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January 2019

Minutes of Monthly Meeting of Llangunnor Community Council held in 'Yr Aelwyd', Tregynnwr at 6.30pm on Thursday 17th January 2019.

PRESENT: Councillor Sandra Thomas (Chair), Lee Whatley, Geraint Bevan, Robin Griffiths, Paul Totterdale, Dafydd Williams, Alun West, Elwyn Williams, Vivian Davies, Jennifer Slate, John Porter and Dave Thomas

APOLOGIES: Councillor Alexandra Trowbridge-Mathews

Declaration of Interest

None

2. Police Report - PCSO Josie Jones in attendance

Date Type Call Resolution
02/12/2018 Drunk and Disorderly A male was in intoxicated at Carmarthen Train Station causing concerns to staff and members of the public Police Unit attended and arrested the male in question. Staff and members of the public were given reassurances and advised to contact 101 if they require and further support
06/12/2018 Suspicious Incident A male described to be 'young', wearing a cap, dark coloured hoodie in the Llys Morfa area of Llangunnor was seen knocking on doors in the location. It is believed that the male was working for an unknown charity and asking for donations. Two units deployed to the area. Patrols conducted but no sightings of a male matching the description. The local neighbourhood policing team have been made aware and are to patrolling the area for reassurance purposes.
12/12/2018 Anti-Social Behaviour A group of youths believed to be burning leaves under the under path near to Pensarn Roundabout. Causing concern to a local resident. Units attended minutes later but youths had moved on. No damage reported at the time or sign of a fire at the location. The area is regularly being patrolled by officers for public reassurance and intelligence purposes.
14/12/2018 Drunk and Disorderly A Group of approx. 4 males reported to be intoxicated at Carmarthen Train Station causing concern to staff and members of the public. Police attended and spoke to the males in question. Suitable words of advice were provided and alterative transport was arranged. Regular patrols are conducted in the area and British Transport Police are aware.
03/01/2019 Boy Racers Report received form a concerned member of the public with regards to the amount of 'Boy Racers' that had gathered in Matalan car Park, Pensarn. Police attended and all in order at the time. No offenses and the vehicles and registered owners were all given suitable words of advice.
17/01/19 Notice For information Behave or be banned. Meetings to be held in the Boar's Head on the first Monday of the month. The rule does not apply to restaurants

3. Chair's Announcements

The Chair reported that after a couple of very busy months this one had been quieter. She welcomed Cllr David Thomas to his first meeting and wished him well in his new role. She extended her condolences to ex Chair David Watson on the loss of his wife (Clerk had sent a card on behalf of the Council). Chain of Office having new links placed and valued, will take 3 to 4 weeks. She and other members had attended a excellent de-fibrillator and CPR training - Clerk asked to send letter of thanks to trainer. Cllr Trowbridge-Mathews had spoken to her regarding her lack of attendance at meetings, this was due to her daughter's serious illness - all Councillor's understood. She had also stated that she was unable to attend the Riverside meetings, Cllr Viv Davies offered to take up her place and this was unanimously agreed (minute 0119-3)

4. Public Questions

One member of the public present. She raised a query with regard to access for the construction of the proposed bungalows - the Clerk responded that as far as he knew access would be through Roman Park. She also mentioned the cleaning of the 2 underpasses, Clerk reported that this had been reported to Carmarthenshire County Council - Cllr Bevan stated that he thought works had actually started

5. Minutes.

It was moved by Cllr Dafydd Williams and seconded by Cllr Totterdale (minute 0119-5) and RESOLVED to approve as a correct record the minutes of the monthly Council meeting and Planning Committee held on 13th December 2018

6. The Park/Environment Committee

The Clerk stated that the minutes of the recent meeting had been circulated, the main matter was the hope of the sub-committee that further development could take place over the next few years, with that in mind members were asked to submit any ideas they had which would then be considered and eventually taken to a consultation event. It was also reported that 'please keep dogs on leads' signs could be put but would only be enforceable if dogs were not in control

7. Web and Media Committee

No meeting had taken place. Clerk hoping to arrange a meeting before next monthly meeting

8. Finance Committee

The Clerk stated that the minutes of the recent meeting had been circulated and asked members if they had any questions. Following a brief update it was unanimously agreed (minute 0119-8) that the recommendation of the Finance Committee be accepted and that the Precept for 2019/20 be set at £30,000

9. Christmas Decoration Committee

The Clerk stated that the minutes of the recent meeting had been circulated, he reported that the meeting had reviewed the 2018 xmas arrangements, the sub-committee was pleased to report that there had been many positive comments in respect of the switching on of the lights and the xmas trees in the community

10. Valero Monies

No meeting had taken place

11. Defibrillators

Clerk wished to record his personal thanks to Cllr Griffiths for his assistance on the day, as reported in the Chair's announcements it had been very worthwhile. Cllr Bevan stated that in conversation with the trainer it had been suggested that the one located at the school would be positioned outside the school (Clerk to investigate possibility); useful to have children's pads in this one; Council to have a map showing location of known de-fibrillators in the community; regular checks need to be carried out; order extra pads and accessory packs

12. Motion From Councillor Dafydd Williams

Deferred to February meeting

13. Motion: Public Rights of Way within Llangunnor - By Councillor Whatley
Llangunnor Community Council has earmarked finances towards "Llwybrau Llangynnwr / Llangunnor Trails" one of the main purposes of that project is to create a series of trails which are linked to the heritage of the community and also to promote healthy living amongst local residents by encouraging walking and outdoor activity.
Llangunnor Community Council should undertake an audit of pubic rights of way as noted on the definitive map, working with the County Council, landowners and interested parties with an aim of ensuring these rights of ways are kept well maintained to further promote walking and outdoor activity in the community providing financial support if needed
The motion was seconded by Cllr Dafydd Williams. Cllr Whatley gave a brief summary of the reasons for putting motion forward, following a brief debate Cllr Bevan moved an amendment:
Delete all after 'maintained' and introduce new final sentence "Following the audit the council will review the work required and put in place an action plan to address identified priorities"
The amendment was accepted by the mover and seconder and the substantive motion was unanimously passed (minute 0119-13)

14. Council Annual Dinner

The Clerk reported that he had received responses from sufficient members for the dinner to take place. He confirmed that it would be 7.00 for 7.30 at the Falcon Hotel

15. Payments to Councillors

Appropriate forms had been circulated and majority returned to Clerk, he reminded members that if they did not wish to receive the payment he would require written confirmation of this fact.

16. Items brought from previous meeting

a) Parking in Pensarn opposite Charlies, members were concerned that cars / lorries / buses were continually parking in this area and becoming both a nuisance and a blot on the area. It was unanimously agreed (minute 0119-16a) that the Clerk write to Carmarthenshire County Council and ask that yellow lines be extended from their current position to the roundabout at the bottom of Babell Hill. Council also reminded that yellow lines were still awaited in Llangunnor Road leading down to the car repair unit.
b) Land between roundabout at bottom of Babell Hill into Charlies car park (letter received from Mrs Doreen Davies, 2 Babell Road) - members expressed concern that this piece of land was much used and currently very muddy, it was also reported that since the flooding and the moving of a stone, vehicles were still using this area as a shortcut. This matter had been discussed several times by the Council and it was the ownership of the land was the main issue. It was unanimously agreed (minute 0119-16b) that the Clerk contact Carmarthenshire County Council to have stone replaced in its original position to stop vehicles crossing; he also make enquiries over the ownership of the land to see if Community Council could carry out some improvements at the location

17. Prize Draw

Prize Draw for return of questionnaire attached to newsletter - the following were drawn as winners of the £25 prize - Mr K Dawson & Ms L Duffy

18. Reports from Members Representing Council on other Bodies.

Riverside Association - Cllr Trowbridge-Mathews not in attendance, Cllr V Davies to attend in future

One Voice Wales - Held at Carmarthen and local councils and councillors were reminded by the chair that Carmarthenshire County Council has the Revised Local Development Plan online and there are a lot of new areas that are additions on the revised LDP especially on the outskirts of Carmarthen - Llangunnor was mentioned. Town & Community Council Review was discussed he felt there was a rather lukewarm reception to the recommendations taken forward by the Welsh Government as they did not go far enough. Councils should be aware of what recommendations are likely to go forward and maybe look to see what action they can take. It looks likely that the requirement to produce an annual report will happen and councils should follow a cycle of 'engage, plan, undertake and report'. One Voice Wales are already looking into producing a core training package as they expect after the next elections training for councillors will be mandatory. Training was also discussed and members present were asked if their councils had a budget for training - this is not a major concern at the moment for us due to reserves but a few of the councils present were concerned about having to raise their precept to cover councillor training

School Governors - No meeting

Training -

Carmarthen Town Regeneration Forum -

19. County Councillor's Report

Cllr Elwyn Williams had nothing to report

20. Approve the Schedule of Accounts

It was unanimously Resolved (minute 0119-20) that the following payments be authorised:

A) Council is requested to consider and approve the following items of expenditure:

Payee Info (£) Amount
E Williams Playing Field (31/12/18) 97.00
CJ Thomas Salary - Jan 2019 597.32
Office Allowance - Jan 2019 100.00
IT Allowance - Jan 2019 40.00
Various S137 Payments 540.00
HMRC 3rd Quarter Payment 482.04
Arrears of Employers NI [1] 1,114.46
Proprint Sample signs for seats (£7.50 + VAT) 9.00
Wyn Davies Assistance with xmas tree (Tywi Garage Roundabout) 100.00
Mr K Dawson Prize Draw Winner 25.00
Ms L Duffy Prize Draw Winner 25.00

Clerk explained that the confusion was in respect of the National Insurance Employers Employment Allowance, the programme he used for reporting payments to HMRC (RTI) was wrongly assuming that the Council could claim this allowance (public bodies cannot) that cover all of these payments. He had received a letter from HMRC stating that there was an underpayment of £1114.46, it was unanimously resolved that this payment be made (0119-20)

B) Council to note receipt of income:

Payee Info (£) Amount
Carmarthenshire County Council 3rd Installment of Precept 10,000
Play Opportunities Grant 4,100

21. Correspondence

The following correspondence be noted/action taken:

No Nature of Correspondence Agreed Action
1 Carmarthenshire County Council: Revised Local Development Plan 2018-2033 Circulated
2 De-fibrillator Training Circulated
3 Old Smithy, Old Llangunnor Road: Correspondence received from Carmarthenshire County Council. Update at next meeting Noted
4 Letter received from Mrs Doreen Davies, 2 Babell Road: re:footpath into Charlies (see agenda item 16) Reported in item
5 Emails with reference to hedge cutting in park and cutting ivy on tree at top of park: Clerk following up Noted
6 Issues regarding traffic in Llangunnor Road: Awaiting response from Carmarthenshire County Council. Update at next meeting. Noted

22. Councillor's Report

• Residents at Bronydre (1-7) requesting that a sign be placed at the top to clearly show where properties were located
• Could a letter be sent to Greggs informing then that they were located in Stephens Way
• A reminder that Council were awaiting advice from Carmarthenshire County Council on the Chair's Allowance - Cllr Elwyn Williams had put in a 'members' request to Democratic Services Unit (DSU)
• Llangunnor Church Vicarage had recently been cleared and lots of historic papers were discovered and saved as they were heading for a skip
• Members to be aware of computer scam currently circulating with regard to making payment through bit- coins, advice is to delete immeadiately
• Cllr Dave Thomas offered to check de-fibrillator in Penymorfa Lane
• It was reported that 2 bins had been taken away (bottom of Babell Hill / by bus stop opposite park. Clerk to check why this was, also check if Carmarthenshire County Council were putting black bags over bins in the area
• Reminder that although date of next edition had not been fixed, all members to forward any suitable news items to Cllr Slate for preparation of next issue of newsletter
• Could Clerk make enquiries about improving lighting on footpath from Penymorfa down to Llangunnor Road

As there was time left the chair then returned to the other two motions that Cllr Whatley wanted to put forward

23. Motion: Community Engagement - By Councillor Whatley
Llangunnor Community Council should proactively look at how it engages with the community in order to strengthen the sense of community identity and pride. It should investigate new ways in which it can promote the work of the council while also looking to encourage community participation
Motion was seconded by Cllr Totterdale. Cllr Whatley gave a brief summary for the reasons behind the motion, following a discussion it was unanimously agreed (minute 0119-23) that the motion be carried

24. Motion: Council Policies - By Councillor Whatley
Llangunnor Community Council should as a matter of urgency ensure that all relevant council policies are available, updated and placed on the council website. While I understand that the council does not have some of the required policies a timetable should be agreed for their introduction and steps taken to ensure they are reviewed and updated on a regular basis
The motion was seconded by Cllr Dafydd Williams. Cllr Whatley emphasised the importance of having all appropriate policies being adopted and up to date so that the Council has is robust and safeguards future members. Following a brief discussion, the motion was unanimously carried (minute 0119-24) The Clerk to make some enquiries with One Voice Wales as to which policies are appropriate to Llangunnor

25. Date of Next Meeting

The next meeting will be held on Thursday 21st February 2019 at 6.30pm

Meeting closed 8.25pm
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