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December 2010

Minutes of Monthly Meeting of Llangunnor Community Council held in 'Yr Aelwyd', Tregynnwr at 6.30pm on Thursday 9th December 2010

PRESENT: Councillor Sarah Howells (Chair), Alun West, D Elwyn Williams, Selwyn H Thomas, Geraint Bevan and Robin O Griffiths

APOLOGIES Councillor C Merlin Jones, DI Davies, Paul E Totterdale, EA Jones and L Keith Carmody

IN ATTENDANCE: Ms Rosie Wood, parent and elector , PC M Richardson

85. Police Report

PC Richardson presented a verbal report on policing the local community. A matter raised by members related to 'cars for sale' encroachment onto the pavement in Pensarn. PC Richardson agreed to monitor for obstruction and initiate appropriate action

86. Chair's Announcements

Cllr Howells referred to her civic duties since the November meeting - attending Babell Chapel coffee morning, Ysgol Llangynnwr School Christmas show, the turning on of the Carmarthen town festive lights and the switch-on of the Llangunnor Community Christmas Tree lights which had featured in a Radio Wales programme. She thanked the Clerk for arranging the switch-on event and all the others involved, particularly Mr Elfi Evans, Bwlchymynydd, Nantycaws, for supplying the tree. She would be donating £100 to Mr Evans's nominated charity - 'Department of Clinical Oncology and Treatment for Chemotherapy for Cancer Patients' West Wales General Hospital.

RESOLVED: i) Thank the School for the contribution to the switch-on event and congratulate the staff and pupils on the excellent Christmas show. ii) Cllr Griffiths proposed that the Council should have a public address system available for events such as the Christmas tree lights switch-on. Explore the cost of purchasing a portable public address system for use at community events.

Rosie Wood, 35 Rhoslas, Tregynnwr:

Cllr Howells welcomed Ms Wood, her mother and her neighbour Mrs M Lloyd to the meeting and presented Rosie Wood, with the Community Certificate of Merit in recognition of her achievement at the Hallwick Association of Swimming Therapies National Gala held in Kent. Council endorsed her nomination for a Carmarthenshire Sportsperson Award

87. Minutes

RESOLVED to approve as a correct record the minutes of:
i) The Monthly Council meeting held on 18th November 2010
ii) The Planning Committee meeting held on 18th November 2010

In considering the minutes the following points were raised:

i) Minute 73i): referring to previous minute 58 - Road safety issues. Noted that the Nantycaws scheme was included on the list of approved schemes but not scheduled for action this financial year.
ii) Minute 73vi) - Referring to previous minute 69iii) Rhoslas Street Sign - remind County Council of request for site meeting

88. Co-option of Councillor - West Ward

The Clerk reported on the three written applications received from Glenda Lloyd, DM, DW, for the vacant seat in the West Ward. RESOLVED: by the casting vote of the Chair, Glenda Lloyd to be invited to fill the vacant seat. It was further RESOLVED that the Clerk notifies all the candidates of the outcome

89. Councillor Vacancy - East Ward

The County Statutory Services manager notified Council that the statutory request for the vacancy to be filled by election had been received from 10 electors and accordingly a 'Notice of Election' inviting candidates would be published on the 13th December 2010 RESOLVED: i) to note the Notice of Election ii) Not to agree to the production of Poll Cards

90. Public Lighting Plan RESOLVED

Defer to the January meeting

91. Llangunnor Park RESOLVED

No matters to report

92. Distribution of Grants

19 applications received for grant aid. RESOLVED: £50 each to: Victim Support, Carmarthenshire Federation of Young Farmers Clubs, Ysgol Berfformio Dyffryn Tywi, Ty Hafan Children's Hospice and to Rhanbarth Myrddin of Urdd Gobaith Cymru.
Chair agreed to donate £30 to Capel Dewi Community Association

93. Bus Shelters RESOLVED

In line with Minute 62 of Council meeting held on 15th October 2009 the following proposals were agreed: Positions: 3 bus shelters and their design as agreed with the County Council Transportation Structure Officer at the following locations:
On pavement adjacent to 59 Elder Grove.
On the grass verge by access road to Brynglas Crescent, Heol Capel Dewi
On the grass verge on the east side of Pensarn Road some 50 meters from Pont Pensarn

Costs [Community Council contribution for the three bus shelters on a 50:50 cost sharing basis with the County Council]:
Elder Grove: Total cost - £3,500 [50% contribution = £1,750]
Heol Capel Dewi: Total cost - £5,500 [50% contribution = £2,500 (based on £5000 max)]
Pensarn Road: Total cost - £5,500 [50% contribution = £2,500 (based on £5000 max)]
Total Llangunnor Community Council contribution: £6,750
RESOLVED: i) Approve the positions and the contribution of £6750. ii) Finance provided from the General Fund reserve

94. Motion - By Councillor Bevan
'This Council appeals to the Minister of State for Borders and Immigration, that in the spirit of the season of "good will", he reconsiders the circumstances of Ahner Rana, Nantycaws and allows him indefinite leave to stay in Wales and enable him to complete his education'.

Cllr Bevan introduced the motion by explaining that Ahner Rana is an A Level pupil in QE High School Carmarthen, who lives with foster parents in Nantycaws. He is scheduled to be deported to Pakistan on the 25th December, his 18th birthday. The motion was unanimously supported. RESOLVED: Council wholeheartedly opposes the scheduled deportation of Ahner Rana and formally appeals to the Minister of State for Borders and Immigration to allow him to stay in the UK. It was further resolved that Mr Jonathan Edwards, MP and the Carmarthen Journal be advised of the Council's appeal

95. Zero Carbon Project RESOLVED

Clerk advised that the Council bid for 'Tidy Towns' grant of £11801.66 for planting 1600 trees to offset carbon emissions produced by the community's street lighting and the production of interpretation panels had been approved. Council would be contributing £1000 towards the cost of the project [minute 50, Council meeting on 16th September 2010 refers] Planting will take place in January and February at Llangunnor Park, Ysgol Llangynnwr, along road verges towards Pibwrlwyd and the former A48 road at Nantycaws. RESOLVED: i) Council agreed to provide necessary maintenance work in respect of the trees in the future. ii) The project sub-group chaired by Cllr Bevan was congratulated on securing the grant. iii) Ensure wide community involvement in the planting at the Park and the school pupils in Ysgol Llangynnwr School

96. External Auditor's Report for the Year Ending 31st March 2010

Certification was received from the External Auditor confirming the opinion that the information contained in the annual return is in accordance with the Auditor General for Wales' requirements and no matters have come to the attention of the Auditor giving cause for concern that relevant legislation and regulatory requirements have not been met. The Auditor's report recommends that Council reviews the level of insurance cover at least annually as circumstances may change throughout the year. Clerk advised that this matter had been addressed [minute 64, Council meeting 21st October 2010 and minute 73v), Council meeting 18th November 2010 refer]. RESOLVED: i) Accept and approve the Certified Annual Return and display the corresponding notices of conclusion of audit. ii) To congratulate the Clerk on the successful completion of the audit. iii) Level of fidelity insurance cover for consideration by the Finance Sub-Committee

97. Reports from Members Representing the Council on other Bodies

No reports were received

98. Approve Schedule of Accounts

RESOLVED: approve the monthly income and expenditure schedule presented by the Clerk:

A) Council is requested to consider and approve the following items of expenditure:

Payee Info (£) Amount
E Williams Bus Shelters (Nov 10) 57.00
Playing Field (Nov 10) 70.00
Planting Daffodil Bulbs 50.00
Christmas Tree Installation 220.00
IW Davies Salary - Dec 2010 480.38
Office Allowance - Dec 2010 80.00
IT Allowance - Dec 2010 20.00
Office Support - Dec 2010 160.12
Work with Christmas Tree 100.00
Capel Babell Chair's Donation 50.00
Royal British Legion Remembrance Poppy Wreath 30.00
Ms Rosie Wood Chair's Donation 100.00
QC Supplies Stationary 47.35
BDO External Audit Fee 285.00
Bowen & Weaving Stationery 13.99

99. Correspondence

RESOLVED to receive the monthly schedule of correspondence and agreed action as follows:

Item From Nature of Correspondence
i Llywodraeth Cynulliad Cymru/Welsh Assembly Government None
ii Un Llais Cymru/One Voice Wales None
iii Carmarthenshire County Council Noted Planning for Renewables workshop, 16th December
Points following Mr McEvoy's report to Council at the October 2010 meeting
Reported action in respect of vehicle encroachment over pavement in Pensarn Road RESOLVED: Seek further action by the County Enforcement Officer
Notices of election for East Ward vacancy for display
iv Financial aid appeals: Macmillan Cancer Support, Age Concern - Refer to minute 92
v Elector Nantycaws: Thanking Council for arranging a litter bin by the bus shelter in Nantycaws.
vi SSE Renewables: Noted public consultation at Talybont, Ceredigion
vii HM Revenue and Customs: Notice to file returns online from April 2011 - Clerk advised that Council is already complying
viii Cardiff University/Un Llais Cymru/One Voice Wales: Rural Services Survey 2010 - Clerk to complete
ix Noted all other correspondence

100. Any Other Matter: - RESOLVED

(i) Refer to County Council:
Report fly-tipping behind the glass recycling bin in Penymorfa Lane
Request additional grit bin at the Haulfryn/Rhoslas junction, Tregynnwr
Request response to the complaint of flooding to the rear of Brynglas Crescent

(ii) Annual New Year Dinner
Agreed that the Annual Member's dinner be held at the Quayside Brasserie on Thursday evening 27th January. Ex-Councillor Doreen Valentine to be presented with the Community Certificate of Merit. Chair to invite Canon Aled Griffiths and Mrs Griffiths.


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