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A meeting of Llangunnor Community Council will be held at Babell Zion Newydd on Thursday 18 April 2024 at 6:30p.m. To transact the following agenda:
1) To receive apologies for absence.
2) To record all declarations of interest.
3) Chair’s Announcements.
4) 12 minutes for any questions from public.
5) To approve the minutes of the Monthly meeting of Council held on 21 March 2024.
6) Motion from Cllr Jenny Slate to exclude the Press and Public due to the confidential nature of matters to be discussed in the following agenda item.
7) Report on Personnel Issues and progress with agreed action and discuss management of clerk’s duties going forward and review Clerk/RFO advert and person specification.
8) To approve the schedule of accounts for April 2024.
9) Council Committees – a) Park & Environment . i) Review and agree Statement for FB and website re CCTV in park a) Finance Committee -meeting 17 April – minutes to be distributed b) Web / Media Committee – No meeting c) Events meeting – meeting due i) Progress report - Fun Run 19 May ii) Progress report - Event 23 June iii) Agree Christmas events and dates
10) To review and to update Terms of Reference for the following sub committees as necessary a) Park And Environment b) Finance c) Events d) Web
11) To review and agree Training Plan
12) To receive feedback from Cllr Whatley Chair of the Task and Finish Group on the 2023 Model Standing Orders and discuss and if approved to adopt their recommendations.
13) To consider nominations for Community Awards
14) To receive reports from Members representing Council on other Boies/Training. a. One Voice Wales b. Riverside Association /Festival c. School Governors d. anything else.
15) To receive correspondence and agree responses.
16) Councillor’s Report.
17) Date of next meeting & Annual General Meeting – Thursday 16 May 2024

18th April 2024

Minutes of a hybrid Monthly Meeting of Llangunnor Community Council held at Babell Zion Newydd at 6.30pm on Thursday 18th April 2024.

PRESENT: Councillor Elwyn Williams(R) (Vice Chair), Geraint Bevan, Paul Totterdale, Graham Slate, Matthew Williams, Joan Evans (arrived 6.36pm) and Jennifer Slate (arrived at 6:37pm)

APOLOGIES: Councillor Stewart Bowen and Lee Whatley

Councillor Geraint Bevan took the minutes and one member of the public present Robin Griffiths

Declaration of Interest

None

3. Chair's Announcements

Deferred until chair arrived

5. Public Questions

None

6. Minutes

It was moved by Cllr Elwyn Williams and seconded by Cllr Matthew Williams with all in favour to approve as a correct record the minutes of the monthly Council meeting held on 21st March 2024

7. Exclude press and public

Deferred until chair arrived

8. Report on Personnel issues

Deferred until chair arrived

9. Approve the Schedule of Accounts

Deferred until chair arrived

6. The Park / Environment Committee

10. Council Committees

a) Parks and Environment

Adjourned to next meeting

b) Finance

Postponed until arrival of Chair

c) Web & Media

No meeting

d) Events

Fun run update : Three entries so far. Two running clubs have designated the event as a championship event so expect significant number of registrations on the day. Race numbers and signs ordered. Tent secured for event. Re-affiliated to ARC ensuring public liability in place.

Summer event: Ken Owens unavailable to open event so approach is being made to Olympic Silver Medallist James Davies. A Choired taste, Carmarthen Ukulele band, Flyrites, circus skills, ice cream and burger van booked. First Aid cover in place for both events.

:: Cllr Jenny Slate took over the Chair from Cllr Elwyn Williams ::

Xmas event: Community carol service and Christmas tree lights switch on confirmed for 27th November 2024. Cllr J Slate to confirm with Carmarthen Symphonic Wind Band to attend. (7)

:: Motion to exclude press and public due to personnel issues discussed which raise points of a confidential nature. All in favour ::

:: Cllr Graham Slate left the meeting at 19:04 ::

. Committee

::Public was readmitted to the meeting ::

The Chair gave an account of matters agreed during the closed session: • VAT return to be done asap instead of waiting till September. • It was agreed to transfer £5000 from reserves to the Current account as recommended by the Finance committee. • The Cash book for last year has been reconciled and it was agreed to move to a digitalised cash book from April 2024. • The expenditure for 2023-24 was £56,910.14 the income was £51,368.99, leaving a deficit of £5,541.95. the shortfall will need to be met by our reserves. The Personnel Committee reported on progress made to appoint a new clerk.

11. Terms of reference relating to council committees

This was deferred to the next meeting and the chair asked all councillors to respond to Cllr Whatley relating to his proposals before the May meeting

12. Training plan

Deferred to the next meeting

13. Task and finish group

Deferred to the next meeting

14. To consider nominations for Community awards

The chair suggested a few names and it was agreed after a brief discussion to agenda this point at the May meeting

15. Reports from Members Representing Council on other Bodies

Riverside Association -

One Voice Wales - no meetings

School Governors - no meetings

Training -

. County Councillor Report

. Approve the Schedule of Accounts

It was Resolved (minute ) proposed Cllr and seconded Cllr (unanimous) that the accounts submitted be approved.

A) Council is requested to consider and approve the following items of expenditure:

16. Correspondence

The following correspondence be noted/action taken:

19. 31 Defibrillators - Not able to discuss until we have access to the clerk’s computer. Completing the footpath map - unable to action due to the lack of capacity on the council with no clerk and only 9 out of 13 councillors. Donations were deferred to the next meeting

No	Nature of Correspondence	Agreed Action
1	Urdd Gobaith Cymru – re additional places	Circulated
2	1VW – Training Available	Circulated
3	1VW – Local Govt Finance (Wales) bill	Circulated
4	CCC- Licensing Application	Circulated
5	1VW – Focus group for youth representatives	Circulated
6	CCC – 20 mph orders Circulated – objection period closes 24 April
7	Simon Williams - Pump track Circulated
8	1VW – Gorslas Clerk Vacancy	Circulated
9	Wales Audit Finance Document Forwarded to Cllr S Bowen
10	Utility – Aid – Contract renewal	Forwarded to Cllr S Bowen
11	1VW – Pre election period timetable
12	1VW – Pethau Bychain	Circulated
13	1VW – Remote training	Circulated
14	1VW- Council awards in wales
15	Mudiad Meithrin – Invitation Circulated – RSVP 15/4/24
16	Cymdeithas Cymru – Local Community enterprises as drivers of local economy
17	Green Gen Usk – Community consultation event 10/4/24
18	1VW – clerk salary scales
19	1VW Carmarthenshire Area Committee	Circulated
20	Zurich insurance – copy of Public Liability Certificate To provide to yr Aelwyd
21	Copy of correspondence between solicitors for payment of legal costs for transfer of land	Circulated
22	PCSO – monthly meeting	Circulated
23	Llangollen International Musical Eisteddfod – request for support	To discuss
24	CCC – invite to code of conduct training	Circulated
25	Mid & West Wales – Timetable Review	Circulated
26	Robin Griffiths – locations of defibrillators	Circulated
27	Lyn Llewellyn – confirmation that he does not hold any of our council documents	Circulated
28	Public Sector Executive - Podcast	Circulated
29	Defibworld – ensure pads and battery checks	Forwarded to Cllr L Whatley
30	1VW- cost of living crisis workshops	Circulated
31	1VW – Innovative Practice Conference	Forwarded to Cllr L Whatley
32	CCC- invite to mayor making	Chair to respond
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3. Chair's Announcements Deferred until chair arrived

• The Chair has been invited and accepted an invitation to attend Carmarthen town mayor making ceremony. The chair noted the work Cllr Bowen had undertaken relating to our accounts and all those who have undertaken extra work since the resignation of the clerk were thanked. The Chair seconded by Cllr Totterdale proposed a vote of thanks which was supported by all those in attendance. The Chair, following a brief discussion, proposed that due to current pressures the AGM and May full council meeting be held on separate nights. It was agreed by all councillors that the Full council meeting would be held on the 16th May and the AGM would be held on the 20th May in Babell Chapel. Tea, coffee, and biscuits would be provided at the AGM. All in attendance agreed to the proposal which was seconded by Cllr Paul Totterdale
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17. Councillor's Report

• Cllr Geraint Bevan: Litter pick with support from Ysgol Llangynnwr arranged for 3rd May meeting at the school at 10.30. Also asked about the works at the roundabout by Charlies. Agreed that Cllr Elwyn Williams would get clarification from CCC about the plans
• Cllr Paul Totterdale: Concern expressed that no notice had been given by the county council that major work would be undertaken on the tree line by the bungalows. Agreed that need to ensure that any damage done to the grass area was repaired before the fun run
• Cllr Matthew Williams: Noted that the use of two venues was creating cost issues and IT problems. Agreed needs to be discuss in more detail

. Date of Next Meeting

The next meeting will be held on Thursday 2024

Date of next meeting 16th May 2024. Meeting finished at 8:08 pm

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