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December 2020

Minutes of Monthly Meeting of Llangunnor Community Council held Remotely at 6.30pm on Thursday 10th December 2020

PRESENT: Councillor Robin Griffiths (Chair), Geraint Bevan, Elwyn Williams, Paul Totterdale, Lee Whatley, Sandra Thomas, Jennifer Slate, John Porter and Dafydd Williams

APOLOGIES: Councillor Heather Lewis

Declaration of Interest

Item 8b: Cllr Griffiths declared an interest in item 8b on the agenda as he had mentioned his intention to stand down at the previous meeting

2. Police Report

No police report had been received

3. Chair's Announcements

The Chair wished to thank the school, its headmaster and staff for all their hard work during this very difficult time (letter of thanks to be sent). He also wished to thank the Roundtable for recently bringing Father Christmas around Llangunnor (letter of thanks to be sent). Finally he wished to thank all residents for putting up Xmas Lights that was lifting everybody’s spirit

4. Minutes

It was unanimously agreed and RESOLVED to approve as a correct record the minutes of the monthly Council meeting held on 19th November 2020 (minute 1220–4)

5. Committees:

• Park & Environment Committee: Meeting arranged for 18/19th January 2020 TBC
• Web & Media Committee: Cllr Whatley had asked that he be able to join the committee (agreed). Meeting arranged for 14th December paperwork to follow
• Finance Committee: Meeting arranged for 11th January 2021 paperwork to follow
• Christmas Committee: Meeting arranged for 13th January2021 paperwork to follow

6. To consider motion from Cllr Bevan - seconded by Cllr D Williams

This community council notes that;
i) a number of attempts have been made by the Community Council over the years to solve the access issue to the retail park at the bottom of Babell Hill,
ii) the current unofficial path can't be used by local residents that have mobility issues,
iii) the path is very difficult to use after heavy rain.

The council asks the Clerk to:

a) approach the management of Charlie's and Carmarthenshire County Council with a view to identifying all the landowners of the parcels of land that are used unofficially by residents to access the retail park.
b) discuss with Charlie's any actions they are willing to take to address the problem of the kerb and and surface of the unofficial path on their land.
c) bring back a report with costings to council outlining actions we can take to resolve the access problem

Following a discussion, the motion was unanimously approved (minute 1220–6), the Clerk to contact Charlies to set things in motion

7a. Motion from Cllr Whatley: Reward & Recognitiona) - seconded by Cllr Totterdale

"Llangunnor Community Council has for a number of years had the ability to recognise those members of the community that have gone that extra mile. However, during my time on the council there appears to have been very little thought process involved in nominating people and it is disappointing that the council has not considered inviting the residents of Llangunnor to submit nominations - Llangunnor Community Council should look to develop a reward and recognition programme and once in place actively encourage residents of Llangunnor to nominate these unsung heroes in the community"

Following a discussion, the motion was unanimously approved (minute 1220–7a). In future nominations to be taken from both the community and from members

7b. Motion from Cllr Whatley: Recognition of (former) Councillors - seconded by Cllr Slate
(Cllr Griffiths declared an interest and took no part in the discussions)

"Community Councillors are not volunteers and many will give up hours of their time to serve their local communities. When they make the decision to stand down / resign or retire from the council something should be done to recognise what they have done for the community. Llangunnor Community Council should develop a standardise scheme to recognise the commitment and time spent serving the community"

Following a discussion, the motion was unanimously approved (minute 1220–7b) The Clerk to develop a standardised scheme for consideration by Council

8. Appointment of New Clerk

The members considered the circulated paperwork, following a discussion and queries raised with the Clerk
a) The following dates were agreed - advert to be circulated on the 14th December; closing date for applications noon 22nd January 2021; interviews February 11th 2021 at 6.30pm. (minute 1220–8a)
b) The following dates were also agreed the new Clerk to start on 1st March 2021; the current Clerk to hand over duties on March 31st 2021; the current Clerk to stay in post to complete work to do with Accounts / Audit until April 30th (minute 1220–8b);
c) The job specification to include familiarisation with the use of face-book, Clerk would be happy to calls, answer queries, help any prospective applicant;
d) It was agreed that the Clerk, Chair, Vice-Chair and Chair of planning prepare a shortlist of applicants for interview (the interview panel to be agreed at next meeting (minute 1220-8d);
e) The Clerk to make enquiries whether a room would be available to carry out the interviews in person rather than digitally (with social distancing requirements met) (minute 1220–8e)

9. S137 Donations

It was unanimously agreed (minute 1220–9) that the following donations be made

Organisation	Supported	(£) Amount
Marie Curie Nurses Appeal	Yes	60.00
Cerebral Palsy Cymru Bopath – Children’s Therapy Centre	Yes	60.00
Carmarthenshire YFC	Yes	60.00
Children’s Air Ambulance Wales	Yes	60.00
Cancer Information and Support Services	Yes	60.00

10. Reports from Members Representing Council on other Bodies

Riverside Association - No meeting

One Voice Wales - No meeting

School Governors - A meeting had taken in school (digitally) and the Chair was happy to report that arrangements had been made for each child to see Father Christmas through a video link and get a present, the Chair congratulated the school on their effort

Training - None

11. Approve the Schedule of Accounts

Unanimously approved (minute 1220–10) that the accounts submitted be approved.

A) Council is requested to consider and approve the following items of expenditure:

Payee	Info	(£) Amount
E Williams	Playing Field (30/11/20)	97.00
CJ Thomas	Salary - Dec 2020	655.70
	Office Allowance - Dec 2020	100.00
	IT Allowance - Dec 2020	40.00
	Reinbursement: Zoom Monthly Payment	14.39
	Reinbursement: 2 x Sanitizer £53.90 + £10.78 (VAT)	64.68
Bowen & Weaving	Stationery - £3.70 + £0.74 (VAT)	4.44
HMRC	3rd Quarter Payment	697.90
Marie Curie Nurses Appeal	S137 Donation	60.00
Cerebral Palsy Cymru	S137 Donation	60.00
Carmarthenshire YFC	S137 Donation	60.00
Children’s Air Ambulance	S137 Donation	60.00
Cancer Information Services	S137 Donation	60.00

B) Council to note receipt of income: None

12. Correspondence

The following correspondence be noted/action taken:

No	Nature of Correspondence	Agreed Action
1	Bin in Login Road – Response from Carmarthenshire County Council 20/11/20: "Will look into this tomorrow and liaise with our team to get a replacement out as soon as we can”	For information
2	Blaengwastod Road (water issue by the Park) Carmarthenshire County Council: Can we arrange to meet out on site to raise a minor works sheet to contain the ‘spring’ that has developed on the footway near the park entrance? Hopefully we can install a few fluted channels across the footway which should improve the current on-going water seepage	For information
3	W/ENF/09354 - Earth/rubble bank at Geynant, Llangunnor – Earth now removed	For information
4	One Voice Wales: Remote training sessions that are taking place in December	Circulated
5	Civic Participation Officer	Circulated
6	Members Survey undertaken by One Voice Wales	Circulated
7	Welsh Government Elections Newsletter - November	Circulated
8	WLGA coronavirus email update 30.11.2020	Circulated
9	Letters / Emails of thanks for Donations – Carmarthenshire County Council Toy Appeal, Babell Chapel	For information
10	PCC Dafydd Llywelyn Press Release	Circulated
11	Carmarthenshire County Council - Could you arrange for Paul to check (and re-fill if needed) all the grit bins around Llangunnor	For information
12	Re: Planters in park entrance – “I have been chasing up the order, they say delivery will now be in January”	For information
13	Interpretation Boards: Town Council “Spoken to the boys, can we do this in the New Year, please middle end of January 2021	For information
14	Anti-pigeon spikes, Carmarthenshire County Council: “I know your boys have started installing the spikes but could you have a look to see if some have come loose and fallen”, reply “Hi Ian, we will attend today to check. We were there Saturday completing. Possibly the pigeons may have knocked them off before the adhesive has gone off”	For information
15	Lights on Tywi Bridge, Carmarthenshire County Council: “We have been to this fault and there is a Western Power Distribution fault to the supply into the feeder pillar supplying these lights. We have sent the fault to Western Power Distribution and are awaiting their repair”	For information

13. Councillor's Report

a) Cllr Thomas / Clerk to bring update on works required around memorial stone to next meeting
b) Cllr Porter reported a defective lamppost, number to be provided to Clerk
c) Cllr. Bevan asked about path from Penymorfa to Llangunnor Road, Clerk awaiting site visit date
d) Spikes had been put under bridge to Babell Hill, Clerk to ask Carmarthenshire County Council if they could clean plaque and bridge

14. Date of Next Meeting

The next meeting will be held on Thursday January 21st 2021 at 6.30pm

Meeting closed 7.40pm

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