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Notice of Meeting I hereby summon you to attend a meeting of Llangunnor Community Council to be held in Babell Zion Chapel on Tuesday 6th May 2025 at 7.00pm Clerk- 01 May 2025 To discuss the following agenda:
1) To receive apologies for absence
2) To record all declarations of interest
3) Chair’s Announcements
4) To approve the minutes of the Monthly meeting of Council held on 17th March 2025 Park & Environment
5) Update on the Park entrance gate a) The gate has continued to be an issue staying open even in the warmer weather - Quote received for permanent sign = £29.02 (Appendix Page 1) - - Handyman unable to do the stopper as suggested in last meeting Discussion request from councillors for other options
6) Update on lights and traffic concerns - Clerk a) Markings on towy roundabout – Clerk to update b) Box Junction, Pensarn – Clerk to update
7) Movement of bench from park to location of corroded bench – Handyman unable to relocate
8) Installation of Paul’s bench in the park– Handyman unable to relocate
9) Mole hills – treatment completed on 01 May 2025
10) Sanitisers on entrance to the park – Costs for refill and batteries = £33.70 (Appendix Page 2)
11) Defibrillators a) Yr Aelwyd – pads have been changed (due to expiry) b) School – Confirmed they regularly check the device but request that the council maintain us with the other units – batteries required – cost of £238.80 (last five years) (Appendix Page 3,4) c) Nantycaws unit - pads expiring on 15/05/2025 - £40.69 (Appendix Page 5)
12) Pigeon Spikes – Cllr G.Slate (Appendix Page 6)
13) SLA for CCC ground maintenance – new pricing in for 2025/2026 – 2.5% increase – [additional contractor has made contact details found in Other Business 31. e) ] (Appendix Page 7-10) Events
14) Progress Report for Fun Run 2025 – 18TH May 2025 – Cllr M.Williams a) Race numbers have been purchased b) Cllr J.Evans to contact Carmarthen Harriers - update c) Rental of barriers from CTC – confirmed d) Fun Run signs and Insurance cost – completed e) Trophies – to be purchased – Cllr J.Slate to provide update f) Photography – - Phillip Marland (Elder Grove start and Park finish) – confirmed
15) Progress Report Party in the Park 2025 – 22 June 2025 – Cllr J.Slate a) Volunteers and Councillor availability b) Entertainment c) Stalls - Food safety measures needed when running own catering - Clerk to provide update - Fairground ride suppliers last year are reluctant to do rides without the food van. Other suppliers to be sought – Clerk to make enquiries – can charge a fee but give us a donation – 3 manned units (bouncy castle, teacups and trampoline – or equivalent) P a g e 3 | 4 CYNGOR CYMUNED LLANGYNNWR LLANGUNNOR COMMUNITY COUNCIL d) Gazebo options (Appendix Page 11-12) e) Awards – Community Champions post on FB – details to be discussed at the working group meeting
16) Date request for annual litter pick Web & Media
17) Update has been completed to the website, in relation to the documents held
18) Carmarthenshire County Council – SLA Renewal for IT Support – no cost unless services used (Appendix Page 13-27) Personnel
19) Review of contracted hours/hours currently being completed – Clerk to provide information
20) Completed ILCA, unable to begin CILCA until in post for one-year, there is opportunity to do FILCA (£144 inc VAT) (Appendix Page 28)
21) Training for Clerk and Councillors in accordance with Training Plan (Appendix Page 29-35) Finance
22) Scribe update 23) To receive monthly Financial Report and to approve the schedule of payments for April 2025 – NEW REPORTS (Appendix Page 36-41)
24) Date to be set for an additional Finance meeting to agree Annual return for 2025/2025
25) Tesco Community Fund –online portal – Application last made in 2022 for CCTV – however funding is currently concentrating on food based projects
26) Councillor Renumerations April 2025-March 2025
27) Insurance Review – cover of the CCTV tower – Clerk to provide update
28) Donation Request a) SSAFA (Appendix Page 42-44) b) CISS (Appendix Page 45-46) c) Kids Cancer Charity (Appendix Page 47-48) d) Llangollen International Eisteddfod (Appendix Page 49-50) e) Marie Curie (Appendix Page 51-52) f) Carmarthen Shop Mobility (Appendix Page 53-54) g) Stroke Club (Appendix Page 55) h) Kevin Evans – House Fire – Local Resident Other business
29) Report regarding potential Speedwatch scheme (Appendix Page 56)
30) To receive reports from Members representing Council on other Bodies/Training. d) One Voice Wales a. Summary of One Voice Wales Committee Report (Appendix Page 57-59) b. Motions for 2025 Annual General Meeting request (Appendix Page 60-61) e) School Governors a. Update regarding Calon Hearts event support f) anything else. a. Council vacancies – 5 available i. Posters created in English, awaiting translation prior to issuing to schools b. Chain engraving – approved at last meeting - outstanding c. Property return from Dyfed Powys Police – Clerk to provide update d. To consider alternative days for meeting e. To receive Nominations for Chair of Council, Vice-Chair of Council & Chair of Planning. 31) To receive correspondence and agree responses. f) Information request from previous clerk for financial information – update – information provided via updated website as per One Voice Wales advice g) Resident concern - Parked cars – Entrance to Tregynnwr from Babell Hill (Appendix Page 62) h) Resident concern – Residents of Haulfryn – School Parking (Appendix Page 63) i) BT Phonebox adoption (Appendix Page 64-65) j) ABLandscaping – Making aware of services available and quote (Appendix Page 66-69) 32) To receive Report from County Councillor Cllr Elwyn Williams a) Update on the Pensarn traffic issues as requested in previous meeting 33) Councillors’ Report. 34) Agree dates for meetings a) AGM b) Finance meeting – annual report c) Next full meeting

6th May 2025

Minutes of a Meeting of Llangunnor Community Council held at Babell Zion Newydd Chapel on Tuesday 6th May 2025 at 7.00pm.

PRESENT: Councillor Jennifer Slate (Chair), Geraint Bevan, Lee Whatley, Graham Slate, Matthew Williams and Joan Evans and

Via Zoom: Elwyn Williams and two members of the publicRobin Griffiths and Clerk, Amy Evans.

APOLOGIES: Councillor Stewart Bowen

Declaration of Interest

Cllr E.Williams in relation to payments and discussion regarding Emrys Williams, handyman.

3. Chair's Announcements Deferred until chair arrived

• Cllr J.Slate and Clerk to attend Mayor’s Installation Ceremony on Friday night

. Public Questions

Concerns regarding the current situation with Pensarn traffic, accept that this is frustrating for Community Council, but request that this is continued to be explored where possible. Clerk updated that following request from LCC there is to be a box junction installed on Stephens Way turn into Pensarn in the coming weeks

4. Minutes

It was moved by Cllr Graham Slate and seconded by Cllr Matthew Williams to approve as a correct record the minutes of the monthly Council meeting held on 17th March 2025. Resolved. Councillor Whatley abstained

5. Update on the Park entrance gate

a) The gate has continued to be an issue staying open even in the warmer weather Quote received for permanent sign = £29.02 (Appendix Page 1) - Clerk to investigate guarantee on repair and replacement options and bring to next meeting

6. Update on lights and traffic concerns

a) Markings on towy roundabout – confirmed on the roundabout they have been completed b) Box Junction, Pensarn – following request from LCC this is being completed in the coming weeks

7. Movement of bench from park to location of corroded bench

Handyman unable to relocate, Clerk to request quote from the CTC

8. Installation of Paul’s bench in the park

Handyman unable to relocate, Clerk to request quote from the CTC

9. Mole hills

treatment completed on 01 May 2025

10. Sanitisers on entrance to the park

Costs for refill and batteries = £33.70 (Appendix Page 2) RESOLVED (Prop. Cllr J.Evans 2nd Cllr M.Williams)

11. Defibrillators

a) Yr Aelwyd – pads have been changed (due to expiry) b) School – Batteries to be purchased at a cost of £238.80 (last three years) (Appendix Page 3,4) RESOLVED (Prop. Cllr M.Williams 2nd Cllr G.Slate) c) Nantycaws unit - pads expiring on 15/05/2025 - £40.69 (Appendix Page 5) RESOLVED (Prop. Cllr G.Slate 2nd Cllr G.Bevan)

6. The Park / Environment Committee

12. Pigeon Spikes – Cllr G.Slate (Appendix Page 6)

Clerk to request alternative solution – perhaps mesh – consistent issue year on year – this is in place under Pensarn bridge and under the railway.

13. SLA for CCC ground maintenance

– new pricing in for 2025/2026 – 2.5% increase – [additional contractor has made contact details found in Other Business 31. e) ] (Appendix Page 7-10) Clerk to enquire if they would do the waste disposal and play park assessment and not the cutting so that a direct comparison on cost can be completed.

14. Progress Report for Fun Run 2025 – 18 May 2025 – Cllr M.Williams

a) Trophies – have been ordered – 1st and 2nd trophies b) Photography – - Phillip Marland (Elder Grove start and Park finish) – confirmed c) 15 tickets sold – similar to last year d) Keep on circulating the posters and Facebook e) Future years – circulate with paper flyers at Mayors race f) Volunteers to be in the park from 7:30 g) Cllr M.Williams agreed the use of his personal Gazebo

15. Progress Report Party in the Park 2025 – 22 June 2025 – Cllr J.Slate

a) Volunteers and Councillor availability – limited availability and no volunteers for help – therefore this year is to be unfortunately cancelled RESOLVED (Prop. J.Slate, 2nd Joan) b) Clerk to get in touch with all arrangements booked (Joan to contact Ukuleles and A Choired Taste, W.I, Sugar Craft) (Graham – first aid ), Facebook post to confirm cancellation to be issued on Friday c) Awards – Community Champions 2025 - post on FB – set to no comments on post – Item to be moved to Other Business >Anything Else for future meetings

16. Date request for annual litter pick

a) Cllr J.Evans to raise with school b) Cllr L.Whatley raised it being only a school event, Cllr J.Slate agreed that there being a separate community event in the future again would be good, however numbers were low when done before.

6. Update has been completed to the website, in relation to the documents helde

17) Update has been completed to the website, in relation to the documents held – reminder that any photos can now be sent to Clerk for the Gallery – Clerk to contact Vision ICT for any old photos from the old website a) DRAFT minutes showing on the website, Clerk to update

18. Carmarthenshire County Council – SLA Renewal for IT Support

– no cost unless services used (Appendix Page 13-27) RESOLVED to continue with service

19. Review of contracted hours/hours currently being completed

– Agreed already completed additional 41 hours to be paid. However new contracted hours to be reviewed at next meeting, with financials provided by Clerk RESOLVED (Prop. Cllr J Slate, 2nd Cllr J.Evans Ab. Cllr L.Whatley)

20. ??

Completed ILCA, unable to begin CILCA until in post for one-year, there is opportunity to do FILCA (£144 inc VAT) (Appendix Page 28) Do FILCA RESOLVED (Prop. Cllr G.Bevan 2nd Cllr M.Williams)

6. The Park / Environment Committee

21) Training for Clerk and Councillors in accordance with Training Plan (Appendix Page 29-35) – Clerk to issue emails to individual councillors informing of requirements for training and arrange dates that are suitable 22. Scribe update

2025/2025 is now completed and 2025/2026 up to date. Read-only access for councillors is available on request

23. Approve the Schedule of Accounts

23) To receive monthly Financial Report and to approve the schedule of payments for April 2025 – NEW REPORTS (Appendix Page 36-41) – Declaration of interest recorded for Cllr E.Williams RESOLVED (Prop. Cllr G.Slate 2nd Cllr M.Williams)

Payee	Info	(£) Amount

24. The Park / Environment Committee

24) Date to be set for an additional Finance meeting to agree Annual return for 2025/2025 – Extraordinary meeting Tuesday 10th June 2025 RESOLVED

25. The Park / Environment Committee

) Tesco Community Fund –online portal – Application last made in 2022 for CCTV – however funding is currently concentrating on food based projects

26. Councillor Renumerations April 2025-March 2025

- Cllrs to contact Clerk within 7 days if they do not want their allowances paid, Cllr P.Totterdale’s widow to be paid for his service RESOLVED (Prop. Cllr J.Slate 2nd Cllr J.Evans)

27. Insurance Review – cover of the CCTV tower

Insurance Review – cover of the CCTV tower – Clerk awaiting to hear confirmation of amendment and any financial implications

28. Donation Request

Donation Request RESOLVED (Prop. Cllr J.Slate 2nd Cllr G.Bevan) a) SSAFA (Appendix Page 42-44) – Donation not agreed b) CISS (Appendix Page 45-46) - Donation not agreed c) Kids Cancer Charity (Appendix Page 47-48) - Donation not agreed d) Llangollen International Eisteddfod (Appendix Page 49-50) - Donation of £60 (Ab. Cllr L.Whatley and Cllr G.Slate) e) Marie Curie (Appendix Page 51-52) - Donation of £60 f) Carmarthen Shop Mobility (Appendix Page 53-54) - Donation of £60 g) Stroke Club (Appendix Page 55) - Donation of £60 h) Kevin Evans – House Fire – Local Resident - Donation of £100 to be made direct to individual not through Just Giving Other business

29. Report regarding potential Speedwatch scheme (Appendix Page 56)

) Report regarding potential Speedwatch scheme (Appendix Page 56) Cllr L.Whatley confirmed that Dyfed Powys Police not currently running setup program

30. Reports from Members Representing Council on other Bodies

a) One Voice Wales a. Summary of One Voice Wales Committee Report (Appendix Page 57-59) – report issued to councillors b. Motions for 2025 Annual General Meeting request (Appendix Page 60-61) – report issued to councillors

b) School Governors a. Update regarding Calon Hearts event support – no payment to be made as the event wasn’t held at the school

c) anything else. a. Council vacancies – 5 available i. Posters created in Welsh and English – Clerk to send to school ii. One member of the public has expressed an interest in becoming a Councillor – Clerk to make contact b. Chain engraving – being completed this week c. Property return from Dyfed Powys Police – unsuccessful to date d. To consider alternative days for meeting – Alternate Tuesday and Thursday RESOVLED (Prop. Cllr J.Evans 2nd Cllr M.Williams)

e. To receive Nominations for Chair of Council, Vice-Chair of Council & Chair of Planning. i. Chair – Cllr E.Willaims RESOLVED (Prop Cllr J.Slate, 2nd Cllr G.Bevan) ii. Vice – Cllr L.Whatley RESOLVED (Prop Cllr J.Slate, 2nd Cllr G.Slate) iii. Chair of Planning – Matthew REOLVED (Prop Cllr L.Whatley, 2nd Cllr G.Bevan)

Riverside Association -

One Voice Wales - no meetings

School Governors - no meetings

Training -

31. Correspondence

The following correspondence be noted/action taken:

No	Nature of Correspondence	Agreed Action
a	Information request from previous clerk for financial information – update – information provided via updated website as per One Voice Wales advice	Circulated
b	Resident concern - Parked cars – Entrance to Tregynnwr from Babell Hill (Appendix Page 62) – Suggestion that a post on Facebook to be mindful of the issue, suggestion to request the CCC enforcement car to patrol this area.	Circulated
c	Resident concern – Residents of Haulfryn – School Parking (Appendix Page 63) – Suggestion that a post on Facebook to be mindful of the issue, suggestion to request the CCC enforcement car to patrol this area.	Circulated
d	BT Phonebox adoption (Appendix Page 64-65) – Clerk to enquire if we can keep it as a phonebox	Circulated
e	ABLandscaping – Making aware of services available and quote (Appendix Page 66-69) – Comparison of the CCC SLA and this private company to be made by Clerk	Circulated

32. County Councillor Report

Update on the Pensarn traffic issues as requested in previous meeting – email from Flood Defence and Coastal Protection Manager read – due to privately owned land, no agreement and plan has been reached

33. Councillor's Report

• Graham – Handyman hours/role to be discussed in next meeting

34. Agree Dates of Next Meetings

a) AGM followed by full meeting –Tuesday 20th May 2025 at 6:30
b) Finance meeting – annual report – Tuesday 10th June 2025 at 7:00
c) Next full meeting – 20th May 2025 at 7:00

Meeting closed 22:50pm

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