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February 2018

Minutes of Monthly Meeting of Llangunnor Community Council held in 'Yr Aelwyd', Tregynnwr at 6.30pm on Thursday 15th February 2018.

PRESENT: Councillor Lee Whatley (Chair), Elwyn Williams, Geraint Bevan, Robin Griffiths, Paul Totterdale, Sandra Thomas, Alun West, Charlotte Smith and Dafydd Williams

APOLOGIES: Councillor Alexandra Trowbridge-Matthews, Vivian Davies, Jennifer Slate and Adrienne Mackintosh. Cllr Mackintosh had asked the Clerk to bring to the attention of Council that she was currently following a course based in Glasgow for the next 6 months, the Council accepted her apologies and hoped she could attend as and when convenient

Declaration of Interest

None

1. Chair's Announcements

The Chair took the opportunity to remind members that they should be referring to Standing Orders in regards to council procedures and that any motions or items for the agenda needs to be informed to the Clerk within the agreed time limits. Any agenda items should be very clear as to what is to be discussed.
He felt the annual dinner had been a success and the invited guests had all thanked the council for the invitation, he also wished to thank the Clerk for organising the dinner.
Babell Zion Newydd chapel was holding a Quiz & Cawl event on St David's Day and he was looking for three councillors who would like to join him in a community council team, any other councillors who may wish to come along with friends or family were welcome. Admission was £2.50 per person with maximum team of four. Starts at 7pm.

Members may have seen recent reports of a missing Carmarthen man who had been found drowned, Stephen Amery had been a past pupil of Llangunnor school and had family links to the area. He had sent his condolences to the family

2. Public Questions

None

3. Police Report

Date	Type	Call	Resolution
11/01/2018	ASB	PARKING - LLANGUNNOR	INCREASED PATROLS / ROAD POLICING UNIT AWARE AND WILL MONITOR
15/01/2018	ASB	MATALAN 'BOY RACERS'	ROAD POLICING UNIT AWARE AND WILL MONITOR/OFFICERS AWARE ALSO
19/01/2018	TRAFFIC MATTER	VANS ON OLD LLANGUNNOR ROAD	ROAD POLICING UNIT AWARE AND WILL MONITOR/VEHICLES SEIZED
31/01/2018	TRAFFIC MATTER	CARS PARKED DOWN IN CRAZY KIDS	ROAD POLICING UNIT AWARE AND MONITORING
06/02/2018	ASB	MATALAN 'BOY RACERS'	ROAD POLICING UNIT AWARE AND WILL MONITOR/OFFICERS AWARE ALSO

Car parked at top of Haulfryn - continuing to patrol the area, owner of the vehicle has been advised not to park there. Members highlighted speeding traffic in Blaengwastod Road this was noted by the officers present

4. Minutes.

Cllr Bevan suggested that item 2 should read Penymorfa Estate, this was accepted and it was moved by Cllr Totterdale and seconded by Cllr Smith (minute 0218-4) and RESOLVED to approve as a correct record the minutes of the monthly Council meeting and Planning Sub-Committee held on 18th January 2018.

5. Matters Arising .

Matters raised / resolved outside meetings

a) Van in Old Llangunnor Road - Removed day after meeting
b) Derelict Building in Old Llangunnor Road - Being monitored by Carmarthenshire County Council & Dyfed Powys Police
c) Letter to Police Commissioner (CCTV) - See appendix 1[1]
d) Overflowing bins - Nantycaws & within Llangunnor had been dealt with
e) Haulfryn - Parked car as raised by Cllr Thomas in last meeting see police report
f) Network Rail - Confirmation received that repairs have been carried out
g) Park - Getting reports of blocked ditches, Carmarthenshire County Council investigating
h) Update on Nantycaws Consultation - Suggestions so far received, in no particular order a) provide 'island' at junction into Gwynfryn b) provide lighting at junction with A48 c) provide path from bottom of Nantycaws Hill to Login d) improvements to path to graveyard at Phildaelphia Chapel, e) the laying of a concrete path, from the end of the path currently leading from the Church to the new Churchyard, and to provide assistance in making safe those gravestones which currently are in danger of collapse, f) provision of xmas tree in Nantycaws. Any members available for the Consultation Event (22nd February) just to turn up on the day

6. The Park

The Clerk apologised that there had been no meeting, he explained he was awaiting the report on the park which he was chasing up, if the report is not received in the next week or so a meeting of the sub-committee will be held before the next monthly meeting

7. Web / Media Sub-Committee

The Chair reported that he was preparing a short report for the sub-committee members which he would circulate in the next few weeks. Clerk informed Council that the next meeting was likely to be between the March and April meeting

8. Finance Sub-Committee

The Clerk informed Council that a meeting would be arranged before the next meeting in March

9. Christmas Decoration Sub-Committee

Clerk informed Council that the next meeting was likely to be between the March and April meeting

10. Review of the Community and Town Council Sector

The Clerk had circulated a leaflet produced by the WAG, the council proceeded to discuss the matters raised in it. It was concluded that a) although the Council was considered small it still had a responsibility to provide service for the community b) it was concerned that some of the 'things' it was attempting to carry out were being held up by outside agencies e.g. Carmarthenshire County Council. c) the Clerk reported that a meeting was to be held in St Peters Hall to hear from the panel on their findings so far, this would be an opportunity for Council to have more guidance, it was agreed that Cllrs. Bevan and Dafydd Williams attend.
The Clerk also reported that he was attending a Steering Committee meeting organised by Carmarthen Town Council to discuss collaborative working with neighboring Community Councils

11. Newsletter

Following a lengthy discussion where the principal of producing a newsletter was supported it was agreed that it now be referred to the Media/Web Sub-Committee

12. Consider following motion to amend Standing Orders - from Cllr Dafydd Williams:

"Nominations for the posts of Chair and Vice-Chair of Council, and the Chair of the Planning Committee are made in time for the agenda of the April meeting. Voting (proxy votes for members who are unable to attend) can then take place at the April meeting and the positions rubber stamped at the AGM. In an Election Year nominations and elections will be made at the AGM"

The motion was seconded by Cllr. Bevan. Following a lengthy discussion where both sides of the argument were considered, Cllr Williams decided to withdraw the motion, this was accepted by Cllr Bevan and the other members present. It was also agreed that the Clerk put an agenda item for the March meeting to reflect what the motion was attempting to achieve

13. Glangwili Hospital - from Cllr Dafydd Williams:

To consider a report in the press that the closing of Glangwili Hospital is an option that is being considered

Cllr Williams stated that he wished to bring this to the attention of Council, however he proposed that any discussion be deferred until the official report was published - Council agreed.

The Clerk pointed out to members that if anyone had a relative working at Glangwili they would have to declare an interest if a motion was debated in the future, if they wished to take part they would need to apply for dispensation from Carmarthenshire County Council to do so, Clerk had the necessary forms

14. Reports from Members Representing Council on other Bodies

Riverside Association - Councillor Whatley had attended the last meeting and it was reported that the River Festival 2017 had proven to be a very successful event out of those held in recent years, and made just under £1,000 profit. Plans are underway for the event this year which is due to be held on Saturday 23rd June. Carmarthen Round Table had expressed an interest in being involved and it was hoped to have a food festival to encourage more people to the riverside area. He suggested that consideration be given by Council to support the event with powers under Local Government Act 1972, s.145 (Provision of entertainments)

One Voice Wales - No Report

School Governors - No Report

Carmarthen Town Forum - Clerk reported that the next meeting was on the 7th March "one update Land ownership details obtained. Awaiting details of status check report from Transport team"

Training - No Report

15. County Councillor's Report

Cllr Elwyn Williams had nothing to report although he did inform the Council that the budget and setting of council tax would take place in the coming weeks

16. Approve the Schedule of Accounts

It was Resolved (minute 0118-16) proposed Cllr Totterdale and seconded Cllr Dafydd Williams (unanimous) that the following payments be authorised

A) Council is requested to consider and approve the following items of expenditure:

Payee	Info	(£) Amount
E Williams	Playing Field (31/01/18)	75.00
CJ Thomas	Salary - Feb 2018	585.69
	Office Allowance - Feb 2018	100.00
	IT Allowance - Feb 2018	40.00
Carmarthenshire County Council	Rail to bottom of Penymorfa Path (£335 + VAT)	402.00
	Provision of Salt Bin: Ger y Nant (£190.26 + VAT)	228.31
	Footway Lighting	6311.12
Ivy Bush Hotel	Annual Dinner (Cost of guests, Councillors +1's paid for themselves)	207.00
One Voice Wales	Annual Subscription	371.00
St Cynnwr W.I.	Chair's Donation	75.00
Babell Friendship Centre	Chair's Donation	50.00
Philadelpia Chapel	Chair's Donation	100.00

B) Council to note receipt of income: None

17. Correspondence

To receive correspondence and agree responses

No	Nature of Correspondence	Agreed Action
1	"Guys and Dolls" at The Lyric runs from Tuesday evening 20 February to Saturday evening 24 February, starting at 7.30pm, and also a Matinee on that Saturday starting at 2.30pm	Noted
2	2018 Celebration of Culture - Circulated	Noted
3	St David's Day Parade: 03/03/18 at 11.00am	Noted
4	Local Development Plan - Circulated	Noted
5	Hywel Dda Community Health Council Carmarthenshire locality are holding their quarterly meeting at Llanddarog Hall 10am on Monday 12th of February 2018. - Circulated	Noted
6	Ombudsman Casebook: Issue 31 - Circulated	Noted
7	Letters of thanks for donations: Received from all organisations that were supported	Noted

18. Any Other Business

The Chair proposed that this is changed to Councillor Report - items for brief discussion/information only, no decisions can be made under this heading, basically to bring things to the attention of the Clerk although it is still the case that the majority of items should have been notified as they arise and not wait for the Council meeting. It was unanimously agree that this change be made.
• Businesses had approached Council - Could Carmarthenshire County Council be asked to clean the Old Llangunnor Road
• Grit Bins - There were reports of grit/salt being used on private drives, response from Carmarthenshire County Council - "as a general rule this would be considered as theft as the grit / salt is solely there to use on the Public Highway (roads and paths) only. Instances like these should be reported to the Police, however without official witness statements from the persons who have seen it happening it would be difficult to get anything done". Clerk to put notices in noticeboards
• Concern was expressed at the haphazard parking in Haulfryn, particularly at the start/end of school - Clerk to ask Carmarthenshire County Council (Housing Section) if it would be possible for parking bays to be marked

19. Date of Next Meeting

The next meeting will be held on Thursday 15th March 2018 at 6.30pm at Yr Aelwyd.

Meeting closed 8.40pm

Appendix 1

Thank you for the email, in short, I am unable to control how local newspapers report on this story and can only apologies that recent stories lack specific details. However, there is a reason for the lack of detail and that is due to the fact that we are currently going through the initial procurement process that ends in early April. Following the completion of this process we will know more in relation to costs and the details regarding locations will be finalised. I hope you understand this position albeit these processes are just as frustrating to me as they are to you! I'd also like to politely correct the language you use, in particular the use of the term 're-activate' which is probably the language used by local press. I have been clear from the outset that my intentions are to 're-invest' in a new, modern CCTV infrastructure and not to simply 're instate'. As such, and I'm sure you will understand, that we will review locations as part of this process. This review is a necessity in-light of the new Public Space Surveillance Guidance (2017) that requires there is an evidence based and full justification for the new cameras and their locations. Having said this, where possible it would be financially prudent for us to utilise the physical infrastructure such as poles and other fixtures where possible. Once I am in the position to have more detail on all of these matters I would be more than happy to attend your Community Council personally to explain in detail and I am continually grateful of your local support as a Council. Cofion Cynnes, Dafydd Llywelyn Police and Crime Commissioner

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