, Cllr E.Williams.
20. Consider bench option for Cllr Paul Totterdale Memorial Bench• Local Company and competitive • £30 delivery plus approx. £100 for the plaque and placement • The Snowdon 2000mm bench with back and arms £416.67 + VAT - AGREED – Prop Cllr G.Slate, Cllr M.Williams. • Clerk to check if in this year’s budget, purchase to be postponed to next years budget • Wording for the plaque to be agreed closer to the time. • Perhaps use an event to unveil the bench
21. Report from Cllr Lee Whatley regarding potential Speedwatch scheme• Defer to the next meeting
22. To receive reports from Members representing Council on other Bodies/Traininga. One Voice Wales i. Area Committee – Survey request (Appendix pages 6-10) Clerk to contact Cllr L.Whatley to request that he complete and refer back to Clerk if required
b. School Governors i. Next meeting in March 2025, the finance meeting previously arranged is postponed due to Estyn meeting. ii. Llew who attended the Finance meeting last week suggested we approach the Headteacher to see if he is interested in becoming a councillor, Cllr J.Slate to action.
c. anything else. i. Request to arrange a working group for collating the archive for the council from several locations – Cllr G.Slate ▪ Clarification from One Voice Wales on papercopies required of archive and ongoing – agendas, minutes, invoices, cashbooks. ▪ Date to be set at the next meeting for March – we will hire Babell to complete the work
23. CorrespondenceThe following correspondence be noted/action taken:
| No | Nature of Correspondence | Agreed Action |
| 1 | • Update on issue raised by member of the public regarding the gate in the park being left open a) Clerk provided an update as to the original concern raised of gate not closing every time and the Community Councils response b) Cllr G.Slate suggests placing a sign on the gate, Clerk to action bilingual sticker for a sign on the gate | Circulated |
| 2 | • Update from Cllr G.Slate and Cllr M.Williams having investigated current situation. RE:Tree Management – Reminder of the work needing to be completed. – Date to be agreed in next two weeks. | Circulated |
| 3 | • Wales Air Ambulance request for charity donation (Appendix pages 11-12) a) Donation £100 AGREED Prop Cllr.J.Slate, 2nd Cllr E.Williams | Circulated |
| 4 | • Training – a) Chair and Vice Chair to choose dates (Appendix 13-24) - The council as an Employer - 4/3/2025 - Cllr E.Williams - - Making Effective Grant Applications– 04/02/2025 – Amy Evans Advanced Local Government Finance – 18/02/2025 – Cllr E.Williams and Cllr J.Evans b) Asbestos Training (Appendix pages 25-26) - Not relevant | Circulated |
| 5 | • Invitation to ‘A special meeting of the Community & Town Councils Liaison Forum will be held on 22 January 2025 at 5:30pm’ (Appendix pages 27) a) Individuals to decide if they will attend | Circulated |
No Report
25. Councillor's Report• Cllr G Slate – The community awards for 2025, to be discussed in later meeting
• Matthew – Missing bin in the park near the gym equipment – square concrete plinth in place. Cllr
G Bevan suggested the moving of bin from hill with Pobl Bach as there are two, he will take a look
• Cllr G.Bevan –
a) Lights out at Stickler underpass and Llangunnor entrance – confirmation of locations to be confirmed and Clerk to email highways
b) The box for the electrics at Towy roundabout that was unreliable for Christmas 2023 was due to rats eating through wires – information only – no action required
c) CTC said they would provide a quote for the bench in the park after Christmas, look for a quote for the fix or replacement of bench – Clerk to contact Emma Smith
d) Attendance book – this was previously agreed to be put back in place, however Chair has suggested that our legal obligation be checked with One Voice Wales, before we re-instate.
•
The next meeting will be held on Monday 17th February 2025 at 7:00pm at Babell Zion Newydd and via Zoom
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October 2025 ¦ November 2025 ¦ December 2025 ¦
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