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March 2012

Minutes of Monthly Meeting of Llangunnor Community Council held in 'Yr Aelwyd', Tregynnwr at 6.30pm on Thursday 15th March 2012.

PRESENT: Councillor A West (Chair) DE Williams, S Howells, RO Griffiths, GP Bevan, P Totterdale, G Lloyd, S Thomas, DJ Watson, DI Davies, EA Jones.

APOLOGIES: Councillors LK Carmody, CM Jones

1. Chair's Announcements.

• Chair and the Clerk had visited Cllr K Carmody in Rockwood Hospital, he was in very good spirits but no doubt his injuries were very serious and he would be wheelchair bound.

2. Minutes

RESOLVED to approve as a correct record the minutes of the monthly Council meeting held on 16th February 2012 (minute 0312 - 2) Proposed by Cllr S Thomas and seconded by Cllr E Williams.

In considering the minutes the following points were raised:

i) Queen's Diamond Jubilee -
a) Following a discussion it was Resolved (minute 0312 - 2(ia) that single coloured ceramic mugs be provided for primary school children, also it be advertised that children of primary age that do not attend Llangunnor school contact either the Clerk or their local member so that they can receive a mug. Although Clerk had sourced three estimates it was suggested that he contact Felingwm Pottery for a further estimate.
b) Cllr Watson reported that there may be grants available to provide further events to celebrate the Jubilee, following a discussion it was Resolved (minute 0312 - 2(ib)) that Cllr Watson further investigate what support was available and it be placed on agenda of next meeting - it was highlighted that any 'event' would need to be self-financing.
ii) Police sign for the Aelwyd sign had been ordered, 4/6 weeks lead in time.
iii) Traffic Issues in Llangunnor - The Chair reported that he and Cllr Griffths, Lloyd and Williams had met with representatives of CCC, (also present PC Rhydian Jones and a colleague), the current works being undertaken in the locality were discussed, all works that improve resident safety were welcomed.

Introduction of Double Yellow lines in Elder Grove, the Clerk reported that he had spoken to John McAvoy (CCC) who provided plans of the proposed introduction of double yellow lines on one side of the streets in Elder Grove, Mr McAvoy asked that this be placed in front of the Community Council. Before discussion started a petition was presented to the Council signed by 70 of the residents of Elder Grove, at this stage Cllr Robin Griffiths and Cllr David Watson (residents of Elder Grove) left the meeting. Following the Clerk reading out the petition from the residents stating that the "restrictions and/or any other measures are not wanted nor are they warrented", a discussion took place. Bearing in mind that the vast majority of the residents of Elder Grove were opposed to the plans it was Resolved (minute 0312 - 2(iii)) that the Council write to CCC (John McAvoy) stating that it did not support the plan to introduce 'double yellow' lines in Llangunnor.
iv) May Elections - issues raised had been satisfactorily answered by CCC.
v) The Park / Roman way - issues raised had been satisfactorily answered by CCC.

3. To consider the introduction of a 'Welcoming Pack'.

Cllr Bevan circulated the 'final' draft, following discussing certain issues it was Resolved that (minute 0312 - 3) that any amendments or additions should be with Cllr Bevan in the next few days so that the 'pack' can be formally published. Cllr A Jones to assist with the translation.

4. Videoing Council Meetings

a) Prior to discussing this subject members raised the issue of recent reports / letters in the Journal, it was thought that this did not reflect well on the Council or it's Councillors, it was Resolved that (minute 0312 - 4a) any reports / comment arising from meetings of the Council should only be reported to the press through the Chair or the Clerk, it was further agreed that the Clerk circulate information from standing orders/ code of conduct reminding members of their responsibility.
b) The Council considered a report from the clerk highlighting issues that had been brought to his attention by CCC / Pembrokeshire CC / One Voice Wales.
The clerk brought to the attention of the meeting that Standing Order 67 currently stated that:

"The Clerk shall afford to the press reasonable facilities for the taking of their report of any proceedings at which they are entitled to be present. There shall be no audio or video recording or photographs of the meeting without the express approval of the Council".

During the discussion it was brought to Cllrs attention that a petition had been submitted to WAG on this subject, which the 'Petitions Committee' was now considering following consultation. It was unanimously RESOLVED that (minute 0312 - 4b):
1) To avoid any confusion that Standing Order 67 be amended to:

67 - The Clerk shall afford to the press reasonable facilities for the taking of their report of any proceedings at which they are entitled to be present.
67a - No person be allowed to take audio, video recording, or photographs of the meeting without the express approval of the Council".

2) Any decision on the filming of council meetings be deferred until the new Council has been elected and advice is provided by WAG through the 'Petitions Committee'.

5. Olympic Torch

The Clerk reported that he had received confirmation that the torch would travel through Cwmffrwd / Pibwrlwyd / Morrisons Roundabout / Pensarn Roundabout - timing approximately 11:45 on May 27th. Further updates at next meeting. He had passed this information on to the school.

6. Tywi Afon yr Oesoedd

It was reported that this body owned an 'apple press' and that some community council's were borrowing it at no cost for use by the residents. Clerk to get more information and update at next meeting.

7. Reports from Members representing Council on other Bodies

a) Riverside Association meeting arranged for 2nd April.
b) Riverside Development - Still issues with the slipway, CCC now considering a 7th option.
c) Tourism Cluster Project - Liasing with all interested groups, discussion taking place with regard to providing footpath from museum into Carmarthen, and eventually to Llansteffan. Progress being made in carrying out heritage work on Llangunnor bank of river.

8. Approve Schedule of Accounts February / March 2012

It was resolved (Minute 0312 - 8) that the following payments be made:

A) Council is requested to consider and approve the following items of expenditure:

Payee	Info	(£) Amount
E Williams	Bus Shelters (31/01/12)	57.00
	Playing Field (31/01/12)	70.00
CJ Thomas	Salary - Jan 12	507.88
	Office Allowance - Jan 12	80.00
	IT Allowance - Jan 12	25.00
	Travelling (this includes travelling to Cardiff to visit Cllr Carmody in hospital)	109.35
CCC	Use of Yr Aelwyd	40.00
	Footway Lighting	4021.59
	Grass Cutting (park)	1099.13

B) Council to note receipt of income: None received

10. Correspondence

It was Resolved (Minute 0312 - 8) that the following correspondence be noted / action taken.

No	Date	Nature of Correspondence	Agreed Action
1.	20/02/12	BDO - Information that accounts to be certified by 30th June not 30th Sept.	Noted
2.	Feb 2012	Hywel Dda Health Board - planning a "health workshop" on 26th March 7:00pm - 9:00pm in St Peter's Hall. One representative invited to attend.	Cllr Totterdale to attend.
3.	20/02/12	Plant Dewi - thank you letter	Noted
4.	Feb 2012	Kidney Wales Foundation - Walk for life, details with Clerk.	Noted
5.	Feb 2012	Consider email from Andrew Amery - see notes for meeting.	Clerk to email Mr Amery stating that if he wish to have a link to Llangunnor web page then that would be acceptable - no responsibility for Council
6.	27/02/12	C.FFI / YFC - Tickets for Rally	Passed to Chair
7.	03/03/12	One Voice Wales - Traffic in Villages - A toolkit for communities link - http://www.dorsetaonb.org.uk/our-work/rural-roads/traffic-in-villages-toolkit.html	Noted
8.	March 12	CCC - No budget for improvements to B4300 in 12/13.	Noted
9.	March 12	Safe Route to School Community Grant.	Clerk to consider and decide with the Chair
10.	March 12	Forestry Commission Wales - expression of interest in developing hydro power.	Noted
11.	March 2012	Carmarthen Landscape and heritage Grant Scheme	Consider at next meeting
12.	March 2012	Details of training courses 'The Council meeting' and 'Community Engagement' available with Clerk.	Noted

11. Any other Urgent Matters: Minute 0212 - 11

i) 'Trysor' Report on Footpaths - Clerk to make enquiries with CCC whether any updates available.
ii) It was reported that a mature tree between Penymorfa Lane and tunnel (near seat) was leaning badly, it would be sad to see it fall - Clerk to inform CCC.
iii) Footpath from Glanyffynnon / Blaengwastod Road - trees growing onto path making passage difficult. Clerk to inform CCC.
iv) Any requests for assistance with expenses to Urdd Eisteddfod to be considered when they are received.
v) Planted trees in Nantycaws being 'smothered' by undergrowth - CCC to make further enquiries with CCC about cutting back.
vi) It was reported that there was a lot of rubbish on the route of Sticle Bach path, and around the recycling area.
vii) Chair reported that he had received a letter from one of the residents in Brithdir, agreed that Clerk respond and any relevant points be passed to CCC.

13. Date of Next Meeting

The next meeting will be held on Thursday 19th April 2012.

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