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To discuss the following agenda:


3) Chair’s Announcements






10) Temporary storage agreed with Carmarthenshire Town Council, LCC to discuss use
11) Park Water Supply: to update on grant availability and planning implications
12) Civic.ly – to discuss the option of using this software solution to manage the Councils assets and risks (App. Pages 47-60)
13) CCTV – Faulty hard drive replaced, new instructions for viewing footage as necessary. Re-training of designated Cllr’s to be discussed.
14) Review Play Inspection – agree action points (App. Pages 61-102)
15) Review, amend and approve Park and Recreation Grounds Risk Assessment (App. Pages 103-106)
16) Review signage at Park and Recreation Grounds (App. Pages 107-108)
17) Cllr P.Totterdale Bench: agree date for unveiling ceremony 18) Gate not closing: options of repair, replacement or alternative; up to date review of Facebook Poll shall be present by Clerk (App. Page 109-110)
19) To review quotes for replacement of fencing on park boundary (App. Pages 111) Events
20) Remembrance Day Event – wreath requirements to be agreed - £25 each
21) Christmas Event – Christmas tree requirements to be agreed (App. Pages 112) Web & Media
22) Discuss draft email signatures, agree any amendments and approve for distribution (App. Pages 113)
23) Discuss quote received in relation to business cards for councillors (App. Pages 108) Personnel




28) To receive monthly Financial Report and to approve the schedule of payments for August 2026 (App. Pages 125-130, Invoices App.)
29) Approval request for Direct Debit on ICO annual fee (saving of £5) and Scribe monthly fee
30) To receive monthly Financial Report and to approve the schedule of payments for September 2026 (App. Pages 125-130, Invoices App.) Other business

Notice of Meeting I hereby summon you to attend a meeting of Llangunnor Community Council to be held in Babell Zion Chapel on Thursday 17th September 2026 at 18:30 or virtually via Zoom Clerk- 11/09/2026 To discuss the following agenda: 1. To receive apologies for absence 2. To record all declarations of interest 3. Co-option to fill a Casual Vacancy To consider the application for co-option to the Community Council, to vote on the appointment of the candidate and, if approved, to receive the signed Declaration of Acceptance of Office. 4. Chair’s Announcements 5. 12 Minutes - Public Participation 6. To approve the minutes of the meeting of Council held on 16th July 2026 7. Clerks Report a) Update on reporting of crime figures b) Update on community survey c) Plan for Council laptop, returned from Dyfed Powys Police d) Update on concerns over traffic congestion around Ysgol Llangynnwr e) Update on out of order streetlamps (minute 20/01/2026-260e) 8. Park & Environment a) To develop a Park Plan, incorporating biodiversity and accessibility b) To review play park inspection schedule and maintenance c) To review CCTV at the park – its use, suitability and long-term maintenance d) To consider the motion from Cllr Bevan to place new signage in the Park 9. Events a) To give feedback from 5k Fun Run b) To consider the motion from Cllr M Williams that the Council agree a proposed date of Wednesday 25th November for the switching on of the Christmas lights event c) To consider the motion from Cllr Whatley that the Council approves that the Clerk is authorised to liaise with relevant partners to ensure the Remembrance Day 2026 event is delivered appropriately, including the purchase of any wreath(s), any additional memorial items and associated event materials – up to agreed budget of £200 10. Finance a) To receive monthly Financial Report and to approve the schedule of payments b) To consider alternative payroll provision c) To approve new NALC pay scale for Clerks salary 11. To consider the motion from Cllr Bevan regarding changes to vehicle priority at the Plast Pen-y-Morfa/Bobl Bach junction 12. To consider the motion from Cllr Whatley that the Council approves the procurement and installation of two Christmas trees for the 2026 festive period located at Nantycaws and Llangunnor park and the installation of hanging decorations at Pensarn. The clerk is authorised to obtain quotations, liaise with Carmarthenshire County Council and Carmarthen Town Council regarding installation requirements and to commission works – up to agreed budget of £850 (Christmas associated) 13. Re-authorisation: Council Storage Unit (minute 15/07/2026-89) – Clerk to investigate the procurement of a larger shipping container for the park, including base requirements, installation costs and planning considerations, noting that the decision involves financial expenditure from earmarked reserves. 14. Re-authorisation: Net Fencing and Hedge works (minute 15/07/25-94) – Clerk to obtain quotations for trimming the hedge and for replacement fencing options, either like for like net fencing or a more robust alternative, noting that the decision involves financial expenditure from general reserves as no earmarked reserve exists. 15. Re-authorisation: Park Water Supply (minute 15/07/25-90) – Clerk to apply to Welsh Water for an initial assessment of a park water connection and to explore grant opportunities, noting that the decision involves financial expenditure from general reserves as no earmarked reserve exists. Other business
16. To receive reports from Members representing Council on other Bodies/Training. a) One Voice Wales b) School Governors 17. To receive correspondence and agree responses. a) Email from MoP regarding water quality in the River Towy b) Invitation to take part in Carmarthenshire County Councils consultation on the Welsh Language at Ysgol Llangynnwr c) Email from MoP regarding safety concerns about the park gate d) Invitation to submit motions to the One Voice Wales AGM e) Launch of the One Voice Wales Civility and Respect Pledge 18. To receive Report from County Councillor Cllr Elwyn Williams 19. Councillors’ Reports Next full meeting to be held on Tuesday 20th October 2026

September 2026

Minutes of Meeting of Llangunnor Community Council held in Babell Zion Chapel and virtually via Zoom on Thursday 17th September 2026 at 18:30pm

Before the meeting commenced, the chair invited everyone to stand and observe a period of silence in memory of former Councillors John Worthington, Mair Lloyd and John Porter, who all sadly passed away recently. Cllr John Worthington served on this Council for a number of years and was chair in 1996, Cllr Mair Lloyd served from 1979 to 2007 with a brief period away in 1997 and holding the role of chair twice. Cllr John Porter had served from 2018 to 2021, with each making a significant contribution to our community. We remember their dedication and service

PRESENT: Councillor Lee Whatley (Chair), Matthew Williams and Kirran Lochhead Strang (from item 4)

Via Zoom: Cllr Stewart Bowen, Elwyn Williams and Geraint Bevan

APOLOGIES: Councillor Graham Slate

Also present Susan Holmes (Clerk) and Kirran Lochhead Strang (to item 4)

Declaration of Interest

Cllr E Williams for item 10 as it includes a payment to a family member and Cllr Bowen for item 14 as the fence adjoins his property. item relates to shared boundary

3) Co-option to fill a casual vacancy The Council considered a single completed application form to fill the casual vacancy on the Council. Members were invited to put questions to the candidate, but no questions were raised. Having confirmed his eligibility, it was proposed by Cllr Bowen and seconded by Cllr E Williams to approve the co-option. It was unanimously RESOLVED that Kirran Lochhead Strang be co-opted to Llangunnor Community Council. ACTION: Clerk will send training information and organise a councillor email address for Cllr Lochhead Strang.

He duly signed a Declaration of Acceptance of Office and officially joined the meeting as a Councillor at this point. Other business 4. Chair's Announcements

Over the summer he was informed of the passing of three former councillors, Mr John Worthington, Mrs Mair Lloyd and Mr John Porter he had sent condolences to the families on behalf of the council. He had also attended the Court of Admiralty meeting and referred to the recent fire in the park which had destroyed the toilet.

5. Public Questions

None

6. Minutes

The minutes of the meeting of Council held on 16th July 2026 were proposed as correct by Cllr Bowen and seconded by Cllr E Williams. APROVED by majority (4 in favour, 2 abstentions)

7. Clerks Report

The Clerk reported on the following:

a) Update on reporting of crime figure– Dyfed Powys Police are unable to supply crime figures to Community Councils. Dyfed Powys Police directed the Council to CONNECTS information site and PCSO Nicola Waters offered to run a CONNECTS sign up day in Llangunnor so residents can receive alerts about activity in their area.
b) Update on community survey – Clerk presented a detailed report of the 15 responses received so far and Councillors suggested other ways in which the survey could be shared, other than Facebook.
c) Update on plans for spare Council laptop – It was proposed by Cllr Whatley and seconded by Cllr Lochhead Strang that the Llangunnor Community Council keep the laptop either for spares or as a substitute if required. RESOLVED unanimously.
d) Update on concerns about traffic congestion outside Ysgol Llangynnwr – Carmarthenshire County Council have now completed their traffic monitoring and agreed to a meeting. Ex Councillor Scott Bayes has refused to share details of the residents by whom he was approached originally. ACTION: Clerk will create a short survey on Facebook asking affected residents to put forward representatives to attend the meeting.
e) Update on out of order streetlamps (minute 20/01/2026-260e) – Carmarthenshire County Council have confirmed that these are on their repair schedule.

Confirmation was also given that there is no budget in the current financial year for the repair or replacement of the heritage streetlamps on Carmarthen Bridge. ACTION: Monitor the repair of the faulty streetlamps and bring the issue of the heritage streetlamps back to Council next year.

127. To consider and approve the adoption of Standing Orders for Llangunnor Community Council Adoption of Standing Orders for Llangunnor Community Council, RESOLVED to approve

128. To consider and approve the adoption of Financial Regulations for Llangunnor Community Council

DEFER to next meeting, due to amendments received

8) Park & Environment

a) Park Plan – It was proposed by Cllr M Williams and seconded by Cllr Bevan to set up a working group to develop a plan for Llangunnor park, incorporating but not exclusively issues of biodiversity and accessibility. RESOLVED unanimously. ACTION: Clerk to email all Councillors requesting they submit ideas for the plan and invite members to join the new working group.

b) Park maintenance and inspection schedule – Full inspection report from Carmarthenshire County Council still not been received. However, Urban Recreation are booked to carry out the urgent repairs to the swings. It was proposed by Cllr M Williams and seconded by Cllr E Williams to engage Urban Recreation Ltd to carry out quarterly inspections. RESOLVED unanimously. ACTION: Clerk to terminate any agreement with Rezabond Ltd and engage Urban Recreation Ltd. Clerk to chase Carmarthenshire County Council for full inspection report.

c) Park CCTV – Dyfed Alarms attended site and demonstrated how to extract footage on to a memory stick. No current ability to view footage remotely. Concerns were expressed about data security and image quality. Dyfed Alarms are offering an annual service contract. It was proposed by Cllr E Williams and seconded by Cllr Bowen to set up a working group to produce a report reviewing current CCTV security and effectiveness and ways in which it can be improved. RESOLVED unanimously.

d) Motion from Cllr Bevan: That the Council improves park signage (example provided) to provide new bi-lingual signs at both park entrances – Proposed by Cllr M Williams, seconded by Cllr Bowen and RESOLVED unanimously. ACTION: Clerk to email Councillors to gather information about what should be included on signage and where it should be sited.

9. Events

a) Feedback on 5k Fun Run – Event raised £143.90. Cllr M Williams thanked T.R.O.T.S for their support. Ideas for future events will be considered by the working group.

b) Motion from Cllr M Williams that the Christmas lights event takes place on Wednesday 25th November, time to be confirmed. Proposed by Cllr M Williams, seconded by Cllr Lochhead Strange, RESOLVED unanimously. ACTION: Working group meeting date to be arranged.

a) Motion from Cllr Whatley that the Council approves that the Clerk is authorised to liaise with relevant partners to ensure the Remembrance Day 2026 event is delivered appropriately, including the purchase of any wreath(s), any additional memorial items and associated event materials – up to agreed budget of £200. Proposed by Cllr Whatley, seconded by Cllr M Williams and RESOLVED unanimously. ACTION: Clerk to confirm number of wreaths in storage and investigate adding Llangunnor Community Council name and logo to the centre of wreaths. Grass cutting and decoration of the area around the memorial need to be organised and confirmed prior to the event.

130. Web Committee

131. Park Water Supply

Park Water Supply: an updated was provided by the clerk. It was RESOLVED that the Clerk will proceed with an application to the National Lottery grant funding, whilst exploring the opportunity to claim the additional hours used as part of this application

132. Web Committee

Using Civic.ly to manage the Councils assets and risks, Cllrs who wish can arrange with the Clerk demos prior to the next meeting, decision to DEFER to next meeting

133. Web Committee

Update provided in relation to CCTV, change made to system, Cllrs to request a demo with the Clerk

134. Web Committee

Action agreed following Play Inspection - a) RESOLVED to spend £3,600 - Rotten Timber Tunnel – replace all with composite option, replace Balance Beam, Swing Basket – new hangers, Junior swing – replacement of worn links and new fittings, new cap – fitness unit b) RESOLVED to take no action though play company, at this time – Repaint gate, new chains and seat on Junior swing. c) RESOLVED to query with the play inspector - tighten bolts on play panels, tighten bolts of Elephant Rocker, repaint corrosion on multi-play and request reinspection of fitness equipment, pedal bent on bike. d) DEFER to next meeting - Resurfacing areas under the swings and fitness equipment.

135. Web Committee

Park and Recreation Grounds Risk Assessment, no further amendments to be made, RESOLVED to approve

136. Web Committee

Discussion in regards to signage in the Park and Recreation Ground, RESOLVED that the Clerk will enquire what should be on it, provide these details to the Cllrs prior to next meeting for ideas to be presented on next meeting.

137. Web Committee

Discussion was given to the bench in memory of Cllr P.Totterdale Bench, it was decided that a Saturday was likely to be the best day, Cllr G.Bevan to liase with family and Councillors.

11. Motion from Cllr Bevan

that the Council requests a site visit from Carmarthenshire County Council Safety Officer with a view to changing vehicle priority at the Plast Pen-y-Morfa/Pobl Bach junction where traffic flow has materially changed since the opening of the Pobl Bach Nursery.

Proposed by Cllr Bevan, seconded by Cllr M Williams and unanimously RESOLVED. Clerk to ACTION 12. Motion from Cllr Whatley

that the Council approves the procurement and installation of two Christmas trees for the 2026 festive period located at Nantycaws and Llangunnor park and the installation of hanging decorations at Pensarn. The clerk is authorised to obtain quotations, liaise with Carmarthenshire County Council and Carmarthen Town Council regarding installation requirements and to commission works - up to agreed budget of £850 (Christmas associated).

Proposed by Cllr Whatley, seconded by Cllr Lochhead Strange and unanimously RESOLVED.

13. Motion from Cllr Whatley

13) Motion from Cllr Whatley that the Council re-authorise minute 15/07/2025-89 (Council storage unit) –

to investigate the procurement of a larger shipping container for the park, including base requirements, installation costs and planning considerations, noting that the decision involves financial expenditure from earmarked reserves.

– Proposed by Cllr Whatley, seconded by Cllr M Williams and unanimously RESOLVED. Clerk to ACTION.

14) Motion from Cllr Whatley that the Council re-authorise minute 15/07/2025-94 (Fencing and hedge works) –

to obtain quotations for trimming the hedge and for replacement fencing options, either like for like net fencing or a more robust alternative, noting that the decision involves financial expenditure from general reserves as no earmarked reserve exists.

Proposed by Cllr Whatley, seconded by Cllr Bevan and unanimously RESOLVED. Clerk to ACTION. Note: Cllr Bowen, having previously declared both a personal and prejudicial interest in this item, withdrew from the meeting for the duration of this discussion and the subsequent vote. He returned when the vote had concluded.

15) Motion from Cllr Whatley that the Council re-authorise minute 15/07/2025-90 (Park water supply) -

to apply to Welsh Water for an initial assessment of a park water connection and to explore grant opportunities, noting that the decision involves financial expenditure from general reserves as no earmarked reserve exists.

Proposed by Cllr Whatley, seconded by Cllr M Williams and unanimously RESOLVED. Clerk to ACTION.

142. Web Committee

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::21:00 – It was RESOLVED to suspend Standing Order 3(v) - “A meeting shall not exceed a period of two hours.” – Meeting resumed :: 143. Web Committee

Following discussion, it was RESOLVED that no further action shall be taken into the purchase of business cards for councillors

:: Agenda items 24,25 and 26 were deferred to the end of the meeting in accordance with Standing Order 1 (a):: 144. Committee

145. Web Committee

It was RESOLVED to accept the schedule of payments for August 2026, these payments were made prior to the meeting and authorised by Cllr S.Bowen and E.Williams a) It is noted that included in this payment schedule was a temporary toilet put in place for a two week period whilst repairs were made on the Council owned toilet

10) Finance a) Monthly Financial Reports and schedule of payments for September 2026 The following payments were APPROVED by majority (5 in favour, 1 abstention) Expenditure 11

Payee	Info	(£) Net	(£) VAT	(£) Gross
British Gas	Electric	19.52	0.97	20.49
HMRC	PAYE + NIC	266.32		266.32
NEST	Pension	50.78		50.78
Starboard Systems (Scribe Accounts)	Monthly Accounts Subscription	37.00	7.40	44.40

59,73,90 68,86 76,77,78 67,94 79 80 74 69,84 72 70,91 75 92 89

Payee	Info	(£) Amount
E Williams	– litter picking (May/July/August)	291.00
	Staff Costs (July/August)	2,189.24
City Hire Gorseinon	- toilet service – 3 visits	108.00
Barclays	– bank charges (x2)	17.00
Amazon	– memory stick (Scandisk ultra usb type a flash drive 512gb usb 3.0 memory stick - black)	58.35
Amazon	– meter cupboard key (Gas Meter Box Key Electric Meter Box Metal Long Version by Thunderfix) (x2)	6.90
One Voice Wales	– conference	70.00
Cartridge People	– printer ink81,82	101.57
British Gas	- electricity (x2)	41.49
Babell Zion Chapel	– room hireJanuary to June 2026 @ £30 each session 15th Jan, 20th Jan, 19th Feb, 23rd Feb, 24th Mar, 16th Apr, 1st June & 16th July	210.00
Starboard systems	– accounts software (x2)	88.80
Dyfed Alarms	– CCTV site visit (Call-out)	48.00
Vision ICT	– web hostingWebsite hosting and support for November 2026 to October 2027 +ssl certificate	305.18
ICO	– data protection fee	47.00
Zoom Video Communications	subscription (x2)	33.58
NEST Pensions	Pensions (x2)	81.34

83,93 71,85

b) It was proposed by Cllr Bowen, seconded by Cllr M Williams and RESOLVED (4 in favour, 2 abstentions) to move payroll management from Clay Shaw Butler to LHP Accountants. Clerk to ACTION

c) It was proposed by Cllr Bevans, seconded by Cllr Whatley and unanimously APPROVED to accept the latest NALC pay scale for the Clerks salary, pay rise backdated to April 2026. Clerk to ACTION

146. Web Committee

It was RESOLVED to setup a Direct Debit on the ICO annual fee (saving of £5) and Scribe monthly fee

147. Approve the Schedule of Accounts - September

It was RESOLVED to accept the schedule of payments for September 2026

B) Council to note receipt of income: None

Payee	Info	(£) Amount
Barclays Bank	– Interest	120.45
	£63.64 13.09.2026 Bank Interest7210
	£56.81 13.09.2026 Bank Interest4024
	Precept	18,707.33

16. Reports from Members Representing Council on other Bodies

One Voice Wales - Cllr Whatley has been elected deputy chair of the area committee. He will attend the Innovative Practice Conference at the end of September.

School Governors - No meeting has taken place; however it was NOTED that the Council needs to select a new representative to sit on the school governing body. ACTION: Clerk to add to next agenda and any interested Councillors should make themselves known.

149. Correspondence

The following correspondence be noted/action taken:

No	Nature of Correspondence	Agreed Action
a	Email from MoP regarding water quality in the River Towy – NOTED. The Council is concerned about river pollution and will continue to engage with relevant stakeholders going forward. ACTION: Clerk will investigate outflows with NRW and Dwr Cymru. She will also contact Achub y Tywi regarding whether there is citizen science monitoring along the Llangunnor stretch of the Tywi.	Circulated
b	Invitation to take part in Carmarthenshire County Councils consultation on the Welsh Language at Ysgol Llangynnwr – ACTION: Clerk to respond on behalf of Llangunnor Community Council, who support the transition to full Welsh medium education (5 in favour, 1 abstention).	Circulated
c	c) Email from MoP regarding safety concerns about the park gate – NOTED. Council will consider options as part of the wider park plan.	Circulated
d	Invitation to submit motions to the One Voice Wales AGM – ACTION: Councillors should submit motions to the Clerk.	Circulated
e	One Voice Wales Civility and Respect Pledge – Proposed to accept and sign the pledge by Cllr Bowen, seconded by Councillor E Williams and unanimously RESOLVED.	Circulated

151. One Voice Wales – Training Dates

noted

15. County Councillor Report

15) Nothing of note to report from County Councillor Cllr Elwyn William

16. Councillor's Report

• Cllr Bevan is now available for Tuesday meetings. He asked for thanks to be given to the Trunk Road Agency for clearing the footpath by Pobl Bach and Carmarthen Town Council for the excellent display of summer flowers, as commented on by several residents. To note a missing flower container from Nantycaws. Clerk to ACTION.
• Cllr M Williams – Carmarthenshire County Council has been asked to leave the inner park gate unlocked as they now hold the only key, since the others were melted in the park fire. ACTION: Clerk to purchase replacement padlock. Green Gen Energy has scaled down its proposal for the Teifi/Tywi & Tywi/Usk pylon line project and are considering a different type of pylon.
• Cllr Lochhead Strang – Looking forward to being a Community Councillor.
• No reports from Cllrs Bowen, E Williams and Whatley

Meeting closed at 21:01 Next full meeting to be held on Tuesday 20th October 2026 at 6.30pm 153. Date of Next Meeting

The next meeting will be held on Tuesday 21st October 2026 at 19:00 at Babell Zion Newydd. Finance meeting to be held on 9th October 2026 at 19:00

154. Web Committee

155. Web Committee

156. Committee

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