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March 2018

Minutes of Monthly Meeting of Llangunnor Community Council held in 'Yr Aelwyd', Tregynnwr at 6.30pm on Thursday 15th March 2018.

PRESENT: Councillor Lee Whatley (Chair), Elwyn Williams, Geraint Bevan, Robin Griffiths, Paul Totterdale, Alun West, Sandra Thomas, Jennifer Slate, Charlotte Smith and Dafydd Williams

APOLOGIES: Councillor Alexandra Trowbridge-Matthews, Adrienne Mackintosh and Vivian Davies

5 residents present for Haulfryn discussion

Declaration of Interest

Cllr Totterdale declared an interest in Item 2 as he had family living in Haulfryn, it was agreed he be allowed to stay for the item but take no part in the discussions

1. Chair's Announcements

The Chair explained that it had been another busy month, he had attended the charity concert with the Band of the Welsh Guards organised by The Friends of St Peter's Church; St Davids Day he had been unable to attend the concert at the school and had sent apologies from the Council as the vice Chair was also unable to attend. He had entered a council team into the Quiz and Cawl evening; he had also called in to a meeting of the St Cynnwr WI and presented a cheque and asked that they send details of upcoming meetings to the council to promote online.
He had also presented a cheque to the Friendship Centre at Babell Zion Newydd and was hoping to present a cheque to Philadelphia Chapel shortly. At the weekend he had attended a book launch at St Peter's Church, He wanted to remind everyone that as the AGM was coming up in May that if anyone knew of someone locally who deserved to be recognised by the council they should inform the Clerk with details as soon as possible so it could be discussed at the April meeting.

2. Parking at Haulfryn

The Chair asked that this item be brought forward on the agenda, it was unanimously agreed. It was also agreed that Cllr Smith could take part in any discussion as the representative of Haulfryn, but if there was a vote she would not allowed to take part. Cllr Smith and the five residents present highlighted the issues during drop off / pick up of children attending Llangunnor School, it was highlighted that it was a particular problem in the afternoon. Although the residents accepted that picking up the children was unavoidable they were particularly concerned in regard to the inconsiderate parking of some, in fact cars were now parking down the middle of the road giving rise to concern if access was needed by emergency vehicles. PCSO Josie Jones stated that her and colleagues could come along and give general advice. Cllr Griffiths would follow up with school why some children had received letters in respect of dropping off / picking up children but not all classes.

Following a lengthy discussion it was agreed that:
a) Carmarthenshire County Council be asked if they could survey the area and calculate how many parking bays could be provided.
b) could a Residents Only sign be placed, it was appreciated that no action can be taken but it may deter some.
c) currently the residents did not think that official Residents Only Parking was required

3. Police Report

Date Type Call Resolution
02/02/18 Drunk & Disorderly Carmarthen Train Station INCREASED PATROLS / British Transport Police engagement
06/02/2018 Theft Charlies Increased Patrols/Reassurance
06/02/18 ASB Boy Racers ALDI ROAD POLICING UNIT AWARE/Section 59 given
09/02/18 Theft Home Bargains Increased patrols/ Reassurance
11/02/18 Theft Morrisons Increased patrols/Reassurance
19/02/18 Criminal Damage - wing mirror Hen Heol Llangunnor Victim did not want to talk matter forward
22/02/18 Theft Towy Garage Increase Patrols/ Reassurance
28/02/18 Theft Towy Garage Increase Patrols/ Reassurance
28/02/18 ASB Matalan Boy Racers Words of advice/ increase patrols

4. Public Questions


5. Minutes.

It was moved by Cllr Totterdale and seconded by Cllr Dafydd Williams (minute 0318-5) and RESOLVED to approve as a correct record the minutes of the monthly Council meeting and Planning Sub-Committee held on February 15th 2018

6. Matters Arising .

Matters raised / resolved outside meetings

No matters arising

7. The Park/Environment Sub-Committee

The clerk reported that the draft minutes of the sub-committee were on the webpage. He highlighted the following a) sub-committee had considered the Tree Report and the Park Report and a plan was being formulated b) support was given to the provision of a seat at entrance to Haulfryn and by bus stop near Morrisons

8. Web Sub-Committee

Clerk informed Council that the next meeting was likely to be early April

9. Finance Sub-Committee

The clerk informed Council that the draft minutes were now on the Council Website. He highlighted the following
a) a budget of £5,000 be given for repairs to existing seats in the community and the provision of two new seats;
b) a budget of £5,000 be given to Park Sub-Committee for any projects outside the park,
c) S137 Donations - budget increased to £1000

10. Christmas Sub-Committee

Clerk informed Council that a next meeting would be arranged in April

11. Update from Valero Consultation

It was agreed that a Task and Finish Group be set up to consider suggestions received. It was agreed that the Chairs of the Council's sub-committees form the Group (minute 0318-11). Cllr Elwyn Williams stated he could not sit on the Group as he had an interest through Philadelphia Chapel, it was agreed that Cllr Bevan sit in his place

12. Review of the Community and Town Council Sector

Cllr Bevan reported that he and Cllr Dafydd Williams had attended a recent consultation event organised by the Welsh Government approximately 60 delegates in attendance. The event was driven by four questions

a) What should Community and Town councils be responsible for?
b)How should they operate?
c) What stands in the way to deliver for the community?
d) How do councils ensure they best represent their community?

Issues raised included: Importance of communication and ways different councils currently do this. A number of councils are looking at or have recently produced newsletters. Viability of small councils. Importance of keeping things local while collaborating to ensure skills are shared and a greater range of services are provided. Mandatory training for councilors. Lack of engagement and number of uncontested elections. Transparency and accountability. Planning - community council views are rarely considered. Clerk to enquire when One Voice Wales advice will be available

13. Clustering

The Clerk informed Council that an initial meeting had taken place, it was very constructive although some neighbouring Council's could not attend, another meeting to be arranged

14. Nominations for officer positions on the Council

It was agreed that nominations be taken between now and the meeting on the 19th April

15. Community Groups in Llangunnor

Following a discussion it was unanimously agreed that (minute 0318-14) the matter be referred to the Web Sub-Committee

16. Consider Council Health Check Report

The Chair apologised that the report had not been circulated earlier, it was agreed that it's consideration be deferred to the April meeting

17. Reports from Members Representing Council on other Bodies

Riverside Association - Cllr Whatley had attended the meeting held on Monday and as 2018 was 2Year of the Sea2 the committee wanted to ensure that the event this year really stood out. Much time was spent on a timetable of events on both the river and dry-side. It was hoped to have an inflatables sprint race and this was hoped to be launched on the Llangunnor side of the river. It was also reported that some were disappointed at elements of the event last year, amongst this was the fact that a bilingual compare was needed for this year. In other news, the Carmarthen Safety Water Partnership had signed a year's lease on the Quay Centre which would bring the building back into use by organisations using the river. The council may wish to sponsor the River Festival

One Voice Wales - Cllr Whatley had been unable to attend the meeting held in Llanelli last month and had given his apologies

School Governors - Cllr Griffiths reported that there was an issue with some of the road markings outside the school, it was agreed that the Council contact John McAvoy to support the school in getting it resolved

Training -

Carmarthen Town Forum - Cllr Elwyn Williams reported that Carmarthenshire County Council were still gathering information in respect of connecting the two retail parks in Pensarn

18. County Councillor's Report

Cllr Elwyn Williams reported that the Hywel Dda Health Board has made a presentation to Council, 6 options (maybe 7) to be considered, consultation starts on the 19th April

19. Approve the Schedule of Accounts

It was Resolved (minute 0318-19) proposed Cllr Totterdale and seconded Cllr Elwyn Williams (unanimous) that the following payments be authorised:

A) Council is requested to consider and approve the following items of expenditure:

Payee Info (£) Amount
E Williams Playing Field (28/02/18) 75.00
CJ Thomas Salary - March 2018 585.69
Office Allowance - March 2018 100.00
IT Allowance - March 2018 40.00
Travelling 82.80
Extra Meetings (See Schedule Below)[1] 360.00
Carmarthenshire County Council Hire of Aelwyd (Current warden under miss-apprehension that Council were paying monthly at Council cash desk in Spilman Street) 540.00
Project Management (Nantycaws) (£39.83 + VAT) 47.80
Sign at the Park (£215 + VAT) 258.00
Bench + plinth (Pensarn) (£1224.40 + £244.88 VAT) 1,469.28
Footway Lighting Charges (£4895.28 + £979.05 VAT) 5,874.33
HMRC 4th Quarter 601.29

B) Council to note receipt of income: None

Extra Meetings (held October 1st - March 31st 2018)
Finance Sub-Committee - 16th Nov 2017, 8th Jan 2018, 13th March 2018
Park's Sub-Committee - 7th March 2018
Christmas Lights Sub-Committee - 19th Oct 2017, 16th Jan 2018
Clustering meeting (St Peters Hall) - 19th February 2018
Consultation Event at Yr Aelwyd (1.15pm - 7.05pm) - 22nd February 2018

7 x £50 = £350.00 + 1 x £100 = £450. This equates to £360 after tax. (Extra meetings - @ £50/meeting - salary only includes 11 meetings + AGM, all others treated as extra meetings, meetings over 4 hours will be paid at £100 (Minute 0717-8)

20. Correspondence

The following correspondence be noted/action taken.

No Nature of Correspondence Agreed Action
1 Transforming Mental Health Services - Circulated Noted
2 Haulfryn - Response from Carmarthenshire County Council: The actual road comes under highways however the parking area falls under Communities. The housing officer has already been out with the highways inspector to look at this issue. Our view is that parking bays would exacerbate the issue and reduce parking. What we can do is erect a resident's only parking sign. See Item
3 Carmarthenshire County Council: 2 outstanding issues - Yes the wild flower seeds were sown last year, The small section of path will be complete within the next couple of weeks, and also we plan on painting the edge of the steps next week. Lane at rear of Penymorfa to be done when weather permits Noted
4 Reminder from Carmarthenshire County Council: That 240 litre wheeled bins are available for garden waste, will be emptied fortnightly between March 12th - November 30th Noted
5 Kidney Wales: Walk for Life - April to June 2018. Details available with Clerk Noted
6 Renumeration Panel Update 18/19 - circulated, report to April Council meeting Noted
7 Non-emergency patient transport report - circulated Noted
8 Carmarthenshire County Council - update on Sticle Path. Following works in Penymorfa Lane the path should now be open Noted
9 Carmarthenshire County Council - 2018-2021 Budget Consultation Outcomes - circulated Noted
10 Road diversion - Emergency Road Closure has had to take place on the U2200 at Nantycaws, Carmarthen Noted

21. Councillor's Report.

• Concern being expressed about new traffic calming in Penymorfa Lane not being successful, clerk to contact Carmarthenshire County Council. Also, is there a bollard to be installed as cars are parking on it
• Path from Haulfryn down to school by sub-station covered in grit which is making it very slippery, clerk to follow up

22. Date of Next Meeting

The next meeting will be held on Thursday 19th April 2018. NOTE: Schedule of meetings for the rest of 2018: May 10th (AGM), May 17th, June 21st, July 26th, Sept 13th, Oct 18th, Nov 15th, Dec 13th

Meeting closed 8.45pm

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