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I hereby summon you to attend a meeting of Llangunnor Community Council to be held in Babell Zion Chapel on Thursday 16 May 2024 at 6.30pm Chair - 11 May 2024 To transact the following agenda:
1) To receive apologies for absence.
2) To record all declarations of interest.
3) Chair’s Announcements.
4) 12 minutes for any questions from public.
5) To approve the minutes of the Monthly meeting of Council held on 18 April 2024.
6) To approve the minutes of the Extraordinary meeting of Council held 25 April 2024
7) To approve the schedule of accounts for May 2024.
8) To receive Financial Report from Cllr Stewart Bowen
9) To receive Nominations for Chair of Council, Vice-Chair of Council & Chair of Planning.
10) To discuss the agreed remedial works to the Children’s play area and to decide whether this work should go ahead as planned or should be postponed.
11) To discuss the removal of the skate park
12) Council Committees – a) Park & Environment . a) Finance Committee -meeting 17 April – minutes distributed b) Web / Media Committee – No meeting c) Events Committee i) Progress report - Fun Run 19 May ii) Progress report - Event 23 June iii) Progress Report - Christmas Carol Service
13) To review and to update Terms of Reference for the sub committees as necessary
14) To review and agree Training Plan
15) To receive feedback from Cllr Whatley Chair of the Task and Finish Group on the 2023 Model Standing Orders and discuss and if approved to adopt their recommendations.
16) To consider nominations for Community Awards
17) To receive reports from Members representing Council on other Bodies/Training. a. One Voice Wales b. Riverside Association /Festival c. School Governors d. anything else.
18) Motion from Cllr Jenny Slate to exclude the Press and Public due to the confidential nature of matters to be discussed in the following agenda item.
19) Report on Personnel Issues and progress with agreed action and discuss management of clerk’s duties going forward.
20) To receive correspondence and agree responses.
21) To receive Report from County councillor Cllr Elwyn Williams
22) Councillor’s Report.
23) Date of next meeting & Annual General Meeting – Thursday 20 June 2024

May 2024

Minutes of a hybrid Monthly Meeting of Llangunnor Community Council held at Babell Zion Newydd and via Zoom on Thursday 16th May 2024 at 6:39pm

PRESENT: Councillor Jennifer Slate (Chair), Geraint Bevan {Taking minutes}, Lee Whatley, Elwyn Williams, Joan Evans, Stewart Bowen, Matthew Williams and Graham Slate

APOLOGIES: None

Two members attended via Zoom along with two members of the public ?? and Robin Griffiths. . The Clerk of Gorslas Community Council (Llew Thomas) was also in attendance in an advisory capacity. Councillor Geraint Bevan took the minutes

Declaration of Interest

Cllr Bowen prepared the Financial report. Cllr Elwyn Williams declared an interest in the payment to the handyman and did not participate in that element of the vote. He also did not participate in any votes relating to planning as this would bar him from participating in any planning decisions that could take place at county level

3. Chair's Announcements

Cllr Jenny Slate apologised for the late start to the meeting. This was due to connectivity issues relating to Zoon. The Chair and Cllr G. Slate attended Carmarthen Town Council mayor making ceremony. Most of her activities this month were related to the fun run and running the council due to the a lack of a Clerk

4. Public Questions

None

5. Minutes

It was moved by Cllr Bowen and seconded by Cllr Matthew Williams with Seven in favour, One abstention to approve the minutes of the April meeting as a true and accurate record.

6. Approval of the the minutes of the EGM

EGM minutes were accepted as a true and accurate record of the meeting. Prop. Cllr Evans, Sec. Cllr Bowen. Seven in favour, One abstention.

7. Approve the schedule of accounts for April 2024.

Minutes were not circulated due to a misunderstanding between the Chair and Cllr Bowen. The Chair read through the schedule. Council approved the schedule of accounts. Prop. Cllr Graham Slate, Sec. Cllr Evans. Six in favour, One absention, two declarations of interest.

8. Financial report by Cllr Bowen

First element of the 2024/5 precept (£13,666.66) has been received and there is £7,167.14 in the current account. The first savings account holds £23,594.61 and the second savings account holds £21,068.70. A request for £4,755.58 has been made to HMCI for VAT recovery which should be seen in the Community Council accounts in the next few weeks. A loss of £172 for eligible VAT recovery occurred due to a few receipts not having Llangynnwr Community Council noted. A cash flow forecast should be available by the June meeting. The Chair thanked Cllr Bowen for all his hard work in getting the accounts into shape.

Payee	Info	(£) Amount
Barclaycard Statement	V172	285.67
Amazon	Debit Card V173 - Womens Sport Event goods	21.99
Zoom subscription	V174 Debit Card	15.59
Emrys Williams	V175 - retainer	97.00
CCC	V176 QTR1 Ground maintenance	767.57
City Loo Hire	V177 Feb, Mar & 2 x Apr	175.20
Clay Shaw Butler	V178 Payroll incl re-runs	786.00
JRB Ent Ltd	V179 800 Dog gloves - Feb 24	42.84

9. Nominations for Council officers for the year 2024/25

Chair: Cllr Jenny Slate, Proposed Cllr Elwyn Williams, Seconded Cllr Bevan Seven in favour, One Abstention. Vice Chair: Cllr Elwyn Williams, Proposed Cllr Matthew Williams, Seconded Cllr Jenny Slade. Seven in favour, One Abstention. Chair of Planning: Cllr Matthew Williams, Proposed Cllr Evans, Seconded Cllr Bowen. Seven in favour, One Against.

10. Remedial work for children’s play area

The Chair outlined the key issues and following an extensive debate that covered costs and Health & Safety it was agreed to sign the contract. Proposed Cllr Jenny Slate, Seconded Cllr Elwyn Williams. Five in favour and three against.

11. Removal of skate park - update

The Chair reported that no record could be found of the arrangements the former clerk made in the paperwork returned to us. She had been in contact with a local scrap merchant who had offered to remove the equipment for free and split the value of the metal on a 50:50 basis with the council. A site visit would be made in the next few days to confirm arrangements and a report would be made at our next meeting

12. Council Committees

a) Park & Environment: No meeting b) Finance - Meeting 17th April - Draft minutes distributed c) Web / Media Committee – No meeting d) Events committee Fun Run : Cllr Matthew Williams reported that a good number of entrants were expected. Marshals have been recruited to cover the course safely. Castell Howell has donated free bottled water for the runners and will pay for the medals. Grass in the park has been cut today and barriers will be provided by the town council. The event has been promoted extensively on social media and by word of mouth. An event photographer has been recruited. Park event : Scheduled for the 23rd June. More extensive social media is scheduled after the Fun Run. Stalls are booking well at £10 a table. A number of events have been booked and they are promoting the event on their social media. James Davies the Silver Olympic medalist and Scarlets player will open the event and run a rugby skills session. Need to start getting raffle prizes. Christmas carol service: Scheduled for the 27th November in the park

13. Review and to update Terms of Reference

Cllr Whatley reported that currently the ToR required significant work. He suggested that work is required relating to the Events committee,and suggested that Events and Web & Media could be merged. Generally agreed that committee budgets need to be re-established. Cllr Whatley agreed to complete the piece of work and present to a future council meeting.

14. Training plan

To be reported at next meeting

15. Task and finish group

Last section to be completed and report back next meeting

16. Community awards

Nominations suggested. Decision to be made at a later date

:: 20:30 Motion to extent the length of the meeting. Proposed Cllr Evans, Seconded Cllr Matt Williams. Six in Favour, Two abstentions ::

17. Reports from Members Representing Council on other Bodies

Riverside Association -

One Voice Wales - no meetings

School Governors - no meetings

Training -

18. Correspondence

The following correspondence be noted/action taken:

No	Nature of Correspondence	Agreed Action
1	Llangollen International Musical Eisteddfod – request for support	To discuss
2	Leon Wilson Dragon Play re wetpour & gates	To discuss
3	CCC – Rising 4s policy 2025/26	Circulated
4	The Circuit – Defibrillator update	Circulated to Cllr L Whatley
5	West Wales Care & Repair Board	Circulated
6	1VW Preparation & Publication of Annual Reports	Circulated to Cllr Bowen
7	Audit wales – Basic & Triennial Audits	Circulated to Cllr Bowen
8	1VW Education Welsh for All	Circulated
9	CCC- Annual Playground Inspection SLA	Agreed
10	Carmarthen YFC Annual Rally invite for Chair	Responded
11	Clay Shaw Butler email response re additional Charges for payroll reruns	Circulated
12	1VW cost of living crisis	Circulated
13	CCC – Speed limit on Babell Hill	Circulated
14	1VW biodiversity online launch	Circulated
15	Welsh Govt Spending consulation	Circulated
16	Gen Towy Usk consultation	Circulated
17	Nantycaws A48 stakeholder consultation	To discuss in Planning
18	Local Places for Nature	Circulated
19	Standards committee	Circulated
20	Corona Energy meter reading required	Forwarded to Cllrs M Williams and G slate
21	Castell Howell sponsorship of Fun Run	Accepted
22	Carmarthen Town Council Clerk	Circulated
23	LHP internal auditor agreement	To discuss
24	Kidwelly Civic service Invite to Chair	Circulated

19. Councillor's Report

• Cllr Graham Slate: Sourced more competitively priced dog bags. Cllr Elwyn Williams to ask handy man if he has a key to the cabinet for dog bags. Suggested that CCTV be checked after broken glass had been found. If images could identify individuals agreed to forward them to the police
• Cllr Whatley: asked a question that has been raised about CCTV. Currently has not been answered. He also asked about a broken bench
• Cllr Bevan: Reported that members of the school council had helped with the local community litter pick. He thanked Cllr Evans for her support. A small box of fruit had been bought for the pupils
•

:: Exclude members of the public Proposed Cllr Jenny Slate, Seconded Cllr Evans:: Agreed

Report on Personnel Issues and progress with agreed action and discuss management of clerk’s duties going forward . Date of Next Meeting

The next meeting will be held on Thursday 20th June 2024. AGM 20th May 2024

Meeting finished at 9:37pm