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May 2013

Minutes of monthly meeting of Llangunnor Community Council held in 'Yr Aelwyd', Tregynnwr at 6.30pm on Thursday 16th May 2013.

PRESENT: Councillor Selwyn Thomas (Chair), GP Bevan, DE Williams, S Howells, RO Griffiths, P Totterdale, G Lloyd, Sandra Thomas, DJ Watson, A West, L Whatley, M Jones.

APOLOGIES: None

1. Chair's Announcements

No announcements.

2. Minutes

RESOLVED to approve as a correct record the minutes of the monthly Council meeting held on 19th April 2013 (minute 0513-2) Proposed by Cllr A West and seconded by Cllr D Watson.

Matters raised/resolved outside meetings: April/May 2013

a) South Wales Truck Agency - Thank you for your 22 March email regarding through traffic using Bolahaul Road through Cwmffrwd as an alternative route to avoid Pensarn roundabout. The December 2012 improvements to the Pensarn roundabout have made it easier for drivers to negotiate. However, my officials continue to monitor the roundabout and are not aware of current congestion and associated queuing that would deter drivers from negotiating Pensarn roundabout.
b) Entrance to Park - Cllr Griffiths had meet CCC Health and Safety Officer, report to be sent to Leisure on improvements required, update at next meeting.
c) Sign into Tregynnwr still causing confusion (medication delivered to wrong address) - awaiting response.
d) The speed sign outside no 3 Haulfryn not in convenient position - CCC response "I have checked the sign outside no 3, the sign is placed at the back of footway adjacent to the existing street name sign, the footway is not obstructed at all so not sure what the issue is".
e) Advertisement in BT Phone Box (Nantycaws) - CCC response "Your email refers to an advertisement being placed in the window of the telephone box. From the details provided it would appear that advertisement consent may be required. However the Authority would have to consider the expediency of taking enforcement action if a submission was not make and a complaint was received. If they wish to make a complaint then they would need to complete the enforcement form on our website. We will then investigate to confirm if there is a breach and if so then determine whether it is expedient to take action against it".
f) Pensarn - Clerk circulated a report on Pensarn, including a trail of emails from Mr D Gilbert. Cllr Griffiths expressed his concerns and highlighted that these had been ongoing for some years, he has discussed with Cllr Peter Hughes-Griffiths (County Council) that councillors from CCC were to meet to discuss the regeneration of Carmarthen/Llangunnor.
It was unanimously Resolved (0513-2f) that the Clerk contact Cllr Hughes-Griffiths to inform him that members of Llangunnor Community Council would welcome the opportunity of attending any meeting that discussed regeneration (July 2nd) of Carmarthen/Llangunnor. Clerk to bring update to next meeting.
Clerk reported that 'order' to introduce yellow lines in Pensarn, as discussed previously had now been approved by CCC and they should be in place "in the next few weeks, weather permitting".

3. To consider the introduction of a "Welcoming Pack"

The 'updated' edition was circulated after amendments. Copies to be circulated to members. The Chair thanked Cllr L Whatley for his work with amending the 'Pack'.

4. To consider further how to notify residents regarding their councillors/Notice Board

Cllr Whatley to take photographs of members for the web at end of meeting.

5. To consider the following motion from Cllr R Griffiths

Llangunnor Community Council calls on CCC to give priority to lowering the speed limit from 40mph to 30mph from Towy Garage to the Police Headquarters. The Council asks that it placed on the agenda of the Speed Limit Working Group as a matter of urgency.

Cllr Griffiths outlined the issues and a number of Cllrs supported his views and it was RESOLVED (minute 0513-5) proposed Cllr R Griffiths and seconded Cllr D Watson and unanimously supported that the Clerk pass this motion onto CCC.

6. To consider the following motion from Cllr D Watson

Councillors should, in order to demonstrate their competence, continually update their knowledge of the rules and legislation governing their roles. In order to demonstrate that Llangunnor Community Councillors have sought to maintain their competence, a record of training courses and briefings attended by each Councillor should be kept.

Cllr Watson outlined the issues covered by his motion and following different contributions from members the following amendment to the motion be considered.

Councillors should, in order to demonstrate their competence, continually update their knowledge of the rules and legislation governing their roles. In order to demonstrate that Llangunnor Community Councillors have sought to maintain their competence a brief report should be brought to the monthly meeting, following the training, highlighting the important matters covered.

It was RESOLVED (minute 0513-6) proposed by Cllr Watson and seconded by Cllr Whatley that the motion as amended be accepted (For 9 Against 3).

7. To receive a report from the Parks Sub-Committee.

i) The Chair reported that the sub-committee had met and highlighted that the following were the priorities:

a) Bins b) Seats c) Outdoor gym d) Infants park area e) Sports 'wall' f) Park entrance

It had been agreed that the sub-committee meet with representatives of CCC to discuss the best way forward, it was also agreed that although different funding avenues were discussed that meeting CCC was the priority. Clerk confirmed that meetings to be arranged with Leisure, Environment and Housing.

It was RESOLVED (minute 0513-7i) proposed Cllr R Griffiths and seconded Cllr D Watson and unanimously agreed that the sub-committee invite Mr Richard Thomas to join the sub-committee.

ii) The Chair also reported that the sub-committee had inspected the building in the middle of the park, the floor in particular was in a poor condition.
Following a brief discussion it was RESOLVED (minute 0513-7ii) proposed by Cllr M Jones and seconded by Cllr A West that the Clerk get three estimates to upgrade the floor with sheets of 12mm marine ply (or similar) screwed, the sides also be reinforced with the same material and entry under the building be prevented again using the same material. The Clerk seek 3 estimates from the 'handyman', CCC and a local carpenter James Boucher. The Chair/Clerk to be given Authority to go ahead and get the wok done once the estimates are received.

(Cllr DE Williams declared an interest and took no part in the discussions).

8. Reports from Members Representing the Council on other Bodies

Cllr Watson reported that River Association had sent recommendations to CCC with regard to improvements to the slipway and pontoon, awaiting a response.

Carmarthenshire Rural Tourism Project - discussion well in advance, announcement to be made in the near future.

9. Approve Schedule of Accounts April/May 2013

It was Resolved (minute 0513-9) proposed Cllr R Griffiths and seconded Cllr G Lloyd that the following be approved.

A) Council is requested to consider and approve the following items of expenditure:

Payee	Info	(£) Amount
E Williams	Playing Field (30/04/13)	75.00
CJ Thomas	Salary - May 2013	526.40
	Office Allowance - May 2013	80.00
	IT Allowance - May 2013	25.00
Air Ambulance	Donation	50.00
British Red Cross	Donation	50.00
Carmarthen Disability Coalition for Action	Donation	50.00
St Cynnwr WI	Chairman Donation (Cllr Bevan)	25.00

B) Council to note receipt of income

Payee	Info	(£) Amount
CCC	1st instalment of Precept	12,000

10. Correspondence and agree responses (minute 0513-10)

No	Date	Nature of Correspondence	Agreed Action
1	30/04/13	Acknowledgement of payment to One Voice Wales. Require name of representative(s) for 13/14.	Cllr Howells/Cllr Lloyd to represent Council
2	02/05/13	Post Office - Response to letter regarding closure	Noted
3	02/05/13	Local MP's - Invite to Big Lottery Fund Event - 24th May at the Botanical Gardens	Chair/Clerk to attend
4	02/05/13	WAG - Response to traffic through Cwmffrwd/Improvements to Pensarn Roundabout	Noted - Awaiting information from CCC on traffic data item then to be placed on agenda
5	03/05/13	Invitation to attend Launch of Police Commissioner Police and Crime Plan	Cllr Watson wished to attend
6	09/05/13	'Plot' at Penymorfa	Clerk to set up meeting with CCC, Cllr Griffiths, Bevan and West to represent Council
7	09/05/13	Pantyparchell Footpath Order - Notification that changes had been approved	Noted
8	10/05/13	Election Notice - Notices now placed in notice boards as per legislation. Chair suggested that a letter of thanks be sent to Cllr Audrey Jones - unanimously supported	Noted
9	16/05/13	'Big' Lunch to be held at Yr Aelwyd on Sunday 2nd June and litter pick on Wednesday 29th May	Noted

11. Any Other Business

a) Cllr Griffiths brought to the meeting's attention that there was no guarding at the bottom of Sticle Path (Penymorfa Lane) preventing children from running straight into the road. Clerk to take up with CCC.
b) Cllr Totterdale raised an issue with the new bus stop in Blaengwastod Road, kerb was at wrong level for disabled to get in and off of the bus. Clerk to take up with CCC.
c) Cllr Totterdale had received a request from Rachel Gegesschidze to address the Council on 'Time' Banking. Agreed that this be placed on agenda of next meeting.
d) The Clerk reported that Rev Mike Shepherd had approached him at the AGM and requested 5 minutes of the Council's time to address them on some of his ideas for the area. Agreed that it be placed on the agenda of the next meeting.

12. Date of Next Meeting

The next meeting will be held on Thursday 20th June 2013.

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