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Notice of Meeting

I hereby summon you to attend a meeting of Llangunnor Community Council to be held in Babell Zion Chapel on Thursday 16th April 2026 at 19:00 or virtually via Zoom To discuss the following agenda:
1) To receive apologies for absence
2) To record all declarations of interest
3) Chair’s Announcements • Resignation of Cllr S Bayes
4) 12 Minutes - Public Participation
5) To approve the minutes of the meeting of Council held on 19th March 2026 (App. Pages 1-2)
6) Proposal from Cllr Whatley The number of serving members on Llangunnor Community Council has recently fallen, and with few new candidates coming forward, the Council faces a risk of becoming unable to operate effectively or meet its statutory responsibilities. Proposed Motion - This Council resolves to: a) Identify potential barriers that may be preventing residents from standing for co-option or election b) Explore practical steps to improve both the recruitment and retention of councillors. c) Consider the possible consequences for the community should the Council be unable to attract or retain sufficient members. d) Produce a report with findings and recommendations for discussion at a future meeting, outlining actions that could support the long-term sustainability of Llangunnor Community Council.
7) Clerks Report a) Community Youth Representative (129) deferred from September 2025 (App. Page 3) b) Update on return of laptop and phone from Dyfed Powys Police and future use of laptop. c) Consideration of Community Council to purchase of litter picking equipment. (App. Page 4)
8) Park & Environment a) To discuss strimming close to borders in park – Carmarthenshire County Council can refrain from strimming close to the borders and have offered a visit from a member of their biodiversity team. (App. Pages 5-6) b) To consider key safe options and set a budget (App. Pages 7-11)
9) Events a) Update on Llangunnor 5k
10) Finance a) To receive monthly Financial Report and to approve the schedule of payments for March 2026 (App. Pages 12-32, Invoices App.) b) To review responses to tender requests and appoint Internal Auditor, as per financial regulations (App. Pages 33-62) c) To receive DBCC draft annual report and discuss Councillor remuneration (App. Pages 63-80) d) To consider/approve expenses claim from previous Clerk, Howard Davies (App. Pages 81-86) e) To consider/approve additional spend on playground repairs to Rezabond Ltd (App. Pages 87-89) Other business
11) To receive reports from Members representing Council on other Bodies/Training. a) One Voice Wales b) School Governors c) anything else.
12) To receive correspondence and agree responses. a) Invitation from Carmarthen Town Council to Mayors Installation Ceremony (App. Pages 90-91)
13) To receive Report from County Councillor Cllr Elwyn Williams
14) Councillors’ Reports Next full meeting to be held Tuesday 19th May 2026 at 19:00

16 April 2026

Minutes of Meeting of Llangunnor Community Council held in Babell Zion Chapel and virtually via Zoom on Thursday 16th April 2026 at 19:06

PRESENT: Councillor Elwyn Williams (Chair), Lee Whatley, Matthew Williams, Geraint Bevan and Graham Slate

Via Zoom: Councillors Stewart Bowen

In attendance: Clerk Susan Holmes and one member of the public Robin Griffiths (via Zoom)

APOLOGIES: None

Declaration of Interest

Cllr E Williams for item 8 as it includes a payment to a family member

3. Chair's Announcements

The Chair had no announcements to make, the resignation of Councillor Scott Bayes by email on 5th April 2026 was noted

4. Public Questions

None

5. Minutes

The minutes of the meeting of Council held on 24th March 2026 were proposed as correct by Cllr Graham Slate and seconded by Cllr Matthew Williams. Councillors Whatley, Bevan and Bowen abstained

6. Motion: Future of Llangunnor Community Council - Proposed by Councillor Whatley

The number of serving members on Llangunnor Community Council has recently fallen, and with few new candidates coming forward, the Council faces a risk of becoming unable to operate effectively or meet its statutory responsibilities.

This Council resolves to:
• Identify potential barriers that may be preventing residents from standing for co-option or election
• Explore practical steps to improve both the recruitment and retention of councillors.
• Consider the possible consequences for the community should the Council be unable to attract or retain sufficient members.
• Produce a report with findings and recommendations for discussion at a future meeting, outlining actions that could support the long-term sustainability of Llangunnor Community Council.

The motion was seconded by Cllr Slate RESOLVED – ACTION Clerk to produce and circulate a survey, filled in anonymously, to understand barriers, including previous Councillors. Follow up report of findings in due course. Clerk to contact electoral services at Carmarthenshire County Council to fully understand the implications of the Community Council becoming inquorate.

Discussion included suggestion to resume community newsletter.

:: 19:25 Cllr Slate left the meeting ::

7. Clerks Report

a) Community Youth Representative (129) deferred from September 2025 – ACTION Defer until Council is more robust with more full members.

b) Return of laptop and phone from Dyfed Powys Police (260) – laptop has been returned to previous Clerk, Howard Davies who, in turn, has returned them to the Chair. The cable and carry case were not returned, although Mr Davies claims they were returned to Cllr Jenny Slate at the same time as other Council property was collected. The mobile telephone was not returned to Mr Davies and an investigation is underway by Dyfed Powys Police to locate it. ACTION Clerk to contact Dyfed Powys Police to clarify the situation regarding the missing phone and who would be compensated should it not be found.

c) Future of returned laptop computer – AGREED Cllrs to investigate possible resale value. Clerk to contact Carmarthenshire County Council to investigate if it can be returned from whence it came. Clerk will store laptop until a final decision is reached.

d) Consideration of purchase of litter picking equipment – RESOLVED not to proceed at this stage, as free equipment is available to borrow from both Carmarthen Town Council and Carmarthenshire County Council.

e) Filing cabinet and other Council property collected from Cllr Slate will be documented and added to the temporary store at Carmarthen Town Council.

8) Park & Environment

a) Further discussion about strimming close to borders in park and offer of a visit from their one of their biodiversity team. RESOLVED to meet with biodiversity officer ACTION Clerk to arrange meeting with Isabel Macho, Cllrs Whatley and M Williams expressed an interest in attending.

b) Consider key safe options (for park gate and toilet keys only) – RESOLVED to purchase police approved key safe for £49.99 ACTION Clerk to purchase. Fitting to be arranged.

9. Event - Update on Llangunnor 5k

Only three tickets sold so far, although more usually sell nearer the event. More posters have gone up this week. ACTION Clerk to promote again on social media.

10. Finance

a) Consider expenses claim from previous Clerk, Howard Davies – RESOLVED to defer until mobile telephone is returned or compensation is received, as payment was contingent on return of all Council property. ACTION Clerk to contact Mr Davies to update him on Councils decision. b) Monthly Financial Reports and schedule of payments for April 2026 The following payments were APPROVED

DETAIL	AMOUNT	Voucher No.
Staff Costs (March)	1196.76	223
*Cartridge People - printer ink (colour)	91.20	1
*Association of Running Clubs - Event licence	25.00	2
*Association of Running Clubs - Annual membership	50.00	2
Carmarthenshire County Council - Grounds maintenance	806.27	3
Defib4Life - replacement pads (Ysgol Llangynnwr)	80.58	4
Zoom Video Communications (Feb)	16.79	6
Zoom Video Communications (March)	16.79	9
Starboard Systems - Scribe	44.40	7
Emrys Williams - litter picking	97.00	8
British Gas - electricity	22.71	10