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October 2021

Minutes of Monthly Meeting of Llangunnor Community Council held remotely at 6.30pm on Thursday 21st October 2021

PRESENT: Councillor Elwyn Williams (Chair), Geraint Bevan, Paul Totterdale, Heather Lewis, Steven Richards, Sandra Thomas, Jennifer Slate, and Charlie Evans

APOLOGIES: None

Also present Howard Davies (Clerk) and two members of the public present Robin Griffiths and Lee Whatley

2. Declaration of Interest

None

3. Chair's Announcements

Prior to commencement of business the Chair asked all present to observe a one-minute silence to commemorate the anniversary of the Aberfan mining disaster, and a further one- minute silence to commemorate the death of a fellow politician Sir David Amess MP so tragically murdered last week whilst carrying out his constituency work

4. Public Questions

Why does the council keep minutes of meetings? (What is the purpose of the minutes)
The Chair answered that it was to comply with the law
The minutes of the June 2021 meeting record that Councillor Richards had seven proposals (I call them motions) regarding Sticle path - Should the minutes have recorded the various motions so that the public at any point in the future knows what was presented?
The clerk fumbled about and said he would have to check the minutes
It was noted in correspondance of the last meeting the resignation of Paul Price - what happened with Dafydd Williams, has he resigned and if so why is this not recorded in the minutes?
Clerk to check
Don't know whether the council/County Councillor could ask CCC whether they could periodically run a sweeper down Roman Road, the road is used by a lot of people and is very muddy/slippery in places and fallen leaves don't help
County Councillor Elwyn Williams would chase up

5. Minutes

It was it was unanimously agreed and RESOLVED to approve (minute 1021–5) as a correct record the minutes of the monthly Council meeting held on the 16th of September 2021

6. Committees

Finance

Meeting to be arranged shortly

Park & Environment

Noted the minutes of the meeting held on the 4th of October had been circulated and uploaded to our web page. Cllr Thomas did ask how the new park signage was progressing particularly in respect of e scooters?
Cllr Slate responded that due to work pressures, she had not been able to attend to this as yet but would now be attending to it as a matter of priority

Web & Media

Meeting to be arranged for early November

Christmas

Noted the minutes of the meeting held on the 5th Of October had been circulated and uploaded to our web page

6. Committees: 7. . 8. 7. siting of a seat on Heol Pen Y Morfa

The siting of a seat on Heol Pen Y Morfa, was again discussed following the rejection of our earlier application to Carmarthen C.C, to site at the junction with Pen Y Morfa Lane, as it was felt that its location would compromise the visibility, splay at the junction. It was resolved that the item be placed back on the Agenda for our November meeting, to allow time for the Councillors to consider alternative sites

8. Electoral boundary changes for Llangunnor

The proposed Electoral boundary changes that would see Llangunnor become part of the Llanelli constituency, was debated at the length, where it was unanimously agreed that the Clerk write to the Commission to object to this change in the strongest possible terms. It was felt that as Llangunnor bordered Carmarthen town itself, it would be far better for it to remain within the Carmarthen constituency. (Minute 10/21-8) Clerk to write a letter to the Commission

. Web Committee

9 The Briefing note from One Voice Wales re Multi Location meetings was discussed at length. Given that we continue to navigate through the Pandemic, and there are no immediate plans to open up Yr Aelwyd to allow face to face meetings to recommence, it was unanimously agreed to explore options for sites that could provide both face to face and have the technology to facilitate virtual meetings or a mixture of both. In summary the briefing note outlined that the Community Council needs to provide a medium that could support wider accessibility to Council proceedings in line with the provisions within Local Government Elections (Wales) Act 2021. The Act does not require meetings to be held in a particular way. Whether they are held virtually, partially virtually or entirely face to face – subject to prevailing health regulations – is a matter for the Council. Whilst physical meetings are allowed under the 2021 Act, Councils must note that the 2021 Act requires that participants (i.e., council members, members of the public and press) are able to join meetings – remotely – even if physical meetings are the preferred mode. Due to the scope of these guidelines, it was proposed and unanimously agreed that Cllr Charlie Evans and the Clerk investigate other venues in addition to the Aelwyd that could provide a suitable meeting space to conduct Council meetings and have the technology available to support virtual attendance if required, and then report back to the Council with their proposals. (Minute 1021 – 9) 10.

Cllr Lewis introduced her proposal to place two new streetlamps to light up a dark section of the Ger Y Nant footpath, following receiving several complaints from residents concerned about their children’s safety whilst walking along a dimly lit section of the path, on their way to school, and to access nearby amenities, especially now as winter was upon us. She confirmed that she and the Clerk had recently consulted with the two nearby residents who would be affected by the positioning of lamps and was able to report that the response had been favourable with no objection’s forthcoming. The Clerk advised that he had received a verbal quote of £4000 from Carmarthen C C Public Lighting for the provision of the lamps and associated works. Additionally, the Clerk had established that this expenditure could qualify for funding out of the 106 – money pot. It was unanimously resolved to provide the streetlamps, funded from the 106-money pot, subject to sight of the written quote. (Minute 1021–10)

11.

to appoint Robin Griffiths retired Councillor as an advisor to the Council, drawing on his extensive knowledge and experience, having served the Community Council both as Chair and Councillor for in excess of forty-five years

Cllr Slate introduced her motion to appoint Robin Griffiths ex Councillor as an advisor to the Council, drawing on his extensive knowledge and experience, having served on the Council both as Chair and Counsellor for in excess of forty-five years, before stepping down last May. Clerk advised that he had sought guidance from One Voice Wales regarding the legality of this appointment and went on to share their guidance. Whilst it is not possible for the Council to engage a former councillor as an adviser to the Council, consideration could be given to co opting him to serve on one of the Council’s advisory Committees and Sub-Committees excluding Finance on the basis that his expertise could be called upon for the benefit of the Council. It was resolved for Cllr Slate to resubmit her proposal for further consideration based on the above guidance received. (Minute 1021 – 11)

. Web Committee

. Committee

. Reports from Members Representing Council on other Bodies

Riverside Association -

One Voice Wales -

School Governors -

Training -

. County Councillor Report

. Approve the Schedule of Accounts

It was Resolved (minute ) proposed Cllr and seconded Cllr (unanimous) that the accounts submitted be approved.

A) Council is requested to consider and approve the following items of expenditure:

£450.00 Expenditure/income October 2021 Diane Evans Cleaning, opening, and closing of temporary toilet at the park. Period 2ND Sept - 30 Sept 29 days at agreed rate of £12 per day. £348.00 £815.80 Abba Loos Weekly service of temp toilet for period 1.9 – 30.9 £108.00 HMRC Second Qtr. payments for H Davies Tax £477.00 NI £35.83 £512.83 Bowen & Weaving Stationery & inks £119.92 Carmarthen Symphonic Wind Band Donation of £100 agreed Minute 0921 – 18) to come from Community Fund £100 Vision ICT Website hosting Dec 21 to Nov 22 £ 195.00 Cllr G Bevan Payment for Memorial Plaque – Alun West £45.00 Cllr S Thomas Payment for printing of Remembrance Day Service leaflets £9.60 Income 0.00 + Three clear days is statutory. No ifs or buys. Specifically: Local Government Act 1972, Schedule 12 Part 2, paragraph 10, sub paragraph 2.

Payee	Info	(£) Amount
E Williams	Playing Field (30/09/21)	97.00
	Strim & Cut Seat Blaengwastod	55.00
	Strim Covid Monument	66.00
	Clear and cut Sticle path	132.00
	Cut and clean around skateboard park	55.00
	Replace D rings on large swing and relocate litter bin at main entrance.	45.00
Howard Davies	Salary - Oct 2021	656.71
	Office Allowance - Oct 2021	100.00
	IT Allowance - Oct 2021	40.00
	Zoom Monthly Payment	14.39
	Postage	3.40
	100th Birthday card Irene Williams	1.30

B) Council to note receipt of income: None

17. Correspondence

The following correspondence be noted/action taken:

No	Nature of Correspondence	Agreed Action
1	Facebook Marketplace scams	Circulated
2	Keep Wales Tidy Starter Packs	Circulated
3	1VW Training courses Sept/Oct 21	Circulated
4	Note from Nicola Walters PSCO Re County Lines	Circulated
5	National Lottery Community Funding	Circulated
6	Independent Remuneration Panel for Wales draft Annual Report Consultation - February 2022	Circulated
7	1VW Training courses Oct 21	Circulated
8	Variance to Premises Licence Aldi Pensarn	Circulated
9	PCC Bulletin	Circulated
10	Proposed Boundary Changes	Circulated
11	Updated guide to taking part in Queen’s Platinum Jubilee Beacons	Circulated
12	Proposed relocation of Glanffynnon Substation to Park entrance by Western Power	Circulated
13	Pilot – Community and Town Councils Self Evaluation – 1VW	Circulated
14	1VW Eco Literacy Courses	Circulated
15	Flu & Covid 19 Vaccines Ask the Experts	Circulated
16	County Lines update DPP	Circulated
17	Informal Resolution Protocol 1VW	Circulated

18. Councillor's Report

• i)Cllr Jenny Slate wished to advise that she had received complaints that a small group of youths had been recently setting off fireworks at the park. The matter had been reported to the Police who will now ask the PCSO to increase her patrols within the park area.
• ii.Cllr Sandra Thomas had established from the Vicar that Llangunnor Church had reopened fully, with masks to be worn, and would be available for the Remembrance Day Service on Sunday 14th November at 11.00pm, and she had also arranged for “Order of Service” to be printed. The Vicar was also prepared to attend the Memorial site, for two wreaths to be laid by The Chair of Llangunnor C C, and Chair of Llangunnor School Council. Cllr Thomas was also going to check with the Vicar if she could attend our “The Christmas Tree” switch on scheduled for 6.30pm on Wednesday 17TH November and would advise accordingly. Cllr Thomas also suggested that the entrance gate to the Park be painted red or blue to brighten it up and to blend in with the new green fence. Action point: Clerk to place item on the next Agenda for the Park and Environment Committee.
• iii) Cllr Totterdale wished to report that the speed reduction sign near to Llangunnor School was not illuminating properly. Action point: Clerk advised that he would in the first instance report it the Public Lightening Department at the Council.
• The Chair wished to advise that his civic ceremony would be held at Philla Chapel Nantycaws on Sunday 5th December at 2,00pm. This would be a Welsh Service with everyone welcome to attend.

. Date of Next Meeting

The monthly meeting to be held (remotely) on Thursday 18th November 2021 at 6.30pm

Meeting closed 8.05pm

:: The press and public were allowed to re-join the meeting

The next meeting will be held on Thursday November 18th 2021