---

** NOT COMPLETE **

June 2021

Minutes of Monthly Meeting of Llangunnor Community Council held remotely at 6.30pm on Thursday 17th June 2021

PRESENT: Councillor Elwyn Williams (Chair), Geraint Bevan, Sandra Thomas, Heather Lewis, Steven Richards and Paul Totterdale joined the meeting during item 17

APOLOGIES: Councillor Jennifer Slate, Dafydd Williams and Paul Price

Also present Howard Davies (Clerk) and four members of the public present Robin Griffiths, Charlie Evans, Andy Davies and Lee Whatley

Declaration of Interest

None

. Matters Arising

3. The new proposal regarding the retention time for recorded meetings (Recordings of meetings are to be retained by the Clerk, until such time as the minutes of the meeting they relate to, have been approved by the appropriate Committee/Full Council, and thereafter be immediately destroyed) was read out by the Chair and it was unanimously agreed that they would be adopted with immediate effect. (Minute 0621 – 3)

4. Chair's Announcements

No announcements recorded

5. Members of the Public Present – 12 minutes for questions – 5. Public Questions

Lee Whatley asked for what audience the agenda was being prepared for: Clerk responded stating that the agenda was prepared both for the information of the Councillors and members of the general public

He also enquired if the new guidelines regarding public attendance at our virtual Zoom meetings, had been brought into use, either due to procedural changes or following a complaint from a Councillor or a member of the general public: Clerk responded stating that it had been brought into use following a complaint from a Councillor.

Robin Griffiths asked four questions. 1.For the Council to consider reducing the speed limit on Llangunnor Road, past the Decorating Centre at its approach to the roundabout, from 40mph to 30mph. Chair responded that there is a request currently being considered by the Traffic Management Group within the County Council and asked the clerk to chase up. Action point. Clerk to follow up

2. Trees growing on the right-hand side of the cutting as you come into Carmarthen past the Decorating Centre along its approach to Pen Y Morfa Lane junction, becoming a safety hazard, as now growing on the rock face, and are in danger of falling down onto the main road, thereby potentially causing a nasty accident. Apparently, Carmarthen C C in previous years have cut back the growth and lobbed the trees. Chair asked Clerk to report our concern to the Council. Action point. Clerk to report to the Council’s Highways dept

3. Consideration be given to providing a Christmas Tree at the entrance to the park. Chair responded item to be placed on the agenda of the Christmas Committee for further discussions

4. With the Queen’s Platinum Jubilee coming up next year he wanted to know what Langunnor C C was planning to do, to celebrate this auspicious occasion. Chair responded that the item will be placed on the agenda of the Park and Environment Committee for further discussion on how best to mark this occasion. There were no further questions.

6. Minutes

It was unanimously agreed and RESOLVED to approve as a correct record the minutes of the monthly Council meeting held on the 20th 2021 (minute 0621–6)

6. The Park / Environment Committee

7. Committees: Finance committee – No meeting had taken place. Park & Environment – See point 8. Web & Media – No meeting had taken place. Christmas – No meeting had taken place. 8. A meeting of the Park and Environment Committee had taken place on the 10th June the minutes of which had been circulated and uploaded to our web page. In the unavoidable absence of Cllr J Slate the Clerk went through the key matters arising. . . Web Committee

9. Update on Election

Clerk advised that as no request for an Election had been received, we would now proceed to “co-option” for the two vacant seats- one for both East and West Wards following the retirement/resignation of Councillors Griffiths and Porter, in addition to the one existing vacancy for the East Ward which remains unfilled

10. Co option of Charlie Evans - this item was actually carried out at the end of the meeting as the idiots don't have a clue

Members of the public were excluded from this discussion in line with procedural requirements. Following a short discussion, it was unanimously agreed that Mr Charlie Evans’s application to become a Councillor for the West Ward be approved. Action point. Clerk to advise Mr Evans that his application to join the Council had been successful, and to attend to the necessary paperwork

11. County Councillor Report

Councillor Elwyn Williams had nothing to report

12. To receive 7 proposals from Cllr Richards in respect of Sticle path and surrounding areas

** The actual motions submitted don't actually appear in the minutes of the meeting and the council don't keep their agendas online, we have added the motions for clarity **

Proposal 1: That the clerk establish who the owners or managers of the property previously belonging to Peter Johnson Car Sales are and send them a polite letter ore-mail requesting that they tidy up their property and make it aesthetically acceptable. This work to include the removal of the rubble or gravel and the cutting back of the overgrowth extending over the fence onto public property and repair of any fencing they may own that border on public land which requires such maintenance

Proposal 2: That the clerk establishes who the owner of the former Peter Johnson Car Sales fence is and send him a letter or e-mail to ask him to remove the remains of a yellow sign attached to it, and to repair the fence where necessary, in order to make it aesthetically acceptable. (This to be combined with Proposal 1 if the owner is the same)

Proposal 3: That the clerk establish who the owners of the land (probably Trunk RoadAgency) adjacent to Stickle Path below and to the left as you enter from Penymorfa Lane are and send them a letter or e-mail asking them to remove the refrigerator which has been there for some time on the basis that it is both a safety and environmental hazard. Also, to remove any other scrap metal on their property and to repair/replace any fencing they own, and which requires maintenance

Proposal 4: That the clerk establish who the owners of the stone, caged wall near the bridge on Stickle Path is and politely inform them, by letter or e-mail of the safety hazard it presents, due to it falling down

Proposal 5: Apart from that in 4, there is barbed wire on each side of Stickle path below Penymorfa Lane. It was present before the “new” road development, and in some places, we now have two fences. A barbed wire one and a wooden one. I understand that, according to current health and safety law, in order to minimise risk, fencing needs to be suitable for the purpose for which it is intended. Hence, any fencing should be non-barbed and designed for limiting people rather than retaining livestock. Some of it is rusty and lying inconspicuously in long grass and is therefore a very clear hazard towards children who may run around in the grass, usually while going or returning from town or school with their parents. I propose that the clerk establish who the owner of the fence or land on which this barbed wire is and sends them a letter or e-mail to ask them to remove it or replace it as appropriate. (For the most part, this wire defines the boundary between land owned by different public bodies, and since the boundary is otherwise clear, it may not be necessary to retain it)

Proposal 6: That the clerk establish the ownership of the land in front of the former Peter Johnson Car Sales compound and that he sends an e-mail or letter requesting them to dig up, or break off at ground level, the supports for the two large trees growing there, as these supports were intended for them when they were saplings andare no longer required

Proposal 7: That the clerk establish who the owner of the metal post on the left-hand side of Stickle below Penymorfa lane, between the subway and the bridge is, and thathe sends him an e-mail or letter asking them to remove it or reinstate the litter bin that used to be attached to it.

These proposals had been previous circulated and placed on the agenda for everyone’s information.

Cllr Richards did question why the proposals had gone to Parks Committee in the first instance as opposed to the full Council where the Clerk advised that as ultimately it would end up for discussion by this Committee, he had placed it on the agenda for last week’s meeting, to gauge opinion in a timely fashion as the next Committee meeting would in all probability be some weeks away, where there was a full attendance of five Councillors, and the minutes had been circulated and further discussed under point 8 previously.

Clerk apologized if his actions had been incorrect, where the proposals were always going to be on this meeting’s agenda. He further explained that his current weekly contracted hours, was being fully taken up and at times exceeded, with Council work, and as such felt he did not have the time (within his current contracted hours) to give to this project that it required.

The Park and Environment Committee had suggested due to the scope of the proposals, a discussion group comprising of Cllrs Bevan Lewis and Richards be formed to further appraise, gather information, and to report back to the full Council with their findings/recommendations as to the way forward subject to Cllr Richard’s agreement, which was forthcoming. (Minute 0621–12)

Action point. Group consisting of Cllrs Richards, Bevan, and Lewis to meet over coming weeks and to report back with their recommendations at a later Council meeting.

13. Reports from Members Representing Council on other Bodies

Riverside Association -

One Voice Wales - As there were again no nominations/volunteers to fill the vacancy on One Voice Wales, it was agreed to roll over onto next month’s meeting

School Governors -

Training -

14. Approve the Schedule of Accounts

It was Resolved (Minute 0621–14) unanimously that the accounts submitted be approved with the late addition of the payment to HMRC.

A) Council is requested to consider and approve the following items of expenditure:

Payee	Info	(£) Amount
E Williams	Playing Field (31/05/21)	97.00
Howard Davies	Salary - June 2021	596.11
	Office Allowance - June 2021	100.00
	IT Allowance - June 2021	40.00
	Reinbursement: Zoom Monthly Payment	14.29 Claimed £14.49 last month instead of £14.39 cost adj down by 10p this month to correct
	Reinbursement: Postage	8.49
	Extra Meetings (See Schedule Below)[1]	160.00
	Travelling	139.50
Zurich Municipal Insurance	Council Insurance policy renewal	556.36
Bowen & Weaving	Compliment slips	87.00
One Voice Wales	Training: Clerk - Code of Conduct (12/5/21)	30.00
Vision ICT	Upgrade costs - new web site	1440.00
HMRC	1st Quarter Payment	713.64

B) Council to note receipt of income: None

Extra Meetings (held 1st March - 30th June 2021)
Web and Social Media Committee - 9/3/21
Park & Environment Committee - 11/3/21, 10/6/21
Finance Committee - 12/4/21

4 x £50 = £200 This equates to £160 after tax. (Extra meetings - @ £50 meeting – salary only includes 11 meetings + AGM, all others treated as extra meetings, meetings over 4 hours will be paid at £100 (Minute 0920–F4)

15. Correspondence

The following correspondence be noted/action taken:

No	Nature of Correspondence	Agreed Action
1	Dyfed Powys Police and Crime Panel Report	Circulated
2	Haf O Hwyl-Children’s Commissioner of Wales
3	Babell Church – update on hire of park	Circulated
4	1VW: Remote training sessions June	Circulated
5	Wildlife on your ward - Biodiversity	Circulated
6	DPP - Cuckooing	Circulated
7	Response from Carl Atkins- Enforcement Officer Carms CC re access onto Roman Rd	Circulated
8	Hywel Dda Health Board: Building a healthier future after Covid 19	Circulated
9	One Voice Wales: A guide to their services	Circulated
10	Temporary road closure Nantycaws	Circulated
11	Proposal Cllr Steven Richards re Sticle path and surrounding area	Circulated
12	Hywel Dda CHC: Newsletter June	Circulated
13	G Williams (Stonemason): Covid Memorial Stone suggestions
14	1VW: Training courses available for June	Circulated
15	Police & Crime Commissioner Independent Consultation Package	Circulated
16	Charlie Evans Application to become a Co-opted Councillor	Circulated

16. Councillor's Report

• Cllr Sandra Thomas reported that she had been made aware of wilful damage to several trees at the park, where the bark had been cut away, exposing the trunk in places. This was indeed disappointing news as it would suggest that sharp equipment possibly knifes are being brought into the park by a small irresponsible minority, thereby creating a safety hazard. It was agreed that the clerk bring it up with the local PCSO at their meeting next week

17 Any other important business - Urgent Tree issue at 7 Llygad Yr Haul

Clerk advised that he had received a complaint from Richard Thomas the houseowner, that the sycamore tree on the park side of his property, had grown considerable both in terms of height and volume, and he was becoming increasingly concerned that the tree could potentially damage his property in bad weather through falling branches etc. He had previously reported this to the Council some three years ago.

Clerk further advised that he had spoken with Paul Clever at Tree Consultants Wales our specialist advisors, ahead of our meeting who advised that the Council should write to complainant advising that: The management of the trees at the park was undertaken by specialist company Tree Services Wales on behalf of Llangunnor Community Council. As part of this management programme the trees were fully inspected on a biannual basis, with the next report being due in January 2022. Should any further issues arise following receipt of our letter, then these are to be referred onto our advisors Tree Services Wales. Cllr Bevan was of the opinion that this particular tree had been covered off in previous inspection reports and to confirm this. It was agreed that the clerk write to the complainant as suggested by our Advisors. (Minute 0621-17) . Date of Next Meeting

The next meeting will be held on Thursday July 15th 2021 at 6.30pm

Meeting closed 7.30 pm

Addendum

Minutes of Park and Environment Committee held “remotely”.At 6.30p.m on the 10th of June 2021. PRESENT: Councillors: J Slate, P Totterdale, G Bevan, Elwyn Williams, P Price. 1.Apologies: noneFive electors present in addition to two Councillors and Howard Davies Clerk. 2. Declaration of interest - none. 3. Appointment of new Chair.It was unanimously agreed (Minute 0621-P3) that Cllr J Slate be elected chair for the coming year. 4. The minutes of the meeting held on the 11th of March 2021 were confirmed as a true record (Minute0621 – P4)5. Update on improvements to Park entrance.Clerk was pleased to advise that works in respect of the new fence was to commence on the 21st of June.Wicksted have advised that wish to undertake a site visit with their contractor to discuss the additional works to be undertaken at the park that they have been asked to quote for. The costs of these works will fall into the 2021-2022 financial budget. Wicksted will contact the clerk to arrange a further meeting.

6. Sticle path update

The clerk advised that whilst he had received one estimate for the cost of installing the handrail, and had sought a further estimate from Star Forge,Llandyfaelog, as he had received no further response from Tumble Forge to his emails. Action pointClerk to chase up Star Forge to undertake site visit and to provide an estimate.Wider issues. Councillors had been circulated with proposals to be placed on this month’s Council Agenda received from Cllr Richards in respect of potential problems that he had identified with Sticle path and its surrounding area. Clerk had walked the path lately with Cllrs Lewis and Bevan, who both live nearby and have a wealth of knowledge of the area, and where it is readily apparent that remedial works need to be undertaken to hedges and fences, in addition to litter picks, and removal of items that have beenfly tipped, along with a general tidy up, and addressing knot weed infestations etc. The Clerk with the permission of the Chair had asked Cllr Lewis to attend this meeting to receive her input.Due to the scope of the project, the clerk suggested that a discussion group consisting of Cllrs, Bevan, Lewis, and Richards be formed to overseethis project and to drive it forward., which was unanimously agreed, subject to Cllrs Richards agreement (Minute 0621 P6.) Matters for immediate action.It was decided for the Clerk to write to Welsh Water who had recently completed sewer repairs works adjacent to Sticle Bach, to firstly congratulate them on the standards of work, whilst expressing our concern that a hedge bank and associated fencing had seemingly been removed by the contractors and was now becoming a health and safety issue for young children walking the path.

7. Cllrs Slate motion regarding the provision of temporary toilets was discussed at great length. Concerns were raised on how we could facilitate a cleaning and sanitising programme as required by present Covid requirements.

Action pointClerk to ascertain cost of hiring a toilet, and obtaining further guidance from CCC re cleaning requirements, with the findings to be reported back to the next meeting, where matters can be further discussed.Looking to the futureCouncillors felt that the addition of a permanent toilet at the park, would be sensible given that the growing popularity of this facility especially amongst young families, where it has been said that families are now frequenting Llangunnor Park as opposed to Carmarthen Park. This consideration to be factored into our future planning for the park.

8. Much discussion took place around the proposal by BT to remove the phone box situated across the road from the park, and near to the shop atBrynmeurig, where the Committee felt that we should oppose this decision based upon.

1. Phone Box is in close proximity to the park and defibrillator and could be called upon at any time to make a call to the emergency services should someone become unwell whilst attending the park and requiring hospital treatment/admission. Its removal would remove this vital service.2. The Box is located in an area of low-cost housing where not everyone has access to a mobile phone.3. Llangunnor has an aged population, an indeed an Old Age complex situated at the Aelwyd who make use of the phone box facility.Action PointClerk to write to Carmarthen CC who are undertaking the survey on behalfof BT, outlining our objection to its removal based on the above observations. 9. Proposal from Cllr Dafydd Williams re provision of flower tub beneath sign on Login Road.It was decided that Cllr Bevan visit the site, to see if the provision of a flower tub, would cause any issues to the traffic using the road, and he would report back to the next meeting.10. A discussion took place around a complaint received from CarmarthenTrees a local resident, (which had been previously circulated) about our policy on planting trees and reducing Carbon emissions. The Clerk had previously acknowledged receipt of his complaint and had outlined the Council’s strong commitment to tree planting highlighting that some 2000 trees had already been planted in the community which equates to roughly one tree per resident.No further communication had been received following the clerk’s email and it was agreed that the clerk again write, asking him for his correspondence address, so that our booklet “Carbon Zero Llangunnor” could be sent to him.11. Matters appertaining to Park Usage.I)Park signageFollowing Cllr Dafydd Williams suggestion, Councillors felt that the generalsignage within the park needed to be reviewed and to incorporate ii) bellow. Chair and Clerk to visit, appraise and report back by next meeting.ii)Signage to prohited the riding of e scooters ( Excluding MobilityScooters) It was unamously agreed that following recommendations by our local PCSO Nicola Walters that the Council purchase and errect appropriate signage at both entrances to the park prohiting the riding of e scooters as without signage in place the Police could not legally deal with offenders. (Minute 0621 P 11(ii))Action pointClerk to liase with Nicola re appropriate wording for signage and to purchase.iii)Consider performance of sanitizer units.It was felt that the performance of the unit at main entrance could be improved by providing a cover to protect the unit from excessive heat generated by the sun which caused the contents to become liquid, thereby dripping onto the ground underneath the unit.Action pointClerk to ask handyman to construct a cover to protect unit from sun light.iv)Dog GlovesExcessive non explained usage of the dog gloves at the park was being seen. Some 200 dog gloves per week were being dispensed with many of these being strewn around the park.It was decided that for a trial period the dispenser would be refilled with 100 gloves a week, which was more in line with previous usage, with take up to be monitored thereafter.Clerk was also asked to ascertain if a more controlling dispenser could be sourced, and at what cost, thereby giving better control over the bags being dispensed, as opposed to the current situation where individuals can “help themselves” to several gloves at a time.Action pointClerk to report back to next meeting with his findings.Review usage of “the mother and toddler area. Generally, it was felt by all that the facility was appealing, safe and being well used. However, concerns were expressed as to some small damage to the artificial play service itself had become apparent, and the area around it becoming muddy on occasions during periods of wet weather. Action pointClerk to contact original contractor who laid the artificial service to see if cost effective repairs can be undertaken. With regard to improving the surrounding muddy area, clerk to visit plan of works for the park to see if item has been listed/prioritised.v)Parking issues being currently experienced outside park.A long discussion took place on these issues.This issue was developing hand in hand with the increased usage of the park, resulting in increased traffic volumes being, and the requirement to find more suitable parking arrangements whilst visiting the park, which was acknowledged by all.Suggestions made included:Placing of bollards in front of the entrance, to prevent cars parking at the entrance itself.Placing of steel railings (like those seen outside schools) to safeguard children from entering the roadway upon leaving the park.Request an increased visible policing presence from the local PCSO and her colleagues.Legal enforcement to be considered through asking the Council’s enforcement van to patrol, on a regular basis.

Action point Clerk to have initial discussions with Mike Jacob at CCC, and Nicolo Walters PCSO and to report back with recommendations.Open day at ParkIt was unamiously proposed to have an open day at the Park over the summer faciltated by the Councillors to engauge with park users, to ask them what kind of experience they wanted from visiting the park, and what could we do to better to cater for the needs of school children, youth and adults. Any suggestions would be most welcome, to help us undestand their requirements, which would in turn enable us to build this into our future planning for the ongoing development and inprovement of the park. (Minute 0621 P 11vi)12. Update on Covid Memorial Stone, Llangunnor Road, Clerk advised that he and Cllr Sandra Thomas, had recently met with a representative of the contractor G Williams St Clears on site to discuss theprovision of a further memorial stone at the Llangunnor Road site., the location of which had been previously agreed at the Councils March meeting (Minute 0321 – 8) and that the clerk and Cllr Thomas would approach the contractor for suggestions as to the type of stone most appropriate for this Covid Memorial (Minute 0221-8)If a further stone was to be placed alongside the existing stone, then a wider concrete plinth, and path would be required which would involve further costs on top of the sum already quoted and agreed by us.Suggestions were received as to what type of stone would be appropriate,in terms of size and finish, so that it would blend in with the existing memorial, and a further brochure has been left which has been circulated to all Councillors for their information.As the placing of such a stone is a sensitive issue, Councillors after much debate decided to firstly canvass the nearby householders to see if they would be happy for a further commemorative stone to be placed on the verge in the front of their properties. Cllrs Bevan and Slate were happy to undertake this work and to report back to the next meeting so that matters could be further discussed and progressed as to the type of memorial stone etc, thereby enabling us to obtain a definitive cost.13. Arrange meeting CCC (Biodiversity Officer – Carmarthenshire County Council.)Action pointClerk to contact to see if a face-to-face meeting was now possible, and should this be the case, to arrange. 14. Date of next meeting to be confirmed.As there was no other business meeting closed at 8,20pm

---

Every effort has been made to check the above for accuracy however if you find a mistake please contact us.