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June 2025

Minutes of a hybrid Monthly Meeting of Llangunnor Community Council held at Babell Zion Newydd and via Zoom at 7:08pm on Tuesday 19th June 2025.

Present: Councillors Elwyn Williams (Chair), Matthew Williams, Scott Bayes (appointed in meeting), Via Zoom: Cllr Lee Whatley, Stewart Bowen and one member of the public Via phone call: Cllr Graham Slate (until end of agenda item 52)

PRESENT: Councillor Elwyn Williams (Chair), Matthew Williams and Scott Bayes

Councillor Stewart Bowen, Graham Slate and Lee Whatley attended remotely

51. APOLOGIES: Councillor Joan Evans and Jennifer Slate

Clerk, Amy Evans and two members of the public and one member of the public present Robin Griffiths

52. Co-option

Co-option of Scott Bayes (Appendix Pages 1-2) – RESOLVED

:: Councillor Slate left the meeting at 19:10 ::

53. Declaration of Interest

Cllr Whatley to abstain from payment agenda point 67 and Cllr E Williams to abstain from items relating to Handyman within agenda point 67 and 58

54. Chair's Announcements

• None

54. Chair's Announcements

• None

55. Public Questions

None

56) To – RESOLVED () Park & Environment 56. Minutes

It was RESOLVED to approve the minutes of the Extraordinary meeting of Council held on 10th June 2025 Abs. Cllr S.Bayes

57. Dog fouling

57) Dog fouling - CCTV policy has been checked - 3,e) Statement of Purpose, “to make available to the Council, Police, and or other Agencies with a legitimate interest images and information which will assist them with the identification, detection, apprehension and prosecution of individuals in relation to crime, public order, anti-social behaviour or contravention of any byelaws;” Approval sought for when adequate information is given, providing realistic expectation of evidence retrieval; that the Clerk may access and provide CCTV to the County Council for prosecution purposes, where deemed appropriate. RESOVLED

58. Handyman Cllr L.Whatley took the chair for this item

) Handyman – Clerk has met with him and from June invoice onwards invoices will show when attended and how many bags of rubbish collected, he has also agreed to fill the sanitiser units in this time. – No action agreed at this time, possible discussion on role long-term on future agenda

59. Council Storage Unit

Llangunnor Community Council should look into the costs of obtaining a secure storage unit for the storage of Council assets with a view to locating this unit at the park

. – Cllr L.Whatley to report (Appendix Page 3) – RESOLVED Clerk to investigate

60. Park Water Supply

Llangunnor Community Council should investigate the feasibility and costs of getting a water supply to Llangunnor park with a long term plan to provide a public water fountain/drink station

– RESOLVED Clerk to investigate

61. Dragon Play Inspections

Dragon Play Inspections – Jan and May reports received – Clerk suspicious of Jan report not being completed (Appendix Pages 5-31) RESOLVED Clerk to enquire as to the queries

61) 62. Towy riders

Towy riders have requested the use of the park for practise in June, July, August and September – the June date has been pre-agreed as long as the correct paperwork is received (Appendix Pages 32) RESOLVED Cllr M.Williams to confirm parking and space to use, but use of park agreed.

62) 63. Flower Beds at entrance to the park

Flower Beds at entrance to the park – these have not been filled for two years – CTC not taking on any external work – is there opportunity to work with the school on this. RESOLVED for the Clerk to speak with CTC again before other options are looked explored

63) 64. tree report

Deferred to the next meeting

64) Review and agree action on latest tree report – bought forward due to tree on boundary coming down (Appendix Pages 33-48) RESOLVED to contact Dynevor Trees to quote for this and the hedge work at entrance to the park. Events 65. Fun Run Event Financials

decision required on payment for volunteer photographer (Appendix Page 49) – RESOLVED (Cllr L.Whatley against), thanks given to Castell Howell for donation of the water for the event

65) – . 66. SLCC Bootcamp

Request from the Clerk to attend the SLCC Bootcamp in Llandrindod Wells on 16th July - £85+VAT plus mileage (50.5p x 99 miles = £50) (Appendix Pages 50-51) RESOLVED

66) 67) To receive monthly Financial Report and to approve the schedule of payments for June 2025 (Appendix Pages 52-61) RESOVLED excluding the payment for Dragon Play . Approve the Schedule of Accounts

It was Resolved (minute ) proposed Cllr and seconded Cllr (unanimous) that the accounts submitted be approved.

A) Council is requested to consider and approve the following items of expenditure:

68. Members Payments and Allowances 2025-26

Members Payments and Allowances 2025-26 to be considered for the 2025-26 (Appendix Pages 62-64) • Household Expenses – May RESOLVED • Office Consumables – May – can opt out if chosen RESOLVED (Cllr M.Williams abs.) • Senior Roles – RESOLVED no payments • Mayor or Chair – RESOLVED no payment • Deputy Mayor or Deputy Chair – RESOLVED no payment • Attendance Allowance - RESOLVED no payment • Financial Loss - RESOLVED no payment • Travel and Subsistence – RESOLVED to make payments toward mileage incurred • Costs of Care and Personal Assistance Payments – RESOLVED – noted as mandatory

69. Insurance Renewal

there is a requirement to update the policy assets to ensure cover is correct for the year going forward. Cllr S.Bowen and Clerk are currently reviewing assets listed against assets on register and insured – Insurance begins on 1st July – policy is attached but if amended documents are received prior to meeting these will be distributed separately (Appendix Pages 65-77) RESOLVED to make amendments and to the current schedule and ensure a decision is made with agreement of the Chair to ensure cover is in place

70. Reports from Members Representing Council on other Bodies

Riverside Association -

One Voice Wales - Cllr L.Whatley attended the Awards Conference and gave a report making mention of the need for the council to publish an Annual Report. The conference raised questions on the opportunity to engage with the younger generation. Cllr L.Whatley is planning to speak to One Voice Wales in relation to the opportunity to have awards more achievable for smaller councils

School Governors - no meetings

Training -

71. Correspondence

The following correspondence be noted/action taken:

No	Nature of Correspondence	Agreed Action
1	Maes Lewis Morris boundary: claim, investigations and letters sent	Noted
2	Member of Public reported litter in Matalan car park – reported to CCC and communicated with MOP to confirm this	Noted
3	1VW – Invitation to Innovative Practise Conference – 2nd July 2025 (Appendix Page 78)	Circulated
4	Democracy and Boundary Commission Arrangements – request for comments (Appendix Pages 79-81) – None provided	Circulated

72. County Councillor Report

Nothing to report

73. Councillor's Report

• Cllr Matthew Williams: Hedges on Roman Park overgrown – Clerk requested ::what/three/words location and image
• Cllr Lee Whatley: Towy Bridge railways lights have been removed – Clerk to query with the CCC Toilet in the park – looking ‘tired’ – general maintenance of the toilet – Clerk to check with City Loo Hire and raise in another meeting
• : Cllr S.Bowen – Audit Wales reports for 2022/2023 and 2023/2024 – both qualified will circulate

74. Date of Next Meeting 74) Agree a Finance sub-committee meeting for quarterly inspection of finance – suggested date Thursday 9th October RESOLVED 75. Date of Next Meeting 75) Agree a working group meeting date for Standing Orders and Financial Regulations adoption – RESOLVED to circulate documents to Cllr L.Whatley and S.Bowen – to be agreed at council at later meeting. . Date of Next Meeting

The next meeting will be held on Tuesday 15th July 2025

Meeting finished at 20.58