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May 2021

Minutes of Monthly Meeting of Llangunnor Community Council held online at 6.30pm on Thursday 20th May 2021

PRESENT: Councillor Elwyn Williams (Chair), Geraint Bevan, Paul Totterdale, Sandra Thomas, Dafydd Williams, Paul Price, Steven Richards and Jennifer Slate

APOLOGIES: Councillor Heather Lewis

Declaration of Interest

None

3.

3. The new guidelines regarding public attendance at our virtual Zoom meetings were read out by the Chair and it was unanimously agreed that they would be adopted with immediate effect. (Minute 0521–3)

4. Chair's Announcements

The Chair had no other announcements apart from wishing to record that the latest Accounts had been Audited and approved without amendment and had now been sent to The Welsh Audit Office. (Minute 0521–4)

5. Public Questions

1. I note that the agenda for this meeting was only placed on the Council website yesterday, was there a reason for this delay?

Clerk responded to apologise and advised purely down to workload which was accepted

2. Noticed that the grass has been cut around the memorial stone on Llangunnor Road, was this done by the community council?

Clerk responded it was the Council’s Highway’s Department, however currently they were prevented from cutting grass verges, until next month to protect wildlife, flora, and birds nesting etc. The grass has in fact been recently cut by a resident Mr Meade who had laid a wreath to commemorate the death of his son Dean in Afghanistan. Clerk further suggested that Mr Emrys Williams (handyman) be asked to maintain an area of approx. 10 feet around the stone periodically if the grass required cutting which was accepted. (Minute 0521- 5) Lee Whatley asked why the Agenda had been circulated/posted late this month.. He also enquired who was responsible for cutting the large grass verge surrounding the Memorial stone, on Llangunnor Road. . There were no further questions

6. Minutes

It was unanimously agreed and RESOLVED (minute 0521–6) to approve as a correct record the minutes of the monthly Council meeting held on 15th April 2021

7. Committees

Finance committee – No meeting had taken place. Park & Environment – No meeting had taken place, however one would be scheduled for early next month. Web & Media – No meeting had taken place. Christmas – No meeting had taken place

8. The Motion from Cllr Williams:

“In memory of Cllr Alun West I would like to propose that we mark his memory. Near to Alun’s house there is a bench overlooking Carmarthen, I would ask The Community Council to dedicate this to his memory and place a plaque on the bench”

This was agreed in principle subject to Mrs West approving the final wording and an estimate of the plaque cost received. (Minute 0521–8)

. Matters Arising 6. The Park / Environment Committee

. Motion from Councillor Dafydd Williams

“ In memory of Councillor Alun West I would like to propose that we mark his memory. Near to Alun’s house there is a bench overlooking Carmarthen. I would ask The Community Council to dedicate this to his memory and place a plaque on the bench.”

. Committee

9. Reports from Members Representing Council on other Bodies

Riverside Association - No meeting

One Voice Wales - As there were again no nominations to fill the vacancy on One Voice Wales, it was agreed to roll over onto next month’s meeting. Clerk was asked to ascertain date of next meeting, and to obtain a job description if available

School Governors - No meeting

Training -

10. County Councillor Report

Cllr Williams had nothing to report

. Approve the Schedule of Accounts

It was Resolved (minute ) proposed Cllr and seconded Cllr (unanimous) that the accounts submitted be approved.

A) Council is requested to consider and approve the following items of expenditure:

Payee	Info	(£) Amount
E Williams	Playing Field
CJ Thomas	Salary -
	Office Allowance -
	IT Allowance -

B) Council to note receipt of income: None

. Correspondence

The following correspondence be noted/action taken:

No	Nature of Correspondence	Agreed Action
1
2
3
4
5
6
7
8
9
10

13. Councillor's Report

• Cllr Sandra Thomas advised that she had visited the stone mason, and the clerk had circulated information together with prices. The stones are all on display at their Carmarthen show room, situated next to St Peters car park, and Councillors could call and view if desired. It was also suggested that Cllr Thomas and the Clerk meet with a representative of the company on site to discuss installation options/requirements and these to be factored in with the works already scheduled to give better access to the memorial stone. The Council can then be updated at our next meeting. Clerk to arrange for a site visit to be undertaken with a representative from Messrs G Williams Stone Mason
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•
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14.Any other important business

i)Riding of E Scooters in the park. Cllr Thomas advised the meeting that PCSO Nicola Waters had called with her advising that the riding of e scooters by young people had become a particular problem, through the Dyfed Powys Police area, and instances had been reported of scooters being ridden inconsiderately at the park. She advised that as the park was designated as private land by the Police as it was being managed the Llangunnor CC on behalf of the residents, they could not prosecute unless signage was clearly put in place advising that the riding of e scooters was prohibited with in the park then they could not take appropriate action/ issue fines etc. After much discussion it was agreed to place the item on the agenda for the next meeting of the Park Committee. Action point. Clerk to add to Agenda. ii)Adoption of BT Phone Box. Again, after much discussion it again agreed to place on the agenda for the next meeting of the Park and Environment Committee. Action point. Clerk to add to Agenda.

iii)Urgent Tree issue at 9 Maes Lewis Morris Clerk advised that he had received a complaint from the houseowner, that branches from a tree on the park side of his property, had been falling onto his rear garden, and he was concerned as to the safety of his young children, and possible damage being caused to their trampoline. Clerk further advised that he had spoken with Paul Clever at Tree Consultants Wales our specialist advisors, ahead of our meeting who advised that the Council should write to complainant advising that: The management of the trees at the park was undertaken by specialist company Tree Services Wales on behalf of Llangunnor CC. As part of this management programme the trees were fully inspected on a biannual basis, with the next report being due in January 2022. The resident could at his cost trim back/lob any branches that were overhanging up to his boundary fence. Should any further issues arise following receipt of our letter, then these are to be referred onto our advisors Tree Services Wales. It was agreed that the clerk write to the complainant as suggested by our Advisors. (Minute 05/21 – 14 iii)

Request to hire park out for 5 weekly teaching sessions for Babell Zion Newydd Church. Clerk referred to the details of the request that had been previously circulated. It was unanimously agreed that permission be granted (Minute 05/21 14 iv) on a trial basis subject to: 1.Sight of Public Liability Insurance and confirmation of clear DBS check. 2. No fee would be charged. 3. The hire would be subject to all attendees observing the limited parking being available near to the park, and that there were no toilet facilities at the park.

15. Date of Next Meeting

The next meeting will be held on Thursday June 17th 2021 at 6.30pm

Meeting closed 7.20pm Add

Zoom guidelines for Members of the Public attending virtual meetings held by Llangunnor Community Council Llangunnor Community Council will not tolerate any improper behaviour, either intended or unintended, from members of the public attending virtual meetings. All persons attending the meeting are expected to abide by the following rules. You must:

• not share the virtual meeting joining information with others without advising the Clerk;
• not use any improper screen names or change screen names during the meeting;
• not use any inappropriate backdrop;
• show respect and consideration for others;
• not use any bullying behaviour or harass any person present;
• not use any offensive language either verbal or non-verbal;
• not attempt to disrupt the meeting; • not send improper messages to anyone present using the chat facility which is visible to all those present; • advise the clerk in advance if they wish to ask a question during questions from the public or raise their hand clearly and wait until the Chair gives them permission to unmute their microphone. Should any person use improper screen names, engage in improper chat, use improper gestures or misuse the chat facility, the Clerk will exclude them from the remainder of the meeting. •Microphones Members of the public must ensure their microphone is kept muted for the duration of the meeting unless they are given permission to speak by the Chair, and only then may they unmute. As soon as they have finished speaking, they must mute their microphone once again.Should any person unmute their microphone without the permission of the Chair, the Clerk may exclude them from the remainder of the meeting. •Video Members of the public may choose whether they enable their video to be visible during the meeting but must ensure that they are appropriately dressed and do not engage in inappropriate behaviour. •Recording of meetings There is currently no statutory obligation on local authorities in Wales to allow members of the public (or media organizations) to film, photograph or take audio recordings in council meetings.Therefore, photographing, recording, broadcasting, or transmitting the proceedings of any meeting by any means by anyone is not permitted without the Council’s prior written consent. >