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May 2018

Minutes of Monthly Meeting of Llangunnor Community Council held in 'Yr Aelwyd', Tregynnwr at 6.30pm on Thursday 17th May 2018

PRESENT: Councillor Sandra Thomas (Chair), Lee Whatley, Geraint Bevan, Elwyn Williams, Robin Griffiths, Alun West, Vivian Davies, Jennifer Slate and Dafydd Williams

APOLOGIES: Councillor Paul Totterdale, Alexandra Trowbridge-Matthews and Adrienne Mackintosh

Declaration of Interest

As per register and noted in minutes

2. Police Report

Date Type Call Resolution
26/04/2018 ASB Heol Bleangwastod Sheep on the road Officers attended and escorted the Sheep back into the field
27/0/4/2018 Traffic Matter Major traffic issues around Carmarthen town due to the road works on the A48 Officers on patrol in the hope to provide reassurance to members of the public. Council/highways informed
07/05/2018 ASB Youths believed to be kicking balls at parked cars in Glanffynon Area patrolled no sightings of youths. No damage reported, neighbourhood policing team are monitoring
14/05/2018 Traffic Matter Vehicle parked in Y Talar causing an obstruction. As a result Council have failed to collect the rubbish Police attend and vehicle had moved on. Registered owner advised accordingly

Members also brought to the attention of Dyfed Powys Police that a) car parked in Pensarn (it had been reported to Carmarthenshire County Council), b) keep an eye out for mobility scooter travelling on Babell Hill in the road.

3. Chair's Announcements

Cllr Sandra Thomas thanked the Council for electing her as Chair for 18/19 and was hoping that some of the projects discussed and approved under Cllr Whatley's Chairmanship could be completed. She informed the Council that she would be holding a civic service, further details to follow. She was keen to get the de-fibrillators in position (agenda item for June)

She hoped that all correspondence would be read out and recorded in the minutes. Chain of office - more links required, liase with Clerk to resolve. Disappointed with some of the criticism on social media, hope that her tenure will prove to a proactive one. She had attended Tesco to pick up cheque from groundwork scheme for de-fibrillators. She had attended the Town Council for the Installation of the new Mayor. She had attended Art, Craft and Chat event at Yr Aelwyd

4. Public Questions

None

5. Minutes

It was moved by Cllr Elwyn Williams and seconded by Cllr West (minute 0518-5) and RESOLVED to approve as a correct record the minutes of the monthly Council meeting and Planning Sub-Committee held on April 19th 2018.

6. The Park / Environment Sub-Committee

Meeting to be arranged in the next few weeks. Issues included progress on outstanding works, handyman job description

7. Web / Media Sub-Committee

Meeting to be arranged in the next few weeks

8. Finance Sub-Committee

Meeting to be arranged in the next few weeks

9. Christmas Decoration Sub-Committee

Meeting to be arranged in the next few weeks

10. Accounts 17/18

The Clerk was pleased to report that the Internal Auditor had approved the accounts for 17/18. It was unanimously resolved (minute 0518-10) that the accounts be forwarded to the External Auditors Grant Thornton

11. Code of Conduct Training

Council Chamber Thurs 14th June or Tues 26th June 6.00 - 8.00pm, and it encourages all councillors to attend. Alternatively 1 Voice Wales are holding one on the 22nd May at St Peter's Hall from 6.30-9.00

12. Battle's Over

The Chair reported that a request had been received for the last post to be played and the bells of the church be rung on the 11th November 2018 at 6.50pm - 7.10pm, to commemorate the end of World War 1, it was unanimously agreed (minute 0518-12) that this be organised. Cllr Whatley reminded Council that an oak tree had been planted in Llangunnor Road and that no plaque had been placed there - it was to commemorate the outbreak of World War 1

13. Vacancy on the Council

Following the resignation of Cllr Charlotte Smith the Clerk reported that notices would be placed for the request for an election for a new member in the west ward. If it came to co-option then it was suggested that an 'application' form would be both easier for anyone interested and for Councillor's to make a decision

14. Maintenance of Public Rights of Way

Clerk had circulated a copy of an email received from the Public Rights of Way Development Officer, it was a request that Community Councils take over the maintenance of rights of way within their community. Following a discussion it was unanimously agreed that (minute0518-14) that, in principal the Council was interested in taking up this offer, however the Clerk to find out further information in regard to a) are regular used paths to be continued to be maintained by Carmarthenshire County Council?, b) have any particular paths been identified? c) is there and estimate of the cost involved available?

15. Reports from Members Representing Council on other Bodies

Riverside Association - Councillor Whatley reported that next meeting would be held on the 21st May

One Voice Wales - Cllr Whatley had attended the Area Committee meeting in Llanelli. Matters discussed included training, Re-numeration Panel for Wales, Data Protection (it appears that community council's will not have to appoint an officer for this role), points in respect of the Annual Audit

School Governors - Councillor Griffiths reported a meeting had taken place, school numbers are 304, budget is £996000 - £4000 less this year; £14000 surplus. Music lessons £30 per term - £3 per lesson

Training - None

Carmarthen Town Forum - No meeting

16. County Councillor's Report

No report given

17. Approve the Schedule of Accounts

It was Resolved (minute 0518-17) proposed Cllr Elwyn Williams and seconded Cllr Dafydd Williams (unanimous) that the following payments be authorised:

A) Council is requested to consider and approve the following items of expenditure:

Payee Info (£) Amount
E Williams Playing Field (30/04/18) 75.00
CJ Thomas Salary - May 2018 585.69
Office Allowance - May 2018 100.00
IT Allowance - May 2018 40.00
Tenovus Cancer Care S137 Donation 60.00
Cruse Bereavement Care S137 Donation 60.00
Teenage Cancer Trust S137 Donation 60.00
Shelter Cymru S137 Donation 60.00
Children's Wales Air Ambulance S137 Donation 60.00
River Festival S137 Donation 60.00
Bopath - Cerbral Palsy S137 Donation 60.00
Bowen & Weaving No details recorded (£76.98 + 15.39 (VAT) 92.37
Carmarthenshire County Council Election Re-Charges 2017 357.45
Councillor L Whatley Travelling: One Voice Wales meeting Llanelli 16.20
Reimbursement: (Chair's Fund 17/18) Pin badges for school council members 50.73
Carmarthenshire County Council Cyclical Maintenance at the Park 2,200

Council was still awaiting information on the DLO Charges - Clos King Morgan £300

a) Hanging baskets - The cost of £559 + VAT was noted, previous minute had approved their positioning
b) Painting park equipment - Clerk had received an estimate of £200 for painting in the "kiddies area", it was agreed that Clerk ask Town Council if they could provide a cost for all the metal equipment

B) Council to note receipt of income:

Payee Info (£) Amount
Carmarthenshire County Council 1st instalment of Precept 10,000
Tesco Groundwork Scheme Bags of Help "Defibrillators" 2,000
HMRC VAT Repayment 2008.73

18. Correspondence

The following correspondence be noted/action taken

No Nature of Correspondence Agreed Action
1 Our Big NHS Change - circulated Place on agenda for next meeting
2 2018-19 National Pay Agreement for Clerks Noted
3 1 Voice Wales Response to the Community and Town Council Review - circulated Noted
4 Understanding vulnerabilities and resilience to uncertainty in rural communities - circulated Noted
5 Hywel Dda CHC Operational Plan 18/19 - Circulated Noted
6 Zurich Insurance Renewal (we are in a three year deal - 2nd year) £515.86 Noted
7 A Guide to One Voice Wales Services - circulated Noted
8 Hywel Dda - Our Big NHS Change, booklets with Clerk, also questionnaire - contact Clerk Noted
9 Letter from Chief Constable Noted
10 Lyn Llewelyn - Completion of Audit 17/18 Noted
11 Carmarthenshire County Council - Transport Re: Bus Stop Outside Aelwyd Await to see what develops
12 Letter from Llangunnor School: Sent to wrong email address so not presented until this meeting Refer to either Valero T&F or Finance Sub-C'ttee
13 Carmarthenshire County Council: Streetworks Licence for seats at Haulfryn and by Morrisons Contact Carmarthenshire County Council
14 Urdd Eisteddfod 2021 - Gwendraeth Hall, Drefach Noted

19. Councillor's Report.

• Plaque under the bridge at the bottom of Pensarn put on agenda
• Penymorfa Lane - police had recently had placed the speed van in a position which was unlikely to catch any speeding motorist, interesting to know how many were caught. Would it be possible to put it on the other side, Clerk to make enquiries. Residents requesting further traffic calming measures between Sticle Path and turning up to Penymorfa, Clerk to contact Carmarthenshire County Council
• The Clerk had recently exchanged emails with Mr Eric Evans in respect of the traffic hump outside the park, Mr Evans unhappy with response from Carmarthenshire County Council - could a site visit be arranged
• Bins in the park, it was reported that some household rubbish had been placed in bins this had been resolved. Clerk to make some enquiries to see if bins could be emptied more regularly
• Crash barriers by Towy Garage been damaged - Clerk to make some enquiries
• Clerk to make some enquiries about bollards being placed on pavement outside park to prevent cars parking

20. Date of Next Meeting

The next meeting will be held on Thursday June 21st 2018.

Meeting closed 8.20pm
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