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Notice of Meeting I hereby summon you to attend a meeting of Llangunnor Community Council to be held in Babell Zion Chapel on Tuesday 20th May 2025 at 7.00pm or virtually via zoom Join Zoom Meeting https://us06web.zoom.us/j/83183893614?pwd=PuKqxzM8aqYkaOftPbv2AQ4rV7NH41.1 Meeting ID: 831 8389 3614 Passcode: 275092 Clerk- 15/05/2025 To discuss the following agenda: 20) To receive apologies for absence 21) To record all declarations of interest 22) Chair’s Announcements 23) 12 Minutes public participation 24) To approve the minutes of the Monthly meeting of Council held on 6th May 2025 Park & Environment 25) Movement of bench from park to location of corroded bench and installation of Paul’s bench in the park – CTC unable to relocate and fit due to not taking on any external work 26) Ground Maintenance quote reviews – awaiting information form two providers (not available when Agenda published) 27) Review of the tasks required of the handyman contractor 28) Boundary hedge at Park Entrance (Appendix Page 1) 29) Accessibility issues for the disabled users of wheelchairs and mobility scooters – Cllr S.Bowen 30) Mobility Scooter Training opportunities – Cllr S.Bowen Events 31) Feedback Report for Fun Run 2025 – 18 May 2025 – Cllr M.Williams 32) Date request for annual litter pick – Cllr J.Evans Web & Media – None Personnel 33) Review of contracted hours/hours currently being completed (Appendix Page 2) Finance 34) To receive monthly Financial Report and to approve the schedule of payments for May 2025 (Appendix 3-5) 35) To agree the bank signatories for the year 2025/2026 Other business 36) To receive reports from Members representing Council on other Bodies/Training. d) One Voice Wales e) School Governors f) anything else. a. Council vacancies – any updates 37) To receive correspondence and agree responses. d) Information request from previous clerk for financial information – update – further letter received by Clerk, detailing reports not received e) BT Phonebox adoption – Clerk to provide update f) Member of the Public – Concern regarding the repeat offenders dog fouling 38) To receive Report from County Councillor Cllr Elwyn Williams 39) Councillors’ Report. 40) Agree schedule of meetings for 2025/2026 (Appendix 6)

20th May 2025

Minutes of a Meeting of Llangunnor Community Council held at Babell Zion Newydd Chapel on Tuesday 20th May 2025 at 7.00pm.

PRESENT: Councillor Elwyn Williams (Chair), Stewart Bowen, Graham Slate and Matthew Williams

Via Zoom: Lee Whatley and two members of the public Robin Griffiths and Clerk, Amy Evans.

APOLOGIES: Councillor Geraint Bevan, Joan Evans and Jenny Slate

Declaration of Interest

Cllr E.Williams in relation to payments and discussion regarding Emrys Williams, handyman.

E.Williams in relation to 27, Cllr.S.Bowen in relation to 28) 22. Chair's Announcements Deferred until chair arrived

• Thanks to Cllr J.Slate for her two years service as Chair

23. Public Questions

None

24. Minutes

It was moved by Cllr Elwyn Williams and seconded by Cllr Graham Slate to approve as a correct record the minutes of the monthly Council meeting held on 6th May 2025. Resolved. Councillor Whatley and S.Bowen, abstained

9.

25. Movement of bench from park to location of corroded bench and installation of Paul’s bench in the park

– CTC unable to relocate and fit due to not taking on any external work- Clerk to get quotes from CCC and external provider – deferred to next meeting

26. Ground Maintenance quote reviews

Ground Maintenance quote reviews – awaiting information form two providers (not available when Agenda published) – Still awaiting quotes – deferred to next meeting

27. Review of the tasks required of the handyman contractor

– Clerk to request more information on each invoice to include task and time work completed - RESOLVED (Prop. Cllr G.Slate, S.Bowen, Abs.E.Williams)

28. Boundary hedge at Park Entrance (Appendix Page 1)received from Cllr S.Bowen

) Boundary hedge at Park Entrance (Appendix Page 1) – quote to be requested from Dynevour Tree Service

29. Accessibility issues for the disabled users of wheelchairs and mobility scooters – Cllr S.Bowen

29) Accessibility issues for the disabled users of wheelchairs and mobility scooters – Cllr S.Bowen expressed concern as to the condition in footpath and the steps, Cllr E.Williams confirmed that one of the roads in question was an Enhanced Right of Way, therefore there is limited ability to request change. S.Bowen to contact Ian Thomas to discuss various concerns regarding footpaths.

30. Mobility Scooter Training opportunities – Cllr S.Bowen

Mobility Scooter Training opportunities – Cllr S.Bowen – Clerk to express an interest with Dyfed Powys Police

) Events 31. Feedback Report for Fun Run 2025 – 18 May 2025 – Cllr M.Williams

• 49 participants for 5k (6 did not show) • Support from TROT Running group, Actif Fit as well as friends and families • Financials to be reported at next meeting • Cllr. L.Whatley noted that there was no signage showing the event was organised by the Council – something to note for future events • Cllr. G.Slate noted that it was lovely to see the park in use and with a bustling event, thanks given to Cllr M.Williams for heading up the organising of the event.

32. Date request for annual litter pick – Cllr J.Evans

– deferred to next meeting

9.

33) Review of contracted hours/hours currently being completed (Appendix Page 2) – to increase the contacted hours to 70 hours for four months – to be reviewed in September meeting, record of tasks to be kept on timesheet RESOVLED (Prop. S.Bowen, E.Williams) Finance 34. Approve the Schedule of Accounts To receive monthly Financial Report and to approve the schedule of payments for May 2025 (Appendix 3-5)

–Requests made for invoices and Barclaycard statement to be circulated prior to meeting. Payments approved RESOLVED (Prop. Cllr E.Williams, 2nd S.Bowen)

Payee	Info	(£) Amount

35. To agree the bank signatories for the year 2025/2026

– already agreed at AGM (Minute 2025-9)

36. Reports from Members Representing Council on other Bodies

a) One Voice Wales – Deferred to next meeting

b) School Governors – Deferred to next meeting

c) anything else. a. Council vacancies – any updates – One application for Co-option received - Deferred to next meeting due to application not being received prior to the Agenda being issued.

37. To receive correspondence and agree responses

The following correspondence be noted/action taken:

a) .

No	Nature of Correspondence	Agreed Action
a	Information request from previous clerk for financial information – update – further letter received by Clerk, detailing reports not received – RESOLVED reply to be sent informing that any further documentation located will be updated to the website, advise to check here	Circulated
b	BT Phonebox adoption – RESOLVED Case for keeping the phone box to be made to include mention of high population of elderly, park close by, defib close by	Circulated
c	Member of the Public – Concern regarding the repeat offenders dog fouling. Use of CCTV on social media not to be done due to resources and ability to enforce. CCTV policy to be reviewed to ensure compliance RESOLVED (Prop. M.Williams 2nd E.Williams)	Circulated

38. County Councillor Report

To receive Report from County Councillor Cllr Elwyn Williams – Education Department under financial pressure, Llangunnor School performing financially in this year

39. Councillor's Report

• Cllr G.Slate - Thanks to Clerk for cleaning the noticeboards - - Hedge top of hill to bottom of Babell Road – overgrown – Clerk to report to CCC Stickler path Penymorfa to underpass – thick hedge overgrown and low branches – Clerk to report to CCC • Cllr L.Whatley - Circus Signs have been placed around the area – Clerk to report to the CCC

40. Agree schedule of meetings for 2025/2026 (Appendix 6)

RESOLVED Dates agreed, diary invites to be sent for meetings to all councillors

Suspended at 20:00 Reopened at 20:20 to discuss Agenda Point 33

– Council held discussions on this item in private due to the confidential nature, Clerk, Amy Evans left the room for decision making part of this discussion.

Closed at 20:30

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