---

I hereby summon you to attend a meeting of Llangunnor Community Council to be held in Babell Zion Chapel on Monday 21 October 2024 at 7.00pm or virtually via zoom Meeting ID: 880 5918 6560 Passcode: 268490 To discuss the following agenda:
1) To receive apologies for absence.
2) To record all declarations of interest.
3) Chair’s Announcements.
4) 12 minutes for any questions from public. Chair- 16 October 2024
5) To approve the minutes of the Monthly meeting of Council held on 16 September 2024.
6) To review and agree Training Plan previously circulated by Cllr Lee Whatley
7) To review Model Standing Orders and to update Terms of Reference for the sub committees as necessary – this item to be considered at a future date once a clerk is in position and a decision taken on whether to reinstate sub-committees. Finance
8) To receive monthly Financial Report from Cllr Stewart Bowen and to approve the schedule of payments for October 2024 (already circulated)
9) To review and agree purchase of new laptop and phone for new clerk when appointed Park & Environment
10) Sustainable Grant update
11) Children’s Play area works update: wet pour mulch and flood lighting
12) Consider latest play area inspection report
13) Repairs to seat/bench by Pobl Bach
14) Traffic issues in Pensarn
15) Discuss flood risks in Pensarn
16) Agree ICO Registration @£40 Events
17) Remembrance Services Sunday 10 November 2024
18) Progress Report - Christmas Carol Service – Wednesday 27 November 2024
19) Progress Report for Fun Run 2025
20) Progress Report Party in the Park 2025 – 22 June 2025 Web & Media
21) Discuss any web and media issues Personnel
22) Motion from Cllr Jenny Slate to exclude the Press and Public due to the confidential nature of matters to be discussed in the following agenda items.
23) Consider applications for clerk vacancy and decide on shortlist for interview
24) Discuss and Agree Interview date and interview panel and interview process Other business
25) Consider Charitable donation to renal charity in memory of Cllr Paul Totterdale
26) Motion from Cllr Lee Whatley "Llangunnor Community Council should look to establish a Community Speed Watch scheme. We should, working with the relevant authorities look to identify safe loca tions within the community that we could conduct the speed watch and make provision in our financial planning this would be a proactive use of resources with the aim of educating drivers to slow down. Projected cost (up to) £500 for equipment."
27) To receive reports from Members representing Council on other Bodies/Training. a. One Voice Wales b. School Governors c. anything else.
28) To receive correspondence and agree responses.
29) To receive Report from County Councillor Cllr Elwyn Williams
30) Councillors’ Report.
31) Date of next meeting– Monday 18 November 2024

October 2024

Minutes of Monthly Hybrid Meeting of Llangunnor Community Council held at Babell Zion Newydd on Monday 21st October 2024 at 6:30pm

PRESENT: Councillor Jennifer Slate (Chair), Geraint Bevan, Elwyn Williams, Lee Whatley, Stewart Bowen, Matthew Williams and Graham Slate >

Councillor Bevan took the minutes

APOLOGIES: Councillor Joan Evans

Two members attended via Zoom along with one member of the public (Robin Griffiths). One member of the public attended the meeting in person(ingram)

Declaration of Interest

Cllr Bowen prepared the Financial reports. Cllr Elwyn Williams declared an interest in the payment to the handyman and did not participate in that element of the vote.

3. Chair's Announcements

• Most of the Chair’s time has been used to cover the role of the clerk and the process of recruiting a new clerk.

4. Public Questions

Mr Ingram: A member of the public asked about the road crossing at the Range. After discussion it was decided the council would write to Carmarthenshire County Council sharing the concerns expressed.

5. Minutes

September minutes were accepted as a true and accurate record of the meeting. Prop. Cllr Elwyn Williams, Sec. Cllr Stuart Bowen. Six in favour, One abstention.

5a. To review and agree Training Plan previously circulated by Cllr Lee Whatley

Accepted, all in favour. Prop.Cllr Bowen, Sec.Cllr Bevan

6. To review Model Standing Orders and to update Terms of Reference for the sub committees

this item to be considered at a future date once a clerk is in position and a decision taken on whether to reinstate sub-committees

7. Approve the Schedule of Accounts

It was Resolved (minute ) proposed Cllr and seconded Cllr (unanimous) that the accounts submitted be approved.

A) Council is requested to consider and approve the following items of expenditure:

.

Payee	Info	(£) Amount
City Loo Hire	Invoices 32041, 32042 & 32161 23/09/2024, 09/09/2024 & 08/10/2024 Service of toilet	108.00
Audit Wales	External audit 2018/19 – Unpaid invoice ARINV/003471 issued 08/02/2020 per Audit Wales – unable to verify from records I hold as RFO	560.75
Emrys Williams	Playing Field – Sept 2024 Inv 20	97.00
Vision ICT Ltd	Inv 19097 – SSL Certificate Renewal	60.00
Vision ICT Ltd	Inv 19157 - Website hosting and support for December 2024 to November 2025	195.60
A Choired Taste	Inv 2 01-10-2024 - Attendance by A Choired Taste choir at Llangunnor Conmunity Council's 'Performance in the Park June 2024	80.00
Cllr J Slate	Expenses for party in the park 2024 (food for guests/volunteers)	75.00
Carmarthen Town Council	Hanging baskets and flower troughs 2024	634.00
Comcen Computers Ltd	Microsoft 365 licence renewal	123.60

8. New laptop:To review and agree purchase of new laptop and phone for new clerk when appointed

Report from Cllr Matthew Williams. Agreed to buy laptop costing £710. Prop Cllr M. Williams, Sec, Cllr E. Williams. Six in favour, One abstention. 9. New mobile phone:To review and agree purchase of new laptop and phone for new clerk when appointed

Cllr M. Williams to explore options and provide options for November meeting. Prop. Cllr J. Slade, Sec.Cllr E. Williams. Six in favour, one abstention.

10. Sustainable Grant update

Sustainable grant update: Chair progressed issue with Carmarthenshire County Council to identify invoices required for payment

11. Children’s Play area works update: wet pour mulch and flood lighting

Children’s play area: Contractors on site. Current work expected to be completed by Thursday. Confirmed that electrical work to be completed before the 27th November in time for carol service.

12. Consider latest play area inspection report

Park inspection report: Reported that it is unclear as to why no monthly park inspection reports have been received. It was questioned if monthly reports were required. Chair will follow up and report back to the November meeting.

13. Repairs to seat/bench by Pobl Bach

Repair of bench on footpath by Pobl bach: Town council will undertake the work in January 2025. Cllr Graham Slade agreed to put a hazard/warning sign on bench

14. Traffic issues in Pensarn

Traffic issues Pensarn: Concern expressed that there had been no response from Police or Carmarthenshire County Council. Still awaiting for confirmation from Carmarthenshire County Council relating to emergency exit next to Charlies.

15. Discuss flood risks in Pensarn

Flood risk Pensarn: No response from Carmarthenshire County Council relating to Pensarn flooding enquiry. Chair noted that Carmarthenshire County Council now has a new flooding alert system.

16. Agree ICO Registration @£40

Agreed, all in favour

17. Remembrance Services Sunday 10 November 2024

Remembrance Service: Cllr Matthew Williams to attend memorial service at the railway station. Service Llangynnwr Church 10th November 2024. In the absence of the Chair Cllr Elwyn Williams to read passage from the scriptures on behalf of the council and lay wreath. Four councillors to attend church and civic memorial ceremony. Cllr E. Williams to lay wreath at Post Office sorting office memorial at 13.30. Cllr G. Slate to make arrangements with management of sorting office and to arrange an appropriate fixing is in place for the wreath. Cllr Bevan to source three wreaths and cards. All agreed.

18. Progress Report - Christmas Carol Service – Wednesday 27 November 2024

Carol service: Wednesday 27th November at entrance to park. All on track. Agreed Chair to produce posters and leaflets for Yr Aelwyd and Rhos Las. Events committee meeting to be held in November to deal with any last minute issues. Confirmed that Brian Jones OBE to be invited to attend to receive community award.

19. Progress Report for Fun Run 2025

Fun run: No report

20. Progress Report Party in the Park 2025 – 22 June 2025

Party in the park: No report

21. Discuss any web and media issues

Web and media: No report

:: Personnel agenda points moved to end of meeting after Planning Committee due to the confidential nature of the agenda points ::

25. Consider Charitable donation to renal charity in memory of Cllr Paul Totterdale

Following consultation with the family of the late Cllr Paul Totterdale agreed to place a bench and plaque in the park. Prop Cllr Bevan, Sec. Cllr E.Williams. All in favour.

26. Speed Watch

Llangunnor Community Council should look to establish a Community Speed Watch scheme. We should, working with the relevant authorities look to identify safe loca tions within the community that we could conduct the speed watch and make provision in our finan cial planning this would be a proactive use of resources with the aim of educating drivers to slow down. Projected cost (up to) £500 for equipment.

Cllr Whatley outlined his proposal and confirmed his willingness to lead on the schemeSpeed watch: . Prop: Clltr Whatley, Sec.Cllr Bowen. All in favour.

27. Reports from Members Representing Council on other Bodies

Riverside Association -

One Voice Wales - Area committee meeting - review of community and town councils unlikely to affect number of councils. Work is currently being undertaken relating to cost of living.

School Governors - No meetings to report

Training -

29. County Councillor Report

Postponed to confidential session.